Sacred Events Coordinator for Liturgies & Retreats

CatholicJobs.com; La Crosse (WI); On-site; USD 50,000 - 60,000; Full time

Job summary

The Shrine of Our Lady of Guadalupe in La Crosse, Wisconsin, seeks an Event Coordinator to plan and execute conferences, liturgical celebrations, pilgrimages and retreats that support our Catholic mission. The role partners with the Hospitality Manager to bring events to life in the Saint Juan Diego Pilgrim House.

The ideal candidate has 2–3 years of event planning experience and strong organizational and communication skills.

Qualifications

• Practicing Catholic in good standing with a strong understanding of the Catholic faith and liturgical life.
• 2-3 years of event planning or coordination experience, preferably in a Catholic or non-profit setting.
• Ability to independently plan, organize and execute multiple events and projects from initial conception through completion.
• Excellent organizational, communication, and problem-solving skills.
• Ability to work evenings, weekends, and Holy Days as required for events and retreats.
• Proficiency in Microsoft Office and basic event management software.
• Spanish language ability is a plus.

Responsibilities

• Plans, coordinates, and executes the logistics of Shrine-sponsored events, including conferences, spiritual retreats, feast days, and staff- and volunteer-related events.
• Communicates with the Director of Sacred Liturgy, coordinating events which support various liturgical celebrations throughout the year.
• Plans and coordinates events and retreats held at the St. Juan Diego Pilgrim House, working closely with the Hospitality Manager to ensure seamless coordination between event requirements and Pilgrim House hospitality operations.
• Coordinates and oversees events to ensure smooth operations and a welcoming experience for all attendees.
• Ensures all events comply with Church guidelines and respect the sacred nature of the Shrine.
• Collaborates with the Communications Department to promote events through parish bulletins, social media, email, and the Shrine website.
• Assists in developing budgets and tracking expenses for events.
• Manages registration processes, vendor relationships, permits, and supplies.
• Develops event ideas targeting certain groups within and outside of the Catholic Church and, with the Communications Department, markets the events.
• Works with the Director of Shrine Operations and other department directors to establish an annual Shrine event calendar.
• Collaborates with clergy, staff, volunteers, and external vendors to ensure that events are aligned with the mission, are reverent, and are executed effectively.
• Works with the Volunteer Coordinator to recruit, train, and schedule volunteers for events as needed.
• Performs other related duties and special projects as assigned.

Job description

The Shrine of Our Lady of Guadalupe in La Crosse, Wisconsin, seeks an Event Coordinator to plan and execute conferences, liturgical celebrations, pilgrimages and retreats that support our Catholic mission. The role partners with the Hospitality Manager to bring events to life in the Saint Juan Diego Pilgrim House.

The ideal candidate has 2–3 years of event planning experience and strong organizational and communication skills.