Risk/Safety Coordinator

City of Corvallis; Corvallis (OR); On-site; USD 65,000 - 90,000; Full time

Job summary

City of Corvallis is seeking a Risk/Safety Coordinator to develop and administer policies for workers’ compensation, return-to-work, safety, and property risk management. The role ensures compliance with federal, state, and local laws, conducts research, prepares reports, and provides guidance on risk matters.

Full-time, Mon-Fri 8:00am-5:00pm, 12-month probation, and duties include claims management, safety program coordination, and software system administration.

Qualifications

• Bachelor’s degree in risk management, human resources, public administration, business administration, organizational development or related field.
• Three years of increasingly responsible professional risk management and/or human resource experience.
• Three years’ computer experience using HRIS, Onboarding, Learning Management, Recruitment and proficient with the Microsoft Office Suite.

Responsibilities

• Manage the workers' compensation program: track/process claims, inform claimants and carriers, assist with issues.
• Administer early return-to-work program and coordinate reasonable accommodations.
• Oversee property risk management: claims, investigations, liaise with attorneys/insurers.
• Conduct periodic safety inspections and ensure OSHA/compliance.
• Coordinate citywide safety programs and training, chair safety committees.
• Track mandatory safety trainings and report progress.

Skills

Risk management

Workers’ compensation

Workplace safety

Laws & regs (federal/state/local)

Communication (oral/written)

Data reporting & analysis

Job safety training

Education

Bachelor’s degree in risk management/related field

Three years risk management/Hr experience

Three years HRIS/Onboarding/Recruitment & MS Office

Tools

HRIS

Onboarding

Learning Management

Recruitment

Job description

City of Corvallis Human Resources

Human Resources is dedicated to collaborating with City departments to recruit, develop, and retain a highly skilled workforce that is committed to excellence in public service. The Human Resources Department strives to deliver quality customer service and be a professional resource for managers and employees.

About the Position

The Risk/Safety Coordinator develops, coordinates, and administers policies, procedures, and programs related to workers’ compensation, return-to-work, workplace safety, and property risk management. Ensures compliance with applicable federal and state laws, regulations and collective bargaining agreements. Conducts research, prepares reports, maintains records, and provides technical expertise and guidance on risk management and safety matters.

Full-Time 40 hours per week

Monday-Friday: 8:00am-5:00pm

Management Exempt / Non-represented Position

12-month probationary period

Duties include, but are not limited to the following:

• Manage the workers' compensation program. Track and process claims, monitor accepted claims prior to closure, provide information to claimants, attorneys, and workers' compensation carrier, assist employees in resolving issues related to workers compensation, safety and health, prepare reports and other related documentation.
• Administer the City’s early return-to-work program. Lead the interactive process, coordinating reasonable accommodations. Assist managers with establishing light duty assignments and supporting and reviewing workplace modification letters for injured workers.
• Administer the property risk management program. Manage claims process, liability, investigations and adjudication, liaison with attorneys, insurance companies and the public. Periodically review claim files to track the need for activity on claims, address issues with appropriate legal and claims representatives.
• Conduct periodic inspections of City operations and facilities to determine compliance with Federal, State, and local safety regulations, including Occupational Health & Safety (OSHA) reviews and ergonomic evaluations of workstations, and report noncompliance.
• Coordinate citywide safety program. Develop and oversee safety policies and procedures and assist departments with safety compliance. Organize, advise, and participate in department safety committees, conduct training for employees regarding health and safety; serve as one of the City's Emergency Operation Center Safety Officers.
• Coordinate and track citywide required safety trainings, communicate training requirements, monitor progress, and follow up with departments and employees to ensure timely completion.
• Conduct research regarding updates in Federal and State laws and regulations pertaining to risk management, workers' compensation, safety, and health programs; advise the Human Resources Director and appropriate departments of changes in laws and regulations.
• Develop budget information and reporting related to risk management, workers compensation and safety. Monitor the risk management fund and assist the Human Resources Director in fund administration.
• Process and track invoice payments including budget coding documentation.
• Prepare quarterly and annual federal reports, including OSHA and safety related reports.
• Oversee the City’s drug and alcohol testing program including records, contracts, procedures, last chance agreements, and training in accordance with policies and state and federal regulations. Serve as the City’s Designated Employer Representative.
• Oversee the Commercial Driver's License programs required under the Federal Motor Carrier Safety Administration and Federal Transit Authority.
• Provide coordination and technical expertise related to other employee safety programs as assigned, including hearing conservation, blood borne pathogens and first aid training.
• Act as a system administrator for HR software including HRIS, onboard, learning management, recruitment, SharePoint, document management, and timekeeping systems; identify, propose and test system enhancements. Analyze system data and develop reports, workforce statistics, etc; and train system users.
• Collect, track, and measure assigned programs for effectiveness against established goals and initiatives and provide action steps to improve programs and services.
• Provide general administrative support for risk management, emergency management, and general safety administrative functions, including preparing correspondence, memoranda and reports, data entry, scheduling and record keeping.
• Operate and drive a motor vehicle safely and legally.

