Safety Administrative Assistant

IES Residential; Sugar Land (TX); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

401K plan with employer match

Paid time off

Life insurance

Medical coverage (including Rx)

Dental and Vision coverage

Disability coverage (long-term/short)

Discounts on auto/home insurance

Job summary

IES is seeking an Administrative Assistant to support the Safety team with scheduling, document management, and customer service. The role requires bilingual English/Spanish skills, strong Excel and Adobe proficiency, and a professional, confidential approach to handling information.

The position emphasizes office coordination, data entry, travel arrangements, and collaboration across departments in a fast-paced environment. On-site schedule is standard business hours.

Qualifications

• Strong organizational and time-management skills with attention to detail and accuracy.
• Excellent verbal, written, and interpersonal communication skills.
• Strong proficiency in Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint, with extensive use of Microsoft Excel required.
• Proficiency in Adobe applications, including working with PDF documents and forms.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Strong customer service and problem-solving abilities.
• Ability to work independently and collaboratively within a team environment.
• Professional demeanor with the ability to maintain confidentiality and exercise sound judgment.
• Basic knowledge of office administrative procedures and equipment.
• Ability to pass pre-employment screenings such as background and motor vehicle record checks.
• Bilingual in English and Spanish required, including the ability to speak, read, and communicate effectively in both languages.

Responsibilities

• Provide administrative support to management and staff, including scheduling meetings and maintaining calendars.
• Answer and direct phone calls, emails, and other correspondence in a professional manner.
• Prepare, organize, and maintain documents, reports, spreadsheets, and filing systems.
• Assist with data entry, recordkeeping, and maintaining accurate office information.
• Utilize Microsoft Office applications, particularly Excel, to create, maintain, organize, and update spreadsheets, reports, records, and other administrative information.
• Utilize Adobe applications to prepare, edit, organize, and manage PDF documents, forms, and other business materials.
• Coordinate office supplies, equipment, and general administrative needs.
• Support meeting preparation, including agendas, materials, and meeting notes.
• Assist with travel arrangements, expense reports, and departmental coordination as needed.
• Greet visitors, clients, and vendors while providing excellent customer service.
• Maintain confidentiality of company records, employee information, and business operations.
• Collaborate with team members to support daily office functions and special projects.
• Perform additional duties as assigned.

Skills

Bilingual English-Spanish

Administrative support

Customer service

Communication

Time management

Education

High school diploma/GED

Tools

Microsoft Excel

Adobe Acrobat

Microsoft Office Suite

Job description

General Job Description Position Overview

The Safety team is seeking an Administrative Assistant to provide administrative and clerical support that ensures efficient office operations and effective communication across departments. This position assists with scheduling, document management, customer service, safety-related administrative tasks, and general office coordination while maintaining professionalism, confidentiality, and organizational efficiency. The role requires strong proficiency in Microsoft Office, with an emphasis on Excel, as well as Adobe applications. The Administrative Assistant must be bilingual in English and Spanish.

Primary Responsibilities

• Provide administrative support to management and staff, including scheduling meetings and maintaining calendars.


• Answer and direct phone calls, emails, and other correspondence in a professional manner.


• Prepare, organize, and maintain documents, reports, spreadsheets, and filing systems.


• Assist with data entry, recordkeeping, and maintaining accurate office information.


• Utilize Microsoft Office applications, particularly Excel, to create, maintain, organize, and update spreadsheets, reports, records, and other administrative information.


• Utilize Adobe applications to prepare, edit, organize, and manage PDF documents, forms, and other business materials.


• Coordinate office supplies, equipment, and general administrative needs.


• Support meeting preparation, including agendas, materials, and meeting notes.


• Assist with travel arrangements, expense reports, and departmental coordination as needed.


• Greet visitors, clients, and vendors while providing excellent customer service.


• Maintain confidentiality of company records, employee information, and business operations.


• Collaborate with team members to support daily office functions and special projects.


• Perform additional duties as assigned.

Minimum Education

None

Minimum Years of Experience

2-4

Specific Qualifications

• Strong organizational and time-management skills with attention to detail and accuracy.


• Excellent verbal, written, and interpersonal communication skills.


