RMU Records Technician

Chickasaw Nation Industries; Fairfax (VA); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Medical, Dental, Vision

Life Insurance

401(k) Immediate Vesting

Paid Time Off

Federal Holidays

Job summary

Chickasaw Nation Industries in Fairfax, VA seeks a Records Technician to manage the creation, organization, maintenance, retrieval and retirement of litigation and case files in both physical and electronic formats.

This role supports onsite active records and coordinates with offsite facilities, conducts regular inventories, updates tracking systems such as CIMS and AMMS, and trains staff while ensuring secure, timely file deliveries to requestors.

Qualifications

• High school diploma or GED required; plus 1 year of college/relevant training and 1 year supervising records clerks in a legal office environment.
• Minimum 3 years of records management and filing experience; plus 1 year of computer terminal experience.
• Must be able to obtain and maintain customer clearance for access to systems, facilities, equipment and property.

Responsibilities

• Manage creation, organization, maintenance, retrieval, and retirement of litigation and case files in physical and electronic formats.
• Record and update file information in CIMS, AMMS, and other tracking systems; ensure accuracy of all file movements and status changes.
• Locate and research case files using multiple reference tools, databases, and legacy systems.
• Identify, organize, label, scan, and interfile documents; create and maintain electronic file folders and barcodes.
• Process file requests, ensuring proper authorization, accuracy, and timely delivery to requestors.
• Conduct regular quality control, shelf reading, and file inventories.
• Prepare files for transfer or retirement; coordinate with FRC, WNRC, and Iron Mountain.
• Perform complex file organization tasks and special projects requiring planning and attention to detail.
• Train personnel, coordinate clerk activities, and support requestors in identifying cases and using CIMS search features.
• Maintain communication with requestors, verify deliveries, and track outstanding files.
• Conduct ad hoc research for COR and other government records staff using current and historical information systems.
• Review documents for proper identification prior to interfiling at external facilities.
• Operate scanning equipment, prepare documents for scanning, perform quality control, and maintain related logs.
• Address customer inquiries and concerns professionally and promptly.

Skills

Attention to detail

Organization

Communication

Education

High school diploma or GED

1 year of college/relevant training

Supervision experience in records clerks

Tools

CIMS

AMMS

Job description

The Records Management Unit (RMU) Records Technician supports the management of centralized onsite active records management program and executes the delivery and retrieval of inactive records stored at an offsite warehouse facility. The records to be managed are located in our Active Records Units (ARUs) onsite, the RMU in Fairfax, VA, our offsite storage at the FRC in Suitland, MD, and our recently acquired storage location at Iron Mountain in Suitland, MD. The management of these paper records include not only tracking records, but the delivery and retrieval from onsite storage and offsite storage facilities and maintaining records throughout their entire life cycle to include annual inventories and file plan creation for these records.Chickasaw Nation Industries, Inc. serves as a holding company with multiple subsidiaries engaged in several lines of business ( Business Services, Health, Infrastructure and Engineering, Mission Optimization, Technology and Transportation ) for the federal government and commercial enterprises. A portion of our profits is used to support Chickasaw citizens. We are proud to support the economic development and long-term viability of the Chickasaw Nation and its people. CNI offers premium benefits eligible on the first day of hire to full time employees; (Medical - Dental – Vision), Company Life Insurance, Short-Term and Long-Term Disability Insurance, 401(K) Immediate Vesting, Professional Development Assistance, Legal Aid Assistance Program, Family Planning / Fertility Assistance, Personal Time Off, and Observance of Federal Holidays.As a federal contractor, CNI is a drug-free workplace and adheres to the Federal Controlled Substance Act .ESSENTIAL REQUIREMENTSMust be able to obtain and maintain the required customer clearance for access to systems, facilities, equipment and property.ESSENTIAL DUTIES AND RESPONSIBILITIESManage the creation, organization, maintenance, retrieval, and retirement of litigation and case files in both physical and electronic formats.Record and update file information in CIMS, AMMS, and other tracking systems; ensure accuracy of all file movements and status changes.Locate and research case files using multiple reference tools, databases, and legacy systems.Identify, organize, label, scan, and interfile documents; create and maintain electronic file folders and barcodes.Process file requests, ensuring proper authorization, accuracy, and timely delivery to requestors.Conduct regular quality control, shelf reading, and file inventories.Prepare files for transfer or retirement, including labeling, boxing, listing, and coordinating with FRC, WNRC, and Iron Mountain.Perform complex file organization tasks and special projects requiring planning and attention to detail.Train personnel, coordinate clerk activities, and support requestors in identifying cases and using CIMS search features.Maintain communication with requestors, verify deliveries, and track outstanding files.Conduct ad hoc research for COR and other government records staff using current and historical information systems.Review documents for proper identification prior to interfiling at external facilities.Operate scanning equipment, prepare documents for scanning, perform quality control, and maintain related logs.Address customer inquiries and concerns professionally and promptly.EDUCATION / EXPERIENCEHigh school diploma or general education degree (GED) and a minimum of one (1) year of college/relevant training (e.g., paralegal training) and One (1) year of experience as a supervisor of records clerks in legal office environment and/or training, or equivalent combination of education/experience.A minimum of three (3) years of previous experience in records management and filing function and One (1) year of on-the-job experience using a computer terminal required.EOE including Disability/VetPHYSICAL DEMANDSThe physical demands described here are representative of those that must be met by an employee to perform successfully the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job. Work is primarily performed in an office environment. Regularly required to sit. Regularly required use hands to finger, handle, or feel, reach with hands and arms to handle objects and operate tools, computer and/or controls. Required to speak and hear. Occasionally required to stand, walk and stoop, kneel, crouch, or crawl. Must frequently lift and/or move up to 30 pounds. Specific vision abilities required by this job include close vision, distance vision, depth perception and ability to adjust focus. Exposed to general office noise with computers printers and light traffic.Your application submission will be considered for all potential employment opportunities with Chickasaw Nation Industries (CNI).