Route Settlement Specialist

Chestnut Labs; San Antonio, Northern (TX, KY); Hybrid; USD 23,000 - 32,000; Full time

Job summary

Chestnut Labs is seeking a detail-oriented administrative associate to prepare, post, and reconcile delivery tickets, load sheets and invoices. You will audit driver paperwork, investigate over/shorts, and verify data against control sheets while ensuring accuracy across handheld inputs and reports.

You should have a high school diploma, computer experience, and 1–3 years in route settlement or inventory management.

Qualifications

• High school diploma or equivalent required.
• Experience with computers and basic office software preferred.
• 1–3 years in route settlement, accounting, or inventory management is preferred.
• Certification and/or license may be required during employment.

Responsibilities

• Prepare, post, and reconcile delivery tickets, load sheets, and invoices.
• Audit/review driver paperwork for returns and over/shorts; investigate variances.
• Verify tickets and load sheets against control sheet.
• Check information uploaded from handheld devices and correct problems.
• Monitor completeness of route settlements and assist with driver training.
• Complete route settlement variance analyses (daily, weekly, monthly).
• Coordinate between Distribution, Cooler and Route Settlement on missing paperwork and returns.
• Resolve errors before invoicing customers; analyze route discrepancies with supervisors.
• Support cross-training to cover for others on vacation or sick leave.

Skills

Microsoft Office Suite

Attention to detail

Communication

Interpersonal skills

Follow directions

Organization

Arithmetic

English proficiency

Education

High school diploma or equivalent

Tools

Company computer systems

Job description

Under general supervision, prepare and reconcile delivery tickets, load sheets, and invoice sheets. Investigate over/shorts on load sheets and delivery tickets. Mark off tickets and load sheets against control sheet. Check information uploaded from technology devices and correct problems. Assist with PC system input and reports.

JOB DUTIES AND RESPONSIBILITIES

• Prepare, post, and reconcile delivery tickets, load sheets, and invoices
• Investigate over/shorts on load sheets and delivery tickets. Audit/review driver paperwork for return to stock and product dumps and over/shorts
• Investigate variances on all routes that impact product shrink including all return-to-cooler variances from daily route settlements
• Verify tickets and load sheets against control sheet
• Check information uploaded from handheld and other technology devices and correct problems
• Monitor completeness of route settlement packages. Assist the distribution department with driver training around route settlement and end-of-day procedures
• Confirm good returns are properly received by cooler with manager
• Complete route settlement variance analysis (daily, weekly and monthly)
• Coordinate between Distribution, Cooler and Route Settlement departments on missing paperwork documents, product returns, and product dumps
• Problem solve and look for errors before completing customer invoicing
• Analyze route discrepancies and communicate with Distribution Supervisors as necessary
• Support and cross train to relieve other employees at facility who are on vacation, sick, etc.
• The requirements herein are intended to describe the general nature and level of work performed by employee, but is not a complete list of responsibilities, duties, and skills required. Other duties may be assigned as required

Requirements

• High school diploma or equivalent
• Office or related experience, including experience using computers
• 1 to 3 years’ experience in route settlement, accounting, or inventory management preferred
• Certification and/or License – may be required during course of employment

• Proficiency and skill with Microsoft Office Suite and company computer systems
• Able to work with accuracy and detail oriented
• Able to communicate clearly and effectively, both verbally and in writing
• Able to interact positively and work effectively with others (interpersonal skills)
• Able to follow directions
• Able to organize own work activities
• Able to work in a fast-paced environment
• Able to complete basic arithmetic, such as addition, subtraction, multiplication and division,
• Must be able to read, write and speak English

An Equal Opportunity Employer including Disabled/Veterans

Pay Range

$20.00

An Equal Opportunity Employer including Disabled/Veterans

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