RFP Specialist

CodeGreen; New York (NY); On-site; USD 70,000 - 90,000; Full time

Benefits offered by this job

Competitive compensation & benefits

Ten paid holidays

Paid time off (PTO)

Employee Assistance Program

401(k) with company match

Professional development opportunities

Dues reimbursement

Employee referral bonus

Job summary

CodeGreen is seeking an RFP Specialist in New York City to draft and coordinate client proposals, collaborate with SMEs, and tailor messaging to client needs. You will edit, format, and manage timelines while building a library of templates and boilerplate content.

Ideal candidates have a 2+ year track record in RFP responses within consulting or professional services, with strong writing and proofreading skills and comfortable coordinating with multiple stakeholders on-site in Midtown Manhattan.

Qualifications

• Bachelