Safety Compliance & Admin Coordinator

Flare Construction, LLC; Coalville (UT); On-site; USD 48,000 - 64,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Vacation

Life insurance

Short-term disability

Long-term disability

401k

Job summary

Flare Construction, LLC, a Quanta Services Company, is seeking a Safety Compliance Coordinator for our Coalville, UT office. This in-office role supports the Safety Director by managing paperwork, schedules, and systems to keep safety programs running smoothly.

No prior safety experience is required; training will be provided. You will coordinate claims, onboarding, drug testing, and audits, while maintaining confidentiality and strong communication with field teams and HR.

Qualifications

• High school diploma or GED required; an associate degree is a plus.
• Strong organizational skills and meticulous attention to detail.
• Proficiency in Microsoft 365 (Excel, Word, Outlook, Teams, SharePoint).
• Clear, professional written and verbal communication.
• Integrity and discretion handling confidential information.
• No prior safety experience required; DOT/FMCSA training will be provided after hire.

Responsibilities

• Enter, track, and coordinate workers' compensation and general liability claims in our claims software.
• Review dashcam footage and route events to the appropriate safety coach for follow-up.
• Prepare weekly agendas for safety department meetings and company-wide calls.
• Coordinate new-employee safety onboarding with HR, including DQ files and screening pathways.
• Schedule pre-employment drug and alcohol testing and maintain the quarterly random testing pool with our TPA.
• Log and communicate drug and alcohol testing results and enter them into client systems for audits.
• Track AED device locations, inspection dates, and battery/pad replacement schedules.
• Support PPE inventory for the Coalville office and project sites; assist with orders.
• Help plan safety training events and keep training certificate files current.
• Provide general office support to field safety teams; become a certified specimen collector after training.

Skills

Organizational skills

Attention to detail

Written and verbal communication

Integrity and discretion

Education

High school diploma or GED

Associate degree (plus)

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Microsoft Teams

SharePoint

Job description

Flare Construction, LLC, a Quanta Services Company, is seeking a Safety Compliance Coordinator for our Coalville, UT office. This in-office role supports the Safety Director by managing paperwork, schedules, and systems to keep safety programs running smoothly.

No prior safety experience is required; training will be provided. You will coordinate claims, onboarding, drug testing, and audits, while maintaining confidentiality and strong communication with field teams and HR.