Senior Right of Way Document Specialist

Prosourceland; Northern (KY); Hybrid; USD 55,000 - 65,000; Full time

Benefits offered by this job

Medical insurance

Vision insurance

HSA contributions

Paid time off

Paid holidays

401(k) with company contribution

Life and AD&D insurance

Short- and long-term disability

Leave benefits

Financial education resources

Employee referral bonus

Job summary

ProSource Land Services is seeking an exceptionally organized Right of Way Document Specialist to support a major multi-year natural gas pipeline program in Minnesota.

This role serves as the information-control hub for the project team, ensuring parcel information, agreements, payments, reports and records stay accurate and current. You will work closely with the Project Manager, field staff and client representatives to deliver precise documentation.

Qualifications

• At least 3 years of project coordination, right of way administration or related experience.
• Exceptional organizational skills and attention to detail.
• Strong Microsoft Excel, Word and Outlook skills.
• Ability to work with databases and electronic document-management systems.
• Ability to manage competing priorities and follow issues through completion.

Responsibilities

• Maintain the project's parcel and landowner tracking system.
• Enter and verify acquisition status information from field personnel.
• Track agreements from preparation through execution, payment and filing.
• Maintain electronic parcel files using established naming and documentation standards.
• Prepare recurring acquisition and project-status reports.
• Track outstanding assignments, commitments and follow-up.
• Coordinate document routing between field personnel, project management and client.
• Assist with landowner correspondence and acquisition-document preparation.
• Track damage agreements and payments.
• Support condemnation file assembly and document control.

Skills

Project coordination

Organizational skills

Microsoft Excel

Microsoft Word

Microsoft Outlook

Tools

Excel

Word

Outlook

Job description

ProSource’s employees are paramount to our success. We pride ourselves in employing the best and brightest who have the knowledge, experience, and drive to provide the high-quality service and adaptability ProSource has built an industry reputation for. Interested in joining an upbeat culture of quality work, appreciation and professionalism? Join our team and be part of the very best!

ProSource is GROWING! ProSource is actively on the lookout for quality people who thrive in fast paced, cooperative environments.

Still have a question? Applicants who need assistance during the application process can reach out to our Human Resources team at [e-mail] or 763-786-1445.

Career success is just one component of a happy, fulfilling lifestyle and we don’t want you to sweat the details. All ProSource team members are employees and not independent contractors. As a full-time member of our team, you’ll receive a comprehensive benefits package designed to provide peace of mind that you’re looked after, and your family is protected. We also offer a generous referral bonus when you help bring more top talent to the team.

Supporting your health and wellbeing

• Medical Insurance with multiple plans to choose from
• Vision insurance
• Health savings accounts with company contribution if enrolled in HDHP
• Paid holidays
• Leaves of absence
• Paid time off

Your future and financial planning

• 401k with company contribution
• Company Paid Life AD&D insurance
• Company Paid Short-Term and Long-Term Disability insurance
• Financial education webinars offered monthly by plan administrator.

Applicants who need assistance during the application process should contact Human Resources [e-mail] or 763-786-1445.

ProSource is an equal opportunity employer.

ProSource does not discriminate on the basis of race, color, religion (creed), gender, gender expression, age, national origin (ancestry), disability, marital status, sexual orientation, or military status, or any other legally protected status in any of its activities or operations.

Location: Minnesota – Project Based
Employment Type: Full-Time
Starting Salary Range: $55,000–$65,000 annually

About the Position

ProSource Land Services is seeking an exceptionally organized Right of Way Document Specialist to support a major multi-year natural gas pipeline right of way program in Minnesota.

This position is the administrative and information-control center of the project team. The Project Coordinator will work directly with the Project Manager, field acquisition staff and client representatives to ensure that parcel information, agreements, correspondence, payments, reports and project records remain accurate and current.

This is an important project-delivery position, not a general administrative assistant role.

Responsibilities

• Maintain the project's parcel and landowner tracking system.
• Enter and verify acquisition status information provided by field personnel.
• Track agreements from preparation through execution, payment and final filing.
• Maintain electronic parcel files using established naming and documentation standards.
• Prepare recurring acquisition and project-status reports.
• Track outstanding assignments, commitments and required follow-up.
• Coordinate document routing between field personnel, project management and the client.
• Assist with landowner correspondence and acquisition-document preparation.
• Track damage agreements and payments.
• Support condemnation file assembly and document control.
• Track appraisal, survey, title and exhibit requests.
• Assist with weekly project meetings and action-item tracking.
• Identify missing information or inconsistent parcel records and pursue resolution.
• Support construction ROW records, complaints, commitments, damages and releases as the project moves into construction.
• Assist with final parcel and project closeout.

Qualifications

Required:

• At least 3 years of project coordination, right of way administration, real estate administration, document control or comparable project-support experience.
• Exceptional organizational skills and attention to detail.
• Strong Microsoft Excel, Word and Outlook skills.
• Ability to work effectively with databases and electronic document-management systems.
• Ability to manage competing priorities and follow issues through completion.
• Comfortable working directly with field staff, project managers and client representatives.
• Ability to handle confidential landowner and project information appropriately.

Preferred:

• Right of way, title, real estate, utility or pipeline experience.
• Experience with parcel-based project tracking systems.
• Experience processing acquisition agreements or real estate documentation.
• Familiarity with easements, legal descriptions or title documentation.

What Success Looks Like

The right person notices when something does not match, follows up when information is missing and does not assume someone else will take care of it.

This position requires someone who takes ownership of project information and understands that accurate records are essential to successful acquisition, condemnation, construction and closeout.

Compensation and Benefits

The anticipated starting salary range is $55,000 to $65,000 annually, based on directly relevant experience and qualifications.

Full-time ProSource employees are eligible for medical, dental and vision insurance; eligible HSA company contributions; paid time off and holidays; 401(k) with company contribution; company-paid life and AD&D insurance; company-paid short- and long-term disability insurance; applicable leave benefits; financial education resources; and the employee referral bonus program.

ProSource is an equal opportunity employer and considers qualified applicants without regard to any status protected by applicable law.