Rink Scheduling & Operations Coordinator

Shady Side Academy; Pittsburgh (Allegheny County); On-site; USD 42,000 - 68,000; Full time

Job summary

Shady Side Academy Senior School in Pittsburgh is seeking an Assistant Rink Operations Manager to support scheduling, coordination, and operational oversight of the ice rink facility. You will act as a liaison between school departments, athletic programs, external rental groups, and facilities and security teams to ensure efficient, accurate, and conflict-free rink operations.

This role requires strong organizational skills, clear communication, and the ability to respond quickly to scheduling

Qualifications

• Strong organizational and time-management skills to handle multiple schedules.
• Experience with Follett Scheduling System, CrossBar, or similar scheduling platforms.
• Excellent written and verbal communication.
• Ability to work independently while adapting to changing priorities.
• Strong attention to detail and problem-solving abilities.

Responsibilities

• Manage and maintain the master rink schedule across calendars and external groups.
• Enter and update scheduling data in Follett Scheduling System accurately.
• Use CrossBar to schedule Middle School, Varsity, and Junior Bulldogs hockey programs.
• Coordinate weekly ice resurfacing schedule with facilities and security teams.
• On-call contact for schedule changes and facility needs.
• Communicate scheduling updates with internal and external stakeholders.
• Collaborate with admins to align rink calendar with school calendar and minimize conflicts.
• Build relationships with rental organizations and scheduling reps.
• Be on-site for large rental events and oversee operations.
• Identify and report facility incidents or maintenance issues promptly.

Skills

Organizational skills

Time management

Scheduling software

Communication skills

Independent worker

Tools

Follett Scheduling System

CrossBar

Job description

Shady Side Academy Senior School in Pittsburgh is seeking an Assistant Rink Operations Manager to support scheduling, coordination, and operational oversight of the ice rink facility. You will act as a liaison between school departments, athletic programs, external rental groups, and facilities and security teams to ensure efficient, accurate, and conflict-free rink operations.

This role requires strong organizational skills, clear communication, and the ability to respond quickly to scheduling