Safe Environment Coordinator

Kids for the Future; Philadelphia (Philadelphia County); On-site; USD 21,000 - 30,000; Part time

Job summary

St John The Evangelist in Philadelphia seeks a part-time Safe Environment Coordinator to manage clearances, records, and compliance in parish operations. You will coordinate with staff and volunteers to ensure proper documentation and renewals, and you will handle audits within Archdiocesan guidelines.

The role requires strong communication, organization, and proficiency with Microsoft Office and parish databases. Flexible hours (about 12 hours per week) with workspace provided by the parish.

Qualifications

• Good communication skills to greet callers and welcome visitors.
• Ability to prioritize responsibilities and fulfill tasks in a timely fashion.

Responsibilities

• Ensures storage, recording and solicitation of all required Safe Environment clearances and records.
• Maintains Archdiocesan database with Safe Environment records.
• Informs administrators when renewals are approaching or not in compliance.
• Conducts yearly state and USCCB audits and bi-yearly Archdiocese Audits.
• Keeps aware of Archdiocesan directives and represents the parish at Safe Environment meetings.

Skills

Communication skills

Prioritization

Data entry

Emailing

Web browsing

Tools

Microsoft Office (Word/Excel)

Parish Data System (PDS)

Calendar Wiz

Job description

• Location 1601 Cherry Street,Suite 100,Philadelphia, PA, 19102-1310,United States
• Job Category Safe Environment Coordinator
• Employee Type PT Exempt

Contact information

Description

St John The Evangelist

Safe Environment Coordinator Job Description

Qualifications:

The Safe Environment Coordinator should have good communication skills to greet callers and welcome visitors to the parish offices. He/she should be competent with the following computer software: Microsoft Office - Word and Excel, Parish Data System (PDS), Calendar Wiz, and other programs as needed. Further competency is needed regarding emailing, web browsing, data entry, and similar functions. The person should be able to prioritize responsibilities and fulfill tasks in a timely fashion.

Role of the Safe Environment Coordinator:

The Safe Environment Coordinator is responsible for the storage, recording and soliciting of all required safe environment clearances and records (as determined by the Commonwealth of Pennsylvania and the Archdiocese of Philadelphia). The Safe Environment Coordinator is accountable to the Parish Life Director.

Safe Environment Coordinator Responsibilities:

1.Works with parish staff to ensure that all employees have the proper documents and clearances.

2.Works with parish organization leaders to ensure that all volunteers have the proper documents and clearances.

3.Collect all documents and clearances related to Safe Environment.

4.Completes yearly state and USCCB audits plus bi-yearly Archdiocese Audits

5.Records in the Archdiocesan database all the Safe Environment records.

6.Securely stores all Safe Environment records according to Archdiocesan guidelines and directives.

7.Inform administrators and/or parish organization leaders when an employee or volunteer’s renewals are approaching or not in compliance.

8.Keeps aware of Archdiocesan directives and represents the parish at Safe Environment Coordinator meetings.

Work Situation:

1.Maintains a flexible work schedule averaging twelve (12) hours per week.

2.Provides own transportation and is reimbursed according to parish norms.

3.Provided with adequate workspace and wages are arranged separately.

Agreement of Service

The job description needs to be flexible to enable the Parish Life Director to design the position according to the needs of his parish. The job description is to be reviewed annually.