Rooming Assistant/Float

Beacon Health System; South Bend (IN); On-site; USD 34,000 - 42,000; Full time

Job summary

Beacon Health System in Indiana seeks a qualified Medical Office Assistant to support patient visits. You will room patients, collect pre-exam information, verify demographics, and help manage patient materials. Duties include basic clinical tasks under supervision and float across multiple physician practices as scheduled.

Requires a high school diploma or equivalent; 17+ years old; previous medical office experience preferred. Spanish language ability is desirable.

Qualifications

• High school diploma or equivalent required.
• Minimum 17 years of age.
• Previous medical office experience preferred.
• Spanish language ability is desirable.

Responsibilities

• Assist with patient visits, room patients, and collect pre-exam data.
• Verify demographics, enter information into EMR, and maintain records.
• Escort patients to rooms and support basic clinical care (vital signs).
• Stock exam rooms and prepare patients for examinations.
• Attend meetings and participate in approved education programs.

Skills

Interpersonal skills

Communication skills

Team collaboration

Bilingual (Spanish) optional

Education

High school diploma or equivalent

Tools

EMR data entry

Job description

Reports to the Practice Manager and works under the direction of the Clinical Supervisor, Office Supervisor, and/or Clinic Coordinator. Responsible for facilitating patient office visits supporting the health care team by coordinating patient visits. This would include rooming patients, complete pre examination record information, verifying patient demographics, and manage flow of patient's materials. Under general supervision and according to established policies and procedures, would also perform various clerical and basic clinical patient care duties. Is responsible for performing a variety of duties in a float capacity including traveling to multiple physician practices as needed/scheduled.

MISSION, VALUES and SERVICE GOALS

• MISSION: We deliver outstanding care, inspire health, and connect with heart.
• VALUES: Trust. Respect. Integrity. Compassion.
• SERVICE GOALS: Personally connect. Keep everyone informed. Be on their team.

Performs routine clerical duties in accordance with established policies and procedures by:

• Receiving and greeting all patients and visitors in a professional manner and providing all reasonable assistance.
• Receiving telephone calls, taking and relaying messages accurately.
• Obtaining information from the patient to accurately complete the patient record for payment information, computer input, etc.
• Maintaining patient files, charts, and records.

Performs patient care duties as directed by the physician or nurse by:

• Effectively escorting patients through practice to assigned room.
• Perform basic clinical care: vital signs, and body measurements.
• Enter data into electronic medical record (or any other patient record).
• Recording medical history.
• Preparing patient for examination.
• Cleaning and disinfecting exam rooms and equipment to ensure room turnover.
• Checking and maintaining supply of stock to exam rooms.
• Preloading patient information into the EMR- including diagnostic testing, health maintenance, and past surgical history.

Performs other functions to maintain personal competence and contribute to the overall effectiveness of the department.

• Attending required meetings and participating in committees as requested.
• Enhancing professional growth and development through in-service meetings and educational programs as approved.
• Completing other job-related duties and projects as assigned.

Organizational Responsibilities

Associate complies with the following organizational requirements:

• Attends and participates in department meetings and is accountable for all information shared.
• Completes mandatory education, annual competencies and department specific education within established timeframes.
• Completes annual employee health requirements within established timeframes.
• Maintains license/certification, registration in good standing throughout fiscal year.
• Direct patient care providers are required to maintain current BCLS (CPR) and other certifications as required by position/department.
• Consistently utilizes appropriate universal precautions, protective equipment, and ergonomic techniques to protect patient and self.
• Adheres to regulatory agency requirements, survey process and compliance.
• Complies with established organization and department policies.
• Available to work overtime in addition to working additional or other shifts and schedules when required.

Commitment to Beacon's six-point Operating System, referred to as The Beacon Way:

• Leverage innovation everywhere.
• Cultivate human talent.
• Embrace performance improvement.
• Build greatness through accountability.
• Use information to improve and advance.
• Communicate clearly and continuously.

Education And Experience

• The knowledge, skills and abilities as indicated below are acquired through the successful completion of a high school diploma or equivalent is required.
• Must be a minimum of 17 years of age.
• Previous medical office experience and the ability to speak and write Spanish are desired.
• Is responsible for performing a variety of duties in a float capacity including traveling to multiple physician practices as needed/scheduled.

Knowledge & Skills

• Demonstrates knowledge of and competency in performing patient care procedures, observations, treatments and techniques utilized by facility.
• Demonstrates high level of interpersonal and communication skills necessary to consistently receive and greet visitors, clients, and staff members in a professional manner.
• Demonstrates well developed communication skills to communicate effectively and clearly to a variety of internal and external contacts.
• Demonstrates analytical skills necessary to solve patient problems and interpret data.
• Promotes collaboration and innovation in the clinical services to ensure an interdisciplinary approach to improving health care delivery and the quality of patient care.

Working Conditions

• Works in a physician office environment.
• May require lifting or positioning of patients.
• Flexible hours and work schedule required.

Physical Demands

• Requires the physical ability and stamina (i.e. to walk/stand for prolonged periods of time, push carts/wheelchairs, lift at least 50 pounds, to position/lift patients of various sizes and weights, etc.) to perform the essential functions of the position.