Safety Admin

Air Centers of Florida; Tampa (FL); On-site; USD 52,000 - 76,000; Full time

Job summary

Air Centers of Florida is seeking a proactive Safety Admin to foster a culture of safety across our organization, partnering with leadership and staff to ensure regulatory compliance and effective training.

The role blends office and field work, building relationships and improving processes to impact workplace safety across multiple Florida locations. You will support OSHA/ MSHA compliance, incident investigations, PPE management, and safety program coordination.

Qualifications

• Bachelor's degree in safety, risk management, operations, or related field.
• Working knowledge of OSHA regulations and workplace safety best practices.
• Travel to branch locations for training, inspections, safety audits, etc.

Responsibilities

• Develop, maintain, and support company-wide safety policies, programs, and procedures.
• Ensure compliance with OSHA, MSHA, and other applicable regulations.
• Coordinate and deliver engaging safety training programs for employees.
• Conduct routine job-site inspections and risk assessments.
• Support incident investigations and workers' compensation processes.
• Manage PPE inventory and safety resources across locations.
• Coordinate fleet safety and administrative safety tasks.

Skills

Organizational skills

Communication skills

Interpersonal skills

Multi-project management

Education

Bachelor's degree in Safety, EHS, or related field

Tools

Microsoft Office

ISNetworld/Avetta

Job description

Job Summary

We're seeking a proactive and detail-oriented Safety Admin to help foster a culture of safety across our organization. In this role, you will partner with leadership and employees to ensure compliance with safety regulations, develop training programs, and implement initiatives that protect our most valuable asset: our people.

Job Description

This is an excellent opportunity for a safety professional who enjoys working both in the office and in the field, building relationships, improving processes, and making a direct impact on workplace safety throughout multiple locations.

Essential Job Functions

Safety Programs and Compliance

• Develop, maintain, and support company-wide safety policies, programs, and procedures.
• Ensure compliance with OSHA, MSHA, and other applicable federal, state, and industry regulations.
• Monitor regulatory changes and communicate compliance requirements to management and staff.
• Maintain compliance with client safety platforms including ISNetworld, Avetta, and other third-party contractor management systems.
• Track and report OSHA and MSHA training hours and complete required quarterly and annual reporting.

Training & Employee Development

• Coordinate and deliver engaging safety training programs for employees across the organization.
• Assign and track monthly safety training requirements.
• Coordinate CPR, forklift certification, hazard communication, and other safety-related training programs.
• Serve as a trusted safety resource for employees and management.

Inspections & Risk Management

• Conduct routine job-site inspections to ensure safe work practices are followed.
• Perform quarterly office, warehouse, vehicle, and branch inspections.
• Identify safety risks and recommend corrective actions to reduce workplace hazards.
• Assist with process hazard analyses and safety reviews.

Incident Prevention & Investigation

• Support incident, injury, and near-miss investigations.
• Review investigation findings and help implement corrective actions.
• Assist Human Resources with workers' compensation claims management and OSHA recordkeeping, including OSHA 300 and 300A logs.

Equipment and Safety Resources

• Manage inventory of personal protective equipment (PPE) and safety supplies.
• Assist employees in selecting appropriate PPE for their work environment.
• Order PPE and uniforms for new hires.
• Coordinate annual calibration of safety equipment and meters.

Fleet & Administrative Support

• Coordinate vehicle inspections, repairs, and insurance-related activities.
• Manage driving complaints and prepare required documentation and follow-up reports.
• Generate and distribute monthly GPS reporting.
• Support company-wide safety initiatives and continuous improvement efforts.

Required Experience

Required Knowledge, Skills and Abilities (including physical and work environment)

• Strong organizational, communication, and interpersonal skills.
• Proficiency with Microsoft Office, including Outlook, Word, and Excel.
• Ability to manage multiple projects and deadlines in a fast-paced environment.
• Strong problem-solving skills and attention to detail.
• Basic mechanical and technical aptitude.
• Ability to work in industrial, warehouse, construction, and outdoor environments, including non-climate-controlled settings.
• Ability to wear required PPE.
• Ability to lift and carry up to 25 pounds.
• Ability to operate a forklift (company-provided training and certification required).

Qualifications

Minimum Job Qualifications (education, work experience, licenses/certifications)

• Bachelor's degree and at least 2 years of experience in safety, risk management, operations, or a related field; equivalent combinations of education and experience may be considered.
• Working knowledge of OSHA regulations and workplace safety best practices.
• Ability to travel to branch locations for training, inspections, safety audits, etc.

Preferred Certifications

• OSHA Certification
• MSHA Certification
• Forklift Trainer Certification
• CPR Certification
• Safety Management Training
• Accident Investigation Training
• Experience with ISNetworld and Avetta

Why Join Us?

• Make a meaningful impact on employee health and safety.
• Work closely with leadership to shape and improve safety initiatives.
• Opportunity to travel and collaborate across multiple locations.
• Professional development and certification opportunities.
• Be part of a team that values safety, accountability, and continuous improvement.

Keyword: Safety Coordinator, Safety Admin, Risk Management, Safety Compliance, Safety Administrator, OSHA