RSC HR Coordinator

Ace Hardware Corporation; Visalia (CA); On-site; USD 34,000 - 43,000; Full time

Benefits offered by this job

Weekly Pay

Paid Time Off Programs

Vacation pro-rated in first year

Paid sick time (up to 48 hours)

9 holidays per year

Health coverage (medical, dental, &&/4

Disability insurance

401(k) with matching

CDL Training support (Dock to Driver)

Long-term career opportunities

Tuition Reimbursement

Employee Recognition Program

Merchandise Discounts

Employee Assistance Program

Adoption cost reimbursement

Compliance with plan policies

Job summary

Ace Hardware Corporation is seeking an HR professional to support recruitment, payroll, benefits administration, and HR compliance across our facilities. The role emphasizes safety, confidentiality, and high-quality employee relations within a multi-site environment.

Responsibilities include coordinating new hire orientations, supporting payroll processes, maintaining HR records, and driving employee engagement initiatives within our distributed team.

Qualifications

• Be a safety champion by promoting a safe and productive workplace through your own actions, including the proper use of PPE, safe operation of powered equipment and safe lifting techniques as determined by the role.
• Be an active participant in contributing to a successful safety culture in the facility.
• High School Diploma or equivalent. (Bachelor’s Degree preferred; emphasis on Human Resources a plus PHR/SPHR desirable.)
• Minimum 2 years experience in human resources and/or payroll.
• Knowledge and skill in payroll and employment law.
• Proven experience in building and maintaining professional relationships.
• Strong customer service orientation and demonstrated administrative experience.
• Expertise in MS Word, Excel, PowerPoint, and internet.
• Experience in Workday preferred.
• Strong Communication skills, both verbal and written.
• Good attention to detail.
• Ability to maintain a high degree of confidentiality.
• Strong interest in recruitment, employment branding and general human resources practices.

Responsibilities

• Assist in recruitment efforts. This can include intake meetings, conducting phone screens, and sourcing resumes.
• Attend weekly Recruitment Meetings.
• Coordinate new hire orientation.
• Send invites, room set up.
• Order lunch.
• Prepare new hire packages.
• Maintaining and ensuring compliance of all HR files including filing and auditing of files and I9 forms, new hire paperwork and termination paperwork.
• Assist in preparing, submitting, and auditing weekly payroll and incentives.
• Assist in managing manual checks, inputs new hire hours and assigns badge numbers, conducts Workday data entry including new hires, terminations, and promotions.
• Assist in administering garnishments.
• Manages comm data cards.
• Ensures proper premiums and shift differentials are being applied.
• Assist in administering and managing the time and attendance policy of all RSC employees.
• Ensures the proper level of discipline is issued per the time and attendance policy.
• Assist in maintaining the proper points balance and adjusts as needed per the time and attendance policy.
• Ensures that vacation, sick, and deferred holidays are managed and paid properly.
• Workday Report – DC Report (labor hour reporting), Daily and Weekly hours, time off report, unmatched punches, corrective actions, meal waivers, and OT.
• Coordinate employee engagement, recognition, and RSC-sponsored events.
• Plan and support employee wellness and health-related programs and activities.
• Coordinate community outreach, charitable initiatives, and employee volunteer opportunities.
• Create communications and coordinate event logistics to drive employee awareness and participation.
• Partner with HR and RSC leadership to support initiatives that enhance employee experience, engagement, and workplace culture.
• Other duties as assigned.

Skills

HR policies

Payroll processing

Workday

Recruitment

Onboarding

Employee relations

Benefits administration

Compliance

Confidentiality

MS Office

Education

Bachelor's degree in HR or related field

PHR/SPHR certification desirable

Tools

Workday

MS Office

Job description

Compensation

Compensation Details: $24.90 - $31.10 per hour

Company Culture and Values

Why should you join our team? We live our values - W.E.L.I.G.H.T (Winning, Excellence, Love, Integrity, Gratitude, Humility, and Teamwork). Gratitude. Humility. Love. You don’t often see values like these in most corporate statements, but Ace is different. These things are important to us. They represent our commitment to the company, our employees, to Ace retailers and to the Ace brand.

Benefits

• Weekly Pay Paid Time Off Programs (incl. vacation, paid sick time, holiday pay).
• Newly hired full-time employees will receive a one-time pro-rated allocation of up to 24 hours of vacation in their first calendar year depending on the month of hire.
• Up to 48 hours of paid sick time, or in accordance with applicable state law.
• You will receive up to 9 holidays per year, depending on the month of hire.
• Comprehensive health coverage (medical, dental, vision and disability – up to 26 weeks short-term disability and long-term disability) & life insurance benefits for you and your dependents.
• Generous 401(k) retirement savings plan with a fully vested matching contribution the first year in addition to quarterly contributions and annual discretionary contribution (once eligibility requirements have been met).
• Over the past 5 years, company contributions (matching, quarterly & discretionary) for fully eligible employees have averaged 10% of total eligible compensation.
• Dock to Driver Program: Ace will pay for your CDL License and Training to provide a career path transition to a Driver position.
• Long-term Career Opportunities: Many of our leaders started with Ace looking for a job, just like you, but found long-term career opportunities at our 15 Distribution Centers across the country and our Corporate Headquarters. Our company is growing, and we would love to have you grow with us!
• Tuition Reimbursement Program.
• Employee Recognition Program.
• Merchandise Discounts on Top Brands like Weber, Traeger, Yeti, Craftsman, DeWalt and thousands more!
• Employee Assistance Program (EAP) – access to free visits to therapists and lawyers, guidance on financial matters, elder and childcare, and assistance with tickets to entertainment events.
• Adoption cost reimbursement.
• Benefits are provided in compliance with applicable plans and policies.