• Strong proficiency in Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint, with extensive use of Microsoft Excel required.


• Proficiency in Adobe applications, including working with PDF documents and forms.


• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.


• Strong customer service and problem-solving abilities.


• Ability to work independently and collaboratively within a team environment.


• Professional demeanor with the ability to maintain confidentiality and exercise sound judgment.


• Basic knowledge of office administrative procedures and equipment.


• Ability to pass pre-employment screenings such as background and motor vehicle record checks.


• Bilingual in English and Spanish required, including the ability to speak, read, and communicate effectively in both languages.

Education/Experience

High school diploma or GED required; high school diploma or equivalent required; associate degree or administrative experience preferred.

Relevant industry certifications or licenses preferred, and required where necessary to perform job duties.

Physical Requirements and Work Environment

• Ability to effectively multitask, prioritize responsibilities, and adapt to changing schedules and operational demands.


• Regular work schedule is 7:00 a.m. to 4:00 p.m., Monday through Friday, onsite at the administrative office.


• Ability to work overtime, modified schedules, or occasional weekends as business needs require.


• Work in a typical office environment, sitting at a desk and performing prolonged computer work, with occasional standing, walking, bending, and reaching.


• Maintain dependable transportation and consistent, reliable attendance to meet customer service and operational needs.


• Ability to exercise sound judgment and make independent decisions within established company policies and procedures.


• Communicate in person, by phone, and electronically, including on a tablet, smartphone, and other office technology.


• Travel as required to support project and operational needs.


• Perform all work on-site and in person; this is not a remote or hybrid position.


• Lift, carry, push, and pull at least 25 pounds.

This position is not eligible for visa sponsorship or work authorization support. Candidates must be authorized to work in the United States on a full-time basis without current or future need for employer sponsorship.

License Required

Yes

Job Locations

US-TX-Sugar Land

Company Overview

IES is a national provider of industrial products and infrastructure services to a variety of end markets, including electrical, mechanical and communications contracting solutions for the commercial, industrial, residential and renewable energy markets. IES is publicly traded on NASDAQ under the symbol IESC. As of the end of IES's 2025 fiscal year ending September 30, 2025, IES produced over $3.3 billion in revenue and employed over 10,200 employees at over 174 domestic locations across the United States. Our commitment to our employees is reflected by our actions: Safety is Priority One - and our record shows it

Competitive Pay

• Company 401K plan with Employer Contribution Match


• Company Paid Time Off


• Company Paid Life Insurance


• Choice of Medical Coverage including Prescription and Short Term Disability Plans


• Choice of Dental and Vision Coverage


• Optional Long-term Disability, Critical Illness, Accident, Legal and Pet Coverage


• Auto and Home Insurance Discount Programs

EEO Statement

The IES policy on equal employment opportunity prohibits discrimination based on race, color, religion, national origin, sex, age, gender identity, sexual orientation, individuals with disabilities, protected veterans, or any other protected status or characteristic.

This policy applies to recruiting, hiring, transfers, promotions, terminations, compensation, benefits, and all other terms and conditions of employment, and also states that retaliation against any employee who files a complaint regarding possible violations of this policy will not be tolerated.

IES is also committed to taking affirmative steps to promote the employment of minorities, women, individuals with disabilities, and protected veterans.

IES develops affirmative action programs to support its commitment to equal employment opportunity, consistent with company policy and the company's obligations as a contractor to the United States government.

View Your Equal Employment Opportunity rights under the law. \"Know Your Rights: Workplace Discrimination is Illegal; Conozca sus Derechos: La Discriminacion en el Lugar de Trabajo es Ilegal Disability Accommodation IES is an Equal Opportunity/Affirmative Action Employer. IES provides reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veterans' Readjustment Assistance Act of 1974 and Title I of the Americans with Disabilities Act of 1990. Applicants who need accommodation in the job application process should contact the IES corporate office at [phone] or any IES office to request assistance. IES Participates in E-Verify/IES participa en el programa E-Verify E-Verify Information/ Informacion sobre E-Verify English/Espanol Right to Work/Ley de Derecho al Trabajo English/Espanol