It is the responsibility of all City of Corvallis employees to:

• Participate in the Emergency Management program including planning, classes, training sessions, exercises and emergency events as required.
• Respond as directed during unforeseen events, inclement weather, emergencies, or officially declared States of Emergency to support the continuity and restoration of critical public services, facilities, and infrastructure.
• Act ethically and honestly; apply ethical standards of behavior to daily work activities and interactions. Build confidence in the City through own actions.
• Maintain effective work relationships.
• Conform with all safety rules and perform work in a safe manner.
• Deliver excellent customer service to diverse audiences.
• Adhere to all City and Department policies.
• Arrive to work, meetings, and other work-related functions on time and maintain regular job attendance.
• Perform other duties as assigned.

Qualifying Education / Experience

Bachelor’s degree from an accredited college or university with major course work in risk management, human resources, public administration, business administration, organizational development or a related field.

Three years of increasingly responsible professional risk management and/or human resource experience.

Three years’ computer experience in using HR Management Software (HRIS, Onboarding, Learning Management, Recruitment) and in proficiently using the Microsoft Office Suite.

Desired Qualifications

None

Certifications / Licenses

Possession of or ability to obtain and maintain a valid Oregon Driver’s License.

First Aid and CPR Certification or the ability to obtain within six months of appointment.

Knowledge / Skills / Abilities

Knowledge of: Risk management principles and practices; workers’ compensation laws, regulations, and processes; workplace safety principles, practices, and standards; applicable federal, state, and local laws, rules, regulations, and procedures; traffic laws and defensive driving.

Skill in: Developing, implementing, and administering safety and risk management programs; leading and facilitating safety committees; applying and interpreting applicable laws, rules, regulations, standards, and procedures; conducting research and analysis; preparing technical and statistical reports and records; and communicating effectively, both orally and in writing.

Ability to: Conduct organizational, procedural, and statistical research and analysis and prepare and maintain confidential, technical, and statistical records and reports; review and evaluate documents and procedures related to City operations; identify problems, analyze situations, and determine appropriate courses of action; understand, interpret, and explain applicable laws, policies, procedures, rules, regulations, standards, and labor contracts; provide information and resolve issues with City employees, the public, and other stakeholders; obtain information through effective questioning and fact-finding; organize, prioritize, and coordinate multiple work activities and assignments; exercise initiative and sound independent judgment within the scope of responsibility; maintain confidentiality; work effectively with diverse groups in a tactful and professional manner; work effectively with interruptions and changing priorities; establish and maintain effective working relationships with those contacted in the course of work; communicate clearly and concisely, both orally and in writing; travel among City worksites and to training and conferences; and operate a multi-line telephone system, personal computer and related software, including word processing, spreadsheet, and database applications, copy and fax machines, calculator, automobile, and other related tools and equipment.

In Addition: the employee shall not pose a direct threat to the health or safety of the individual or others in the workplace; have demonstrable commitment to sustainability; and have demonstrable commitment to promoting and enhancing diversity, equity and inclusion.

Position is open until filled