RMA Data Entry Analyst

Vigilant Global Trade Services, LLC; Kansas; Hybrid; USD 30,000 - 40,000; Full time

Benefits offered by this job

Health insurance (HSA/FSA)

Vision insurance

Dental insurance

Supplemental insurance (STD, LTD, Life

AD&D

Employee Assistance Program (EAP)

401K plan with company match

Employee Perks Program

Job summary

Vigilant Global Trade Services, LLC is seeking a detail‑oriented RMA Data Entry Analyst to support the Operations team from a remote home office. You will enter, review, and maintain RMA and import data, ensuring documentation and client records are accurate and compliant.

The role requires independent work, strong organization, and the ability to manage shared inbox communications with shipments and RMAs, while maintaining timeliness and quality in a fast‑paced environment.

Qualifications

• Bachelor’s Degree preferred in Business or related field.
• Data entry or administrative experience preferred
• Familiarity with invoices and general U.S. customs clearance processes helpful.
• Experience reviewing import documents and identifying discrepancies.
• Proficiency with Microsoft Office products including Outlook, Excel, Word, and SharePoint.
• Ability to work within a shared inbox environment (sorting, categorizing, moving emails).
• Strong attention to detail skills and ability to work independently.

Responsibilities

• RMA Data Entry — Enter, update, and maintain RMA data across internal systems and Excel‑based logs.
• Import Document Review — Review import documents for accuracy, completeness, and compliance; identify discrepancies or red flags.
• Shared Inbox Management — Organize, categorize, search, and respond to emails related to active shipments and RMA activity.
• Excel Log Maintenance — Work within complex Excel logs containing filters, formulas, and conditional formatting.
• Shipment Coordination — Support tracking of active shipments and ensure timely movement of required documentation.
• Cross‑Functional Collaboration — Communicate effectively with Vigilant staff, partners, and clients to resolve issues and maintain workflow continuity.
• Quality & Compliance — Ensure all data entry and documentation meet internal standards and client requirements.
• Proactive Issue Resolution — Identify potential problems early and pursue solutions aligned with company values.

Skills

Data entry

Attention to detail

Independent work

Communication

Analytical skills

Education

Bachelor’s Degree

Tools

Excel

Outlook

Word

SharePoint

Job description

Job Title:

RMA Data Entry Analyst

Department

Operations

Primary Location:

Remote/Personal Residency

Reports To:

Account Manager

Employment Type

Full Time

Schedule:

Monday – Friday, 8am – 5pm, EST

Salary Range:

$30,000 to $40,000 annually (Compensation is based on experience, skill set, and education.)

Benefits:

Company offers health insurance with Health Savings Account (HSA) & Flexible Spending Account (FSA), vision, dental & supplemental insurance plans, along with company paid STD, LTD, Life Insurance/AD&D, Employee Assistance Program (EAP) and Employee Perks Program; 401K plan with company match.

Company Core Values

• Put people first and act with integrity
• Be proactive and pursue solutions
• Deliver excellence in every detail
• Communicate with compassion, clarity, and transparency
• Lead every interaction with constructive optimism

Position Summary

Plays a key role in supporting Vigilant’s Operations team by accurately entering, reviewing, and maintaining RMA and import‑related data. This position ensures that shipment documentation, return information, and client records are processed with precision, timeliness, and compliance. The ideal candidate is detail‑oriented, organized, and comfortable working independently in a fast‑paced, remote environment. Working from home requires the individual to hold themselves accountable and work efficiently with limited supervision.

Primary Job Responsibilities

• RMA Data Entry — Enter, update, and maintain RMA data across internal systems and Excel‑based logs.
• Import Document Review — Review import documents for accuracy, completeness, and compliance; identify discrepancies or red flags.
• Shared Inbox Management — Organize, categorize, search, and respond to emails related to active shipments and RMA activity.
• Excel Log Maintenance — Work within complex Excel logs containing filters, formulas, and conditional formatting.
• Shipment Coordination — Support tracking of active shipments and ensure timely movement of required documentation.
• Cross‑Functional Collaboration — Communicate effectively with Vigilant staff, partners, and clients to resolve issues and maintain workflow continuity.
• Quality & Compliance — Ensure all data entry and documentation meet internal standards and client requirements.
• Proactive Issue Resolution — Identify potential problems early and pursue solutions aligned with company values.

Required Knowledge, Skills And Experience

• Bachelor’s Degree preferred in Business or related field.
• Data entry or administrative experience preferred
• Familiarity with invoices and general U.S. customs clearance processes helpful.
• Experience reviewing import documents and identifying discrepancies.
• Proficiency with Microsoft Office products including, but not limited to Outlook, Excel, Word, and SharePoint.
• Ability to work within complex Excel logs (filters, formulas, conditional formatting).
• Comfortable working in a shared inbox environment (sorting, categorizing, moving emails).
• Strong attention to detail skills.
• Ability to work independently with minimal supervision and collaboratively with teams.
• Excellent analytical and organizational skills with the ability to perform the day-to-day account activities independently with minimal supervision.
• Must be able to organize and prioritize work in a dynamic and complex environment to meet deadlines and daily requirements.
• Ability to communicate (verbally and written) effectively with clients, coworkers and senior leadership.
• Ability to work effectively with teams of staff from Vigilant, partners, and clients.