Roselawn Office Assistant

Eastern Mennonite University; Harrisonburg (VA); On-site; USD 20,664 - 27,552; Part time

Job summary

Eastern Mennonite University is seeking a Roselawn Office Assistant to facilitate the efficient operation of academic programs. This position entails various clerical and administrative tasks, including serving as the receptionist and assisting in project and event planning.

The ideal candidate will have strong organizational skills, an Associate's degree, and at least two years of office management experience. The role is part-time (20 hours/week) and requires effective communication with students, faculty, and staff.

Qualifications

• Demonstrated administrative proficiency and organizational skills.
• Ability to maintain confidential information.
• Experience with Windows, Microsoft Office, and Google Suite.

Responsibilities

• Serve as the receptionist for Roselawn's 2nd and 3rd floors.
• Assist with project and event planning.
• Manages the Roselawn main phone line.

Skills

Administrative proficiency

Organizational skills

Attention to detail

Communication skills

Problem-solving

Education

Associate's degree

2 years office management experience

Bachelor's degree preferred

Tools

Microsoft Office

Google Suite

PC proficiency

Job description

Job Title: Roselawn Office Assistant

Supervisor: Social Sciences Department Chair

Department: Humanities, Arts and Social Sciences

Schedule: Regular, 10 mo., PT (20hrs/wk), M-F

Job Summary

The Roselawn Office Coordinate facilitates the efficient operation of the assigned academic programs by performing a variety of clerical and administrative tasks in the Roselawn building.

Duties/Responsibilities

• Serve as the receptionist for the Roselawn 2nd and 3rd floors.
• Creates a welcoming and professional environment while assisting students, faculty, staff, and visitors.
• Hires, coordinates schedules and supervises work study students.
• Manages the Roselawn main phone line, directing calls to the appropriate offices and providing information as requested.
• Assists with project and event planning for the assigned academic programs.
• Maintains electronic and paper filing systems as assigned.
• Completes basic data entry for academic programs.
• Remit invoices and reimbursement requests.
• Schedules and handles details for multiple recurring meetings/events.
• Prepares agendas and schedules for meetings as assigned.
• Records and distributes minutes or other records for meetings.
• Maintains office supplies and staff lounge spaces and coordinates maintenance of office equipment.
• Distributes and collects mail for Roselawn building employees.
• Perform additional duties as assigned.

Required Skills/Abilities

• Demonstrated administrative proficiency and organizational skills.
• Ability to organize and maintain computerized systems.
• Attention to detail for accurately preparing and maintaining meeting minutes and files.
• Ability to maintain confidential information and materials.
• Good memory skills for recalling dates, people, events, and record locations in order to retrieve and communicate information when asked.
• Ability to set goals, prioritize and organize job tasks and workload in order to meet deadlines, with ability to complete work in a timely manner and communicate progress routinely.
• Ability to use a PC and software such as, Windows, Microsoft Office, and Google Suite.
• Ability to operate commonly used office equipment such as a copy machine, fax, phone, etc.
• Ability to communicate effectively in writing and verbally with a wide variety of constituents.
• Demonstrated ability to work and communicate effectively and professionally with all constituencies of a diverse community.
• Ability to problem solve to assist others in decision making.

Education and Experience

Associate’s degree, and a minimum of 2 years of office management experience, or an equivalent combination of experience, education, and training. Bachelor’s degree preferred. Work experience in higher education setting preferred.

Physical Requirements

While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to sit and use hands and fingers to handle, or feel. The employee is occasionally required to stand, walk, and climb or balance. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision. The employee must occasionally travel to meetings and conferences off campus.

Supervisory Responsibilities

Will supervise student staff members.