Roofing Scheduling Administrator

CROWN CAPITAL MGMT LLC; Fort Myers (FL); On-site; USD 42,000 - 64,000; Full time

Job summary

CROWN CAPITAL MGMT LLC is seeking a Roofing Scheduling Administrator in Fort Myers, FL to coordinate roofing projects and schedules. You will work with construction management, project managers, field teams, subcontractors, and other departments to ensure accurate information and on-track projects.

Bilingual English/Spanish is strongly preferred. Proficiency with Smartsheet and Microsoft Office is desired in a fast-paced construction environment.

Qualifications

• Experience in scheduling, construction administration, project coordination, dispatching, or similar roles.
• Roofing or construction industry experience preferred.
• Bilingual English/Spanish preferred.
• Experience with scheduling or project management software; Smartsheet a plus.

Responsibilities

• Develop, maintain, and update roofing project schedules using Smartsheet and other company systems.
• Coordinate scheduling with Construction Managers, Project Managers, Superintendents, field crews, and subcontractors.
• Help coordinate labor, materials, equipment, and other resources needed for scheduled projects.
• Monitor project progress and adjust schedules as conditions change.
• Communicate schedule updates, delays, changes, and priorities to team members.
• Identify scheduling conflicts and work with management to resolve them.
• Account for weather, material availability, customer requirements, and field conditions when coordinating schedules.
• Maintain accurate project and scheduling records.
• Track deadlines, milestones, and outstanding action items.
• Generate reports related to project status, scheduling, and resource utilization.
• Assist with improving scheduling processes and workflow efficiency.
• Provide support and guidance to team members using Smartsheet and scheduling systems.
• Communicate professionally with internal teams, contractors, vendors, and customers.
• Perform other administrative and operational duties as assigned.

Skills

Scheduling

Construction administration

Project coordination

Dispatching

Bilingual English/Spanish

Microsoft Office

Organization

Communication

Education

High school diploma or equivalent

Tools

Smartsheet

Microsoft Office Suite

Job description

About this position

Roofing Scheduling Administrator

Classification: Full-Time | Non-Exempt
Industry: Roofing / Construction
Reports To: Construction Manager

Keep Projects Moving. Keep Teams Connected.

We are looking for a highly organized and proactive Roofing Scheduling Administrator to help coordinate our growing roofing operations.

This position plays an important role in keeping projects, crews, materials, and schedules aligned. You will work closely with construction management, project managers, field teams, subcontractors, and other departments to make sure everyone has accurate information and projects stay on track.

Bilingual English/Spanish candidates are strongly preferred due to the amount of communication with our field workforce.

What You'll Do

• Develop, maintain, and update roofing project schedules using Smartsheet and other company systems.

• Coordinate scheduling with Construction Managers, Project Managers, Superintendents, field crews, and subcontractors.

• Help coordinate labor, materials, equipment, and other resources needed for scheduled projects.

• Monitor project progress and adjust schedules as conditions change.

• Communicate schedule updates, delays, changes, and priorities to appropriate team members.

• Identify scheduling conflicts and work with management to resolve them.

• Account for weather, material availability, customer requirements, and field conditions when coordinating schedules.

• Maintain accurate project and scheduling records.

• Track deadlines, project milestones, and outstanding action items.

• Generate reports related to project status, scheduling, and resource utilization.

• Assist with improving scheduling processes and workflow efficiency.

• Provide support and guidance to team members using Smartsheet and scheduling systems.

• Communicate professionally with internal teams, contractors, vendors, and customers.

• Perform other administrative and operational duties as assigned.

What We're Looking For

• Previous experience in scheduling, construction administration, project coordination, dispatching, or a similar role.

• Roofing or construction industry experience is strongly preferred.

• Bilingual English/Spanish preferred.

• Experience with Smartsheet is preferred; experience with similar scheduling or project management software will also be considered.

• Strong computer skills, including Microsoft Office.

• Excellent organization and attention to detail.

• Ability to manage multiple projects and changing priorities at the same time.

• Strong written and verbal communication skills.

• Comfortable communicating with both office and field employees.

• Strong problem-solving and follow-up skills.

• Ability to work independently while also functioning as part of a fast-paced team.

• Dependable, proactive, and able to anticipate scheduling needs.

• High school diploma or equivalent required.

Why Join Us?

We are a growing Florida construction organization offering year-round work and the opportunity to build a long-term career. This is a great position for someone who enjoys coordinating moving pieces, solving problems, working with construction teams, and making sure projects stay on schedule.

If you're organized, comfortable working in a fast-paced construction environment, and know how to keep people and projects moving in the right direction, we want to hear from you.

We are an Equal Opportunity Employer.