Rights-of-Way Document & Records Specialist

Prosourceland; Saint Paul (MN); On-site; USD 55,000 - 65,000; Full time

Benefits offered by this job

Insurance package

HSA contributions

PTO & holidays

401(k) with company contribution

Life and AD&D insurance

Disability insurance

Employee referral bonus

Job summary

ProSource Land Services is seeking a highly organized Right of Way Document Specialist to support a major multi-year pipeline project in Minnesota. This role centers on administrative control and accuracy of parcel records, agreements, payments, and project documentation.

The Project Coordinator will collaborate with the Project Manager, field staff and clients to ensure records remain current, with a focus on accuracy and timely reporting throughout acquisition and closeout phases.

Qualifications

• At least 3 years of project coordination, right of way administration, real estate administration, document control or comparable project-support experience.
• Exceptional organizational skills and attention to detail.
• Strong Microsoft Excel, Word and Outlook skills.
• Ability to work effectively with databases and electronic document-management systems.
• Ability to manage competing priorities and follow issues through completion.
• Comfortable working directly with field staff, project managers and client representatives.
• Ability to handle confidential landowner and project information appropriately.

Responsibilities

• Maintain the project's parcel and landowner tracking system.
• Enter and verify acquisition status information provided by field personnel.
• Track agreements from preparation through execution, payment and final filing.
• Maintain electronic parcel files using established naming and documentation standards.
• Prepare recurring acquisition and project-status reports.
• Track outstanding assignments, commitments and required follow-up.
• Coordinate document routing between field personnel, project management and the client.
• Assist with landowner correspondence and acquisition-document preparation.
• Track damage agreements and payments.
• Support condemnation file assembly and document control.
• Track appraisal, survey, title and exhibit requests.
• Assist with weekly project meetings and action-item tracking.
• Identify missing information or inconsistent parcel records and pursue resolution.
• Support construction ROW records, complaints, commitments, damages and releases as the project moves into construction.
• Assist with final parcel and project closeout.

Skills

Project coordination

Right of way administration

Real estate administration

Document control

Excel

Word

Outlook

Databases

Document management systems

Prioritization

Tools

MS Office Suite

Job description

ProSource Land Services is seeking a highly organized Right of Way Document Specialist to support a major multi-year pipeline project in Minnesota. This role centers on administrative control and accuracy of parcel records, agreements, payments, and project documentation.

The Project Coordinator will collaborate with the Project Manager, field staff and clients to ensure records remain current, with a focus on accuracy and timely reporting throughout acquisition and closeout phases.