RN 5S Cardiac Neuro 36 HR Night Shift 7pm730am Chestnut Hill Hospital

Temple Health; Helena (MT); On-site; USD 57,000 - 71,000; Full time

Benefits offered by this job

Health insurance

Flexible spending accounts

Retirement plan

457(b) deferred compensation

Education reimbursement

Paid time off & holidays

Job summary

Montana State Fund is seeking an Executive Support Specialist to serve as a critical partner to our CEO and executive leadership. You will deliver high-level, proactive support, streamline communications, and coordinate cross-functional initiatives to advance strategic priorities.

The role requires discretion, organizational acuity, and the ability to manage complex schedules, meetings, and materials for senior leaders.

Qualifications

• Bachelor’s degree in business administration, management, communications, or related field.
• Minimum of 3 years of progressive administrative experience.
• Experience thriving in a fast-paced, dynamic environment.

Responsibilities

• Provide executive support to the CEO and senior leadership, managing briefings and meeting prep.
• Coordinate the executive office operations, schedules, events, and confidential materials.
• Lead cross-functional initiatives with project managers, ensuring milestones and outcomes.
• Assume additional duties as assigned.

Education

Bachelor’s degree in business administration, management, communications, or a related field

Job description

This posting is scheduled to close on November 23, 2025 at 11:59 pm MST. If a sufficient number of qualified applications are received, this posting may close early.

About the job:

At Montana State Fund, our mission to partner with Montana Employers and employees champions a culture of workplace safety. We are searching for an exceptional Executive Support Specialist to serve as the essential partner to our CEO and executive leadership team.

This is a high-impact, high-trust role where you are integral to our organizational success! You will provide comprehensive, high-level support that ensures seamless executive function and the advancement of our strategic priorities. If you are a proactive organizational architect, a trusted liaison for sensitive communication, and possess the drive to coordinate critical cross-functional initiatives, we invite you to take the helm alongside our leadership.

Required Skills

What you will do:

• Executive Support & Priority Execution: Provide comprehensive executive support, acting as a trusted partner to the CEO and senior leadership. Anticipates needs, prepares detailed briefings, and ensures the executive is well- prepared for all meetings, presentations, and key decisions. Act as a trusted liaison, facilitating seamless communication and alignment between the CEO, executive team, and other departments. Optimize the executive's time by strategically managing their schedule, email, requests, and directing focus to high- impact activities.

• Administrative Coordination & Effectiveness: Oversee the effective coordination of the executive office, ensuring smooth operations and seamless information flow. Support other admin staff to ensure excellent coordination of schedules, department events, and critical initiatives. Manage and prepare materials for executive meetings, board meetings, and off- sites, ensuring clear agendas, productive discussions, and actionable outcomes. Handle sensitive information with the utmost discretion and confidentiality, serving as a reliable point of contact for internal and external stakeholders. Implement and maintain robust organizational systems to support the executive's workflow and decision- making processes.

• Driving Key Initiatives & Special Projects: Support critical, often cross- functional, strategic initiatives and special projects from conception through completion. Delegate and assign critical work to appropriate departments. Partner with project managers to ensure project milestones and key deliverables align with the CEO's needs and capacity. Lead and influence without direct authority, bringing together diverse stakeholders to achieve project goals and deliver measurable results. Identify potential roadblocks, proactively problem- solve, and ensure projects remain on track and aligned with organizational objectives. Develop and implement streamlined processes to enhance efficiency and effectiveness across various operational areas. Ensure critical CEO initiatives are delegated and driven to successful completion.

• Additional duties as assigned.

Required Experience

What you will need (minimum qualifications):

• Bachelor’s degree in business administration, management, communications, or a related field
• A minimum of 3 years of progressive administrative experience
  • OR an equivalent combination of education and experience
• Experience in a fast- paced, dynamic environment: Ability to thrive and adapt in an evolving organizational landscape.

Job Location:

This position requires regular presence in the Helena, MT office.

Working conditions:

Fast paced general office environment. Some stress may occur. Regular travel not expected but may occur occasionally around organizational specific events or during the course of employment. Requires sitting for extended periods of time, standing, visual acumen, manual dexterity, detailed verbal communications and fine finger manipulation for working with computer keyboards.

Compensation and Benefits:

Pay range 2D. Starting salary for this exempt position begins at $56,800 - $71,000.

Montana State Fund offers excellent benefits, paid time off, and a competitive compensation program, including:

• Excellent health insurance with dental, vision, life, long- term disability and more, with optional dependent coverage.
• Flexible spending accounts for dependent care and medical expenses.
• Public employees’ retirement plan tax- deferred contributions with a generous employer match.
• Optional 457(b) deferred compensation to further increase retirement savings.
• Higher education reimbursement and other training and development programs.
• Robust personal leave, paid holidays, and extended leave.

Learn more about working at MSF: click here

Qualifications

What you will do:

• Executive Support & Priority Execution: Provide comprehensive executive support, acting as a trusted partner to the CEO and senior leadership. Anticipates needs, prepares detailed briefings, and ensures the executive is well- prepared for all meetings, presentations, and key decisions. Act as a trusted liaison, facilitating seamless communication and alignment between the CEO, executive team, and other departments. Optimize the executive's time by strategically managing their schedule, email, requests, and directing focus to high- impact activities.

• Administrative Coordination & Effectiveness: Oversee the effective coordination of the executive office, ensuring smooth operations and seamless information flow. Support other admin staff to ensure excellent coordination of schedules, department events, and critical initiatives. Manage and prepare materials for executive meetings, board meetings, and off- sites, ensuring clear agendas, productive discussions, and actionable outcomes. Handle sensitive information with the utmost discretion and confidentiality, serving as a reliable point of contact for internal and external stakeholders. Implement and maintain robust organizational systems to support the executive's workflow and decision- making processes.

• Driving Key Initiatives & Special Projects: Support critical, often cross- functional, strategic initiatives and special projects from conception through completion. Delegate and assign critical work to appropriate departments. Partner with project managers to ensure project milestones and key deliverables align with the CEO's needs and capacity. Lead and influence without direct authority, bringing together diverse stakeholders to achieve project goals and deliver measurable results. Identify potential roadblocks, proactively problem- solve, and ensure projects remain on track and aligned with organizational objectives. Develop and implement streamlined processes to enhance efficiency and effectiveness across various operational areas. Ensure critical CEO initiatives are delegated and driven to successful completion.

• Additional duties as assigned.