Proposal Specialist - Federal or Commercial Energy

TS Group; Charlotte (NC); On-site; USD 75,000 - 95,000; Full time

Benefits offered by this job

100% employer-paid health benefits

3 weeks of vacation plus 1-week company paid closure in December

401(k) with a 4% company match

Short-Term Incentive Plan (STIP)

Job summary

TEEMA Solutions Group is seeking a meticulous Proposal Coordinator to manage the creation and submission of high-quality RFPs in Charlotte, NC. This role offers a hybrid schedule and is crucial for our expanding business development team.

Enjoy top-tier benefits, including 100% employer-paid health benefits, paid time off, and competitive compensation of $75,000 – $95,000+ based on experience. The ideal candidate will contribute to a dynamic, fast-paced environment and excel in cross-functional collaboration.

Qualifications

• Bachelor’s degree in Business, Marketing, Communications, English, or a related field preferred.
• Strong foundational understanding of the structured proposal development process (RFPs, RFQs, RFIs).
• Exceptional writing, editing, and proofreading capabilities with a sharp eye for detail.
• Proven ability to juggle multiple tight deadlines simultaneously without sacrificing quality.

Responsibilities

• Partner with project managers to build, track, and enforce proposal schedules.
• Act as the central liaison between departments to gather necessary data and align content.
• Draft, edit, and organize compelling proposal content.
• Review all submissions for compliance with RFP/RFI requirements.
• Lead proposal meetings and manage follow-up actions.

Skills

Exceptional writing

Editing and proofreading

Project management

Tech savvy (MS Office Suite)

Tech Savvy

Education

Bachelor’s degree in Business, Marketing, Communications, or English

Tools

MS Office Suite

Adobe Creative Suite

Job description

Are you a meticulous coordinator with a knack for persuasive writing? Do you thrive in a fast-paced environment where your organization directly drives business growth?

A premier leader in sustainable infrastructure and energy services is expanding its US headquarters. We are seeking a Proposal Coordinator to act as the strategic hub of our business development lifecycle, managing the creation and submission of high-quality RFPs, RFIs, and RFQs.

Why Join Us?

Pure Growth: This role is open strictly due to rapid team expansion and major US market growth—meaning excellent long-term career progression.

Top-Tier Benefits: Enjoy 100% employer-paid health benefits, a year-end winter shutdown, and a highly competitive compensation package.

Key Responsibilities

Process Management: Partner with project managers to build, track, and enforce proposal schedules, ensuring all milestones and final deadlines are met.

Cross-Functional Collaboration: Act as the central liaison between Business Development, Estimating, Finance, Legal, and Engineering to gather necessary data and align content with client needs.

Content Development: Draft, edit, and organize compelling proposal content; maintain and curate a centralized library of boilerplate text, project profiles, and team resumes.

Quality Assurance: Review all submissions for strict compliance with RFP/RFI requirements, ensuring immaculate grammar, formatting, and brand consistency.

Meeting Facilitation: Lead proposal kick-off and debrief meetings, track project status, and coordinate post-submission follow-ups or client information requests.

Qualifications & Skills

Education: Bachelor’s degree in Business, Marketing, Communications, English, or a related field preferred.

Experience: Strong foundational understanding of the structured proposal development process (RFPs, RFQs, RFIs).

Skills: Exceptional writing, editing, and proofreading capabilities with a sharp eye for detail.

Project Management: Proven ability to juggle multiple tight deadlines simultaneously without sacrificing quality.

Tech Savvy: Proficient in MS Office Suite (Word, Excel, PowerPoint); familiarity with Adobe Creative Suite is a plus.

Bonus Points: Prior experience in highly regulated industries (such as commercial energy or federal/defense sectors) is a major asset.

Base Salary: $75,000 – $95,000+ (with flexibility up to $100K+ for highly experienced candidates).

Bonus: Short-Term Incentive Plan (STIP) eligible.

Time Off: 3 weeks of vacation plus a 1-week company paid closure in December.

Retirement: 401(k) with a 4% company match.

Health: Comprehensive US benefits package 100% covered for the employee.

Location: Hybrid schedule (3 days a week) in Charlotte, NC. Relocation assistance considered for exceptional candidates.