Administrative Assistant - Fort Worth, TX

ORC; Fort Worth (TX); On-site; USD 25,000 - 30,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

401(k) with company match

Paid time off, sick time, and paid hol

Tuition reimbursement

ClassPass and Breethe memberships

Recognition programs

Job summary

ORC in Fort Worth, TX is seeking an organized Administrative Assistant to support project databases, correspondence, and document handling. This full-time, non-exempt role reports daily to ORC's Fort Worth office and offers a comprehensive benefits package.

You will manage MS Office tasks (Excel, Word, Outlook), prepare mailings, review maps and landowner information, and maintain schedules under tight deadlines. Relocation not offered.

Qualifications

• Minimum of 1 year of administrative or office support experience.
• Proficiency with MS Office Suite—Excel, Word, and Outlook.
• Strong written and verbal communication; attention to detail.

Responsibilities

• Maintain and update project databases and spreadsheets.
• Print, organize, and assemble right-of-way documents and prepare mailings.
• Review project maps and county databases for landowner information.
• Input landowner and easement data into spreadsheet form.
• Review project maps for encroachments, water crossings, RR crossings, etc. and place pins into a project map/KMZ
• Embed project specific documents/images into project map/KMZ.

Skills

Detail-oriented

Organized

Strong communication

MS Office proficiency

Tools

Excel

Word

Outlook

MS Office Suite

Job description

Department: Administrative

Location: Fort Worth, TX

Compensation: $18.00 - $22.00 / hour

Schedule:

Full-time, Non-Exempt | Report to ORC's Fort Worth, TX office daily

Why Join ORC?

The Right Work. The Right People. The Right Culture.

Right of Way is where infrastructure meets innovation—shaping roads, utilities, and communities for the future. At ORC, we offer more than a job—we offer purpose, stability, and growth. You’ll join a team that values collaboration, workplace flexibility, and long-term opportunity.

What You’ll Do

• Maintain and update project databases and spreadsheets
• Print, organize, and assemble right-of-way documents; prepare mailings by stuffing envelopes, applying postage, and ensuring accurate and timely distribution of notices and project correspondence
• Review project maps and county databases for landowner information and input that information into spreadsheet form
• Review existing easements for existing rights and input that information into spreadsheet form
• Review project maps for encroachments, water crossings, RR crossings, etc. and place pins into a project map/KMZ
• Embed project specific documents/images into project map/KMZ

We’re Looking for Someone Who

• Is organized, detail-oriented, and dependable — people count on you
• Communicates clearly and professionally — in writing, on the phone, and face to face
• Works efficiently under tight deadlines and keeps multiple priorities moving
• Brings a strong service mindset to every interaction
• Handles sensitive information with discretion
• Picks up new systems and software quickly

Minimum Requirements

• Minimum of [1] year of administrative or office support experience
• Proficient with MS Office Suite — specifically Excel, Word, and Outlook

Where You Fit

This posting covers a single level. The pay range is $18 – $22/hr. Every candidate is assessed and evaluated during the hiring process to determine their level based on factors, such as training, transferable skills, work experience, business needs, and market demands. Your offer will reflect the level that best matches your experience.

Relocation and per diem are not provided.

What We Offer

• Medical, dental, and vision coverage
• 401(k) with company match, plus disability coverage
• Paid time off, sick time, and paid holidays
• Tuition reimbursement and paid professional development
• ClassPass and Breethe memberships
• Recognition programs and real room to grow

That’s the quick version — learn more about benefits at ORC.

Employees must avoid any relationship or activity that might impair, or even appear to impair, their ability to make objective and fair decisions when performing their jobs. To avoid conflicts of interest, employees are prohibited from performing any services for clients or perceived clients during nonworking time that are normally performed by ORC, including the sale of real estate.

Physical Requirements: While performing the duties of this job, it requires a combination of office-based and field work. Employees will spend prolonged periods sitting and performing computer-based tasks, including typing, data entry, and virtual communication, while also regularly traveling to landowner properties, project sites, and government facilities, some of which may be in rural or remote locations with limited accessibility. Driving is an essential function of the role and may involve extended periods and long-distance travel. Fieldwork may require walking over uneven terrain, standing, or navigating outdoor environments, with routine exposure to varying weather conditions such as heat, cold, rain, and snow. The role also involves frequent interaction with a diverse range of individuals, including landowners, government officials, and members of the public, requiring the ability to communicate effectively and maintain professionalism across differing personalities and potentially challenging situations. Flexibility in scheduling is necessary to accommodate travel, site access, and stakeholder availability, along with adherence to safety protocols in both office and field settings.