Shift Details

Shift Details: Sunday to Thursday, 10:00 AM - 6:30 PM (working days and hours are subject to change).

Key Responsibilities

• Assist in recruitment efforts. This can include intake meetings, conducting phone screens, and sourcing resumes.
• Attend weekly Recruitment Meetings.
• Coordinate new hire orientation.
• Send invites, room set up.
• Order lunch.
• Prepare new hire packages.
• Maintaining and ensuring compliance of all HR files including filing and auditing of files and I9 forms, new hire paperwork and termination paperwork.
• Assist in preparing, submitting, and auditing weekly payroll and incentives.
• Assist in managing manual checks, inputs new hire hours and assigns badge numbers, conducts Workday data entry including new hires, terminations, and promotions.
• Assist in administering garnishments.
• Manages comm data cards.
• Ensures proper premiums and shift differentials are being applied.
• Assist in administering and managing the time and attendance policy of all RSC employees.
• Ensures the proper level of discipline is issued per the time and attendance policy.
• Assist in maintaining the proper points balance and adjusts as needed per the time and attendance policy.
• Ensures that vacation, sick, and deferred holidays are managed and paid properly.
• Workday Report – DC Report (labor hour reporting), Daily and Weekly hours, time off report, unmatched punches, corrective actions, meal waivers, and OT.
• Coordinate employee engagement, recognition, and RSC-sponsored events.
• Plan and support employee wellness and health-related programs and activities.
• Coordinate community outreach, charitable initiatives, and employee volunteer opportunities.
• Create communications and coordinate event logistics to drive employee awareness and participation.
• Partner with HR and RSC leadership to support initiatives that enhance employee experience, engagement, and workplace culture.
• Other duties as assigned.

Safety Commitment

Ace Hardware is committed to promoting and maintaining a safe, healthy and injury‑free environment for all team members. This is our number one priority, and we will support programs and initiatives that focus on this commitment. It is critical that all team members take responsibility for their safety as well as the safety of others to ensure that Ace Hardware is a world class safety organization.

Qualifications and Requirements

• Be a safety champion by promoting a safe and productive workplace through your own actions, including the proper use of PPE, safe operation of powered equipment and safe lifting techniques as determined by the role.
• Be an active participant in contributing to a successful safety culture in the facility.
• High School Diploma or equivalent. (Bachelor’s Degree preferred; emphasis on Human Resources a plus PHR/SPHR desirable.)
• Minimum 2 years experience in human resources and/or payroll.
• Knowledge and skill in payroll and employment law.
• Proven experience in building and maintaining professional relationships.
• Strong customer service orientation and demonstrated administrative experience.
• Expertise in MS Word, Excel, PowerPoint, and internet.
• Experience in Workday preferred.
• Strong Communication skills, both verbal and written.
• Good attention to detail.
• Ability to maintain a high degree of confidentiality.
• Strong interest in recruitment, employment branding and general human resources practices.

Equal Opportunity

Equal Opportunity Employer Ace Hardware Corporation is committed to a policy of promoting equal employment opportunities. The company recognizes the importance of diversity and leveraging the skills and talents of all people to the mutual advantage of each individual and the organization. The company is committed to the prevention of employment discrimination related to race, religion, color, sex (including sexual harassment), gender identity, national origin, age, marital status, disability and military or veteran status, sexual orientation or any other action covered by federal or applicable state/local laws.

Company Overview

We want to hear from you! When most people think of career opportunities with Ace Hardware, they often think of the helpful cashiers and sales associates at their local store. However, have you also considered the people behind the scenes who select, promote, ship and process the invoices for more than 75,000 products? Maybe you haven’t, but we’d like you to. Because together we help our customers take care of their homes.

Ace Hardware is the largest retailer‑owned hardware cooperative in the world with over 5,800 locally owned and operated hardware stores in approximately 60 countries. Headquartered in Oak Brook, Ill., Ace and its subsidiaries operate an expansive network of distribution centers in the U.S. and have distribution capabilities in Ningbo, China; and Cuautitlán Izcalli, Mexico. Since 1924, Ace has become a part of local communities around the world and known as the place with the helpful hardware folks. For more information, visit acehardware.com or newsroom.acehardware.com.