Right of Way Document Specialist

auduboncorporatecareers; Houston (TX); On-site; USD 55,000 - 75,000; Full time

Job summary

Audubon is seeking a Right of Way Document Specialist to manage ROW project documents, perform title reviews, and coordinate with ROW staff in Houston. The role requires attention to detail in securing accurate land descriptions and proper ownership identification.

The candidate will prepare acquisition documents, review title reports, and ensure all ROW files are current and well-organized, while complying with HSSE standards and assisting with GIS-related tasks as needed.

Qualifications

• High School Diploma or GED required.
• Minimum 1 year of experience with ROW documents preferred.
• Ability to communicate effectively both verbally and in writing.
• Proficient with Windows-based software and Microsoft Office applications.

Responsibilities

• Prepare, maintain custody of, review, and ensure accuracy of all ROW documents.
• Conduct title reviews, drawing coordination, file preparation, title curative, and document processing, recording, and filing.
• Apply knowledge of legal descriptions and title documents to assess land ownership and identify affected owners.
• Ensure all ROW files are accurate, current, and organized.
• Coordinate with ROW staff to ensure database administration activities and report preparation are completed as directed.
• Process ROW documents, including title reports, ROW agreements, leases, and damage releases.
• Prepare acquisition documents and conduct or acquire title searches.

Skills

Communication

Documentation

Windows proficiency

Education

High School Diploma or GED

Bachelor's degree preferred

Tools

MS Office

Windows OS

Job description

Audubon is currently seeking a Right of Way Document Specialist. Tha Right of Way Document Specialist is responsible for handling all ROW project-related documents.

PRIMARY RESPONSIBILITIES

• Prepare, maintain custody of, review, and ensure accuracy of all ROW documents.
• Conduct and participate in title reviews, drawing coordination, file preparation, title curative, and document processing, recording, and filing.
• Apply knowledge of legal descriptions and title documents to assess ownership of land and ensure that all affected land owners are properly identified.
• Ensure that all ROW files are accurate, current, and organized.
• Coordinate with other ROW staff to ensure database administration activities, including report setup and preparation, are completed according to directions provided by ROW project management.
• Process all ROW documents, including title reports, ROW agreements, leases and damage releases.
• Update and maintain all ROW-related forms, claims, documents, correspondence, files, records, databases, project tasks, status reports, and other reports as requested by the company.
• Prepare acquisition documents.
• Conduct or acquire title searches and research public records to identify land owners affected by the project and determine property rights and descriptions.
• Order and review title reports and review title searches for accuracy and any conflicting issues such as vesting of ownership, existing easements, judgments, covenants, conditions and restrictions, liens and encumbrances that may impact the project.
• Draft and/or review legal instruments for conveyance of rights of way, including deeds, mortgages, and purchase contracts.
• Review legal descriptions, easement documents, deeds and other documents for acquisition of property and easements.
• May be responsible for the organization, safekeeping, and retrieval of records describing existing property, easements, and facilities occupying such property and easements.
• Read and interpret maps and property descriptions.
• May prepare legal documents for inclusion in condemnation packages submitted to court and confer with legal counsel on such matters to ensure that documents conform to legal requirements.
• May maintain or update ROW project databases, and coordinate development of GIS site and alignment maps.
• Comply with all company and client health, safety, security and environmental (HSSE) standards as well as federal and local HSSE regulations.
• Actively participate in company and client hazard identification and observation programs, and immediately report any unsafe acts, conditions or incidents to your supervisor.

EXPERIENCE AND SKILL REQUIREMENTS

• High School Diploma or GED required.
• A four-year university degree preferred.
• Minimum of 1 year of experience with ROW documents preferred.
• Ability to communicate effectively both verbally and in writing.
• Proficient with personal computers, printers, scanners and related hardware.
• Ability to maintain orderly documentation and ROW acquisition records.
• Proficient in Windows based software and Microsoft Office applications (Word, Excel, Outlook, PowerPoint, Access) to complete document preparation, project reporting, presentations, and general information retrieval.

PHYSICAL REQUIREMENTS

While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel; reach with hands and arms; talk or hear. The employee frequently is required to stand, walk, and sit; climb, balance, and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, depth perception, and the ability to focus.

WORKING ENVIRONMENT

While performing the duties of this job, the employee may periodically be required to travel to client job-sites, usually involving heavy industrial (chemical) production facilities and access all areas of the facility. Therefore, the employee is exposed to moving mechanical parts, high precarious places, fumes or airborne particles, toxic or caustic chemicals, outside weather conditions, and the risk of electric shock. The noise level in the workplace can be loud to moderate, depending on the assignment.

Equal Opportunity Employer/Veterans/Disabled