Safety Administrator

Reardon Yacht; United States; Hybrid; USD 60,000 - 90,000; Full time

Job summary

Reardon Yacht Consulting seeks a Safety Administrator to support the Safety Manager in maintaining the Company Safety Management System aboard fleet yachts, ensuring ISM Code compliance and coordination with the DPA. You will help apply the Critical Equipment List to PMS, maintain logs, complete drills, and oversee crew trainings and documentation.

The role may be remote or in-office with flexible hours, requiring IT fluency, strong organization, and attention to detail.

Job description

The Safety Administrator for Reardon Yacht Consulting will assist the Safety Manager in maintaining the Company Safety Management System (SMS) aboard fleet yachts within the perimeters of the ISM Code and work directly with the Designated Person Ashore (DPA) to ensure:

• Critical Equipment List is applied to the Planned Maintenance System (PMS)


• PMS is maintained appropriately


• Follow Defect Reports and closures


• Safety Equipment is inventoried and maintained


• Crew documentation is current including familiarizations and trainings


• Crew Hours of Rest is maintained and signed off


• Vessel documentation is maintained (both in Manage My Vessel and onboard)


• Drills complete and Drills Matrix is followed


• Safety Meeting complete and issues addressed


• Incidents, Accidents, Near Misses are reported and closed


• Non-Conformities and Observations are reported and closed


• Risk Assessments are completed and Permits to Work are followed


• Assist with audits, surveys and any changes impacting Class and/or Flag


• Oversight of the safety system aboard non-ISM yachts

Additional Tasks would include:

• Participation in Annual Company DOC Audits


• Participation in Fleet Internal Audits, Flag and Class Surveys


• Assist with New Yacht SMS Set Up


• Participation in departmental and company meetings as required

Required Experience and Skills

A valuable team member will be positive, high energy, efficient, organized and a strong administrator of this fast-paced, multi-operational business. An understanding of / involvement with the yachting industry, experience as crew and an understanding of basic safety and engineering function would all be very helpful. IT fluency and attention to detail is required. Knowledge of Manage My Vessel software is a plus. This may be a remote or in-office position with flexible hours.

Posted: Friday, October 2, 2026
Job # 645