SAFETY ADMINISTRATOR

G.A. West & Co.; Alabama; Presencial; USD 52.000 - 76.000; Jornada completa

Descripción de la vacante

G.A. West & Co. in Creola, Alabama is seeking a Safety Administrator to coordinate the Safety Department's administrative functions.

You will manage client prequalification platforms, compile safety performance reports, and track corrective actions to closure, while collaborating with safety leadership, site teams, HR, and clients. The role emphasizes strong organizational skills, proactive communication, and meticulous record-keeping to ensure on-time renewals and compliant safety programs

Formación

• Experience with ISNetworld, Avetta, or similar prequalification platforms.
• Strong organization and ability to manage multiple deadlines.
• Clear, professional written and verbal communication.
• Proficiency with Excel, Word, PowerPoint, and document management systems.
• Working knowledge of OSHA injury rates and construction safety terms.
• Sound judgment in handling confidential information.

Responsabilidades

• Manage company accounts in ISNetworld, Avetta, and other client prequalification platforms.
• Compile safety performance reporting and maintain dashboards.
• Maintain department trackers for initiatives, audits, and corrective actions.
• Schedule and coordinate safety meetings and distribute notes.
• Maintain safety staff roster and coordinate hiring and onboarding of safety personnel.
• Prepare and proofread correspondence and reports while handling confidential information.

Conocimientos

Strong organization

Professional communication

Attention to detail

Herramientas

Excel

Word

PowerPoint

Document management systems

Descripción del empleo

G.A. West & Co. is hiring a Safety Administrator for our home office in Creola, Alabama. This is a long-term full time career opportunity. Please see details below:

The Safety Administrator coordinates the administrative functions of the Safety Department. This position manages client prequalification platforms, compiles safety performance reporting, tracks department initiatives, audit findings, and corrective actions to closure, and keeps department meetings, records, and communications on schedule. The role works closely with safety leadership, site safety personnel, Operations, Human Resources, Compliance, and clients.

Essential Duties and Responsibilities

Client Prequalification and Contractor Compliance

• Manage the company’s accounts in ISNetworld, Avetta, and other client prequalification platforms.
• Complete and update questionnaires, upload safety programs, insurance, training, and statistical documentation, and meet renewal deadlines.
• Monitor grades and compliance status by client and site, and alert safety leadership to changes that could affect site access or bids.
• Coordinate with Human Resources, Compliance, and Operations to obtain injury logs, hours, experience modification rates, training records, and other required data on schedule.
• Attend project kickoff meetings to capture client qualification, training, and site access requirements.
• Respond to client and platform requests for safety information during bids and prequalification reviews..

Safety Performance Reporting

• Compile the monthly safety dashboard and quarterly safety report, including leading and lagging indicators.
• Collect hours, incident, audit, JSA, and training data from source records and check it for completeness before reporting.
• Maintain safety statistics by project, client, and company for internal and client use.
• Prepare charts, summaries, and presentations for safety leadership.

Initiative, Audit, and Corrective Action Tracking

• Maintain the department tracker for initiatives and priorities, including owner, milestone, due date, and status.
• Maintain the tracking log for safety audits and site inspections, including schedule, completion, and findings.
• Track corrective actions and incident action items to closure, follow up on overdue items, and obtain documentation that corrections were made.
• Prepare regular status reports on open items and bring stalled items to safety leadership.
• Track serious injury and fatality (SIF) event classifications and the action items from monthly SIF reviews.

Meetings and Department Communication

• Schedule and prepare department, area manager, and operations safety meetings, including agendas and materials.
• Record decisions and action items and follow up through completion.
• Distribute lessons learned, safety alerts, and department announcements to all projects and confirm receipt.
• Serve as the first point of contact for the Safety Department and route requests to the right person.

Department Administration

• Maintain the safety staff roster, including assignments, certifications, and renewal dates.
• Coordinate hiring, onboarding, and travel logistics for safety personnel.
• Track the department budget, process invoices and expense reports, and maintain vendor and consultant records.
• Coordinate scheduling and travel for department leadership, including site visits, audits, and industry association activities.
• Maintain department files, forms, and document versions, and prepare and proofread correspondence and reports.
• Handle confidential personnel and incident information with discretion.

Knowledge, Skills, and Abilities

• Experience with ISNetworld, Avetta, or similar prequalification platforms.
• Strong organization and follow-through across multiple deadlines.
• Clear, professional written and verbal communication with employees at all levels, clients, and vendors.
• Proficiency with Excel, Word, PowerPoint, and document management systems, and the ability to build reports from raw data.
• Working knowledge of OSHA injury rates and construction safety terms
• Sound judgment in handling confidential information.

G.A. West & Company, Inc. is an equal opportunity employer. To provide equal employment opportunities to all individuals, employment decisions will be based on merit, qualifications, and abilities. It has been, and will continue to be, G.A. West policy not to discriminate based on race, creed, color, religion, national origin, age, ancestry, nationality, genetic information, marital or domestic partnership or civil union status, sex, gender, disability, pregnancy, affectional or sexual orientation, or any other basis protected by federal, state, or local law for all personal actions and all phases of recruitment and/or employment.