Safety Administrative Assistant -573

Dragados USA, Inc.; Norfolk (VA); On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

Employer Paid Life Insurance and AD&D

Wellness benefits & Employee Assistance Program

Paid Holidays

Paid Time Off

Job summary

A leading construction company seeks an Administrative Assistant to support project operations in Norfolk, VA. The role involves coordinating expenses, organizing documents, and developing project presentations. Ideal candidates will have strong organizational skills, proficiency in MS Office, and a background in a construction environment.

Qualifications

• Minimum 3 years’ administrative assistant experience in an office environment.
• Experience supporting a safety-oriented team, such as in construction.

Responsibilities

• Coordinate, prepare, and reconcile expenses with accounting department.
• Perform administrative duties, including organizing files and maintaining project documents.

Skills

Detail Oriented

Customer Service

Organizational Skills

Proactive

Professional Courtey

Effective Communication

Education

High school diploma or GED

Tools

Word

Excel

PowerPoint

Job description

Founded in 1941, Dragados is a primary construction arm of ACS Group, consistently ranked first overall on the Engineering News-Record (ENR) Top 250 International Contractors List. Dragados is an industry leader in delivering all types of major infrastructure projects and has a proven track record of completing some of the largest, most complex, and first-of-their kind projects in the U.S. and across the globe. In North America alone, Dragados has experience delivering more than $40 billion worth of major infrastructure projects within the last 10 years and is currently ranked #5 in transportation and #31 overall on ENR’s 2022 Top 400 Contractors list.

The Hampton Roads Connector Partners JV (HRCP) consisting of VINCI Construction, Dragados, and Flatiron has been selected to construct the $3.3BN Design Build project –the largest civil construction contract ever awarded by the Virginia Department of Transportation (VDOT).

The project scope across a 9-mile section of the I-64 will include: a new 3.5-mile bridge-tunnel crossing that will accommodate a total of 8 lanes of capacity across the water, replacement of the existing marine approach bridges and the addition of a third lane on I-64 in each direction. The twin 45 diameter 1.5-mile tunnels will be bored by TBM, creating the second largest TBM tunnel opening for a TBM in North America.

Responsibilities:
• Interface with project executives, assistants, and other internal/external professionals
• Coordinate, prepare, and reconcile expenses with accounting department, as needed
• Perform administrative duties to include: Compiling documentation; organize files; typing letters, memorandums and correspondence; maintenance of project files, meeting minutes, and providing administrative organization to the assigned department
• Developing project presentations for meetings in PowerPoint
• Organize, prioritize, and summarize the content on incoming mail, calls, special requests, and meetings
• Sort and distribute mail and other correspondence
• Track material deliveries and invoices
• Order office supplies as needed
• Other duties as needed and assigned to support project operations

Qualifications:
Required
• High school diploma or GED from accredited institution
• Minimum 3 years’ administrative assistant experience in an office environment
Preferred
• Experience working for a General Contractor or subcontractor is preferred
• Experience supporting a safety-oriented team, such as in construction
• Strong pc and data entry skills

• Demonstrated proficiency in: Word, Excel, and PowerPoint
• Strong customer service skills
• Strong organizational skills and very detailed-oriented
• Proactive and solution oriented
• Must demonstrate exceptional judgment, discretion, and professional courtesy
• Effective oral and written communication skills and excellent interpersonal skills

• Employer Paid Life Insurance and AD&D
• Wellness benefits & Employee Assistance Program
• Paid Holidays
• Paid Time Off

This job description describes the general nature and level of work performed by employees within this classification. It is not a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this job. This document does not create an employment contract, implied or otherwise; employment in this job is an “at will” employment relationship.

Dragados USA Inc is an Equal Employment Opportunity Employer.

Qualifications

Skills

Behaviors

Preferred

Detail Oriented

Detail Oriented

: Capable of carrying out a given task with all details necessary to get the task done well

Enthusiastic

: Shows intense and eager enjoyment and interest

Loyal

Loyal

: Shows firm and constant support to a cause

:

Motivations

Preferred

Goal Completion

Goal Completion

: Inspired to perform well by the completion of tasks

:

Education

Experience

Licenses & Certifications

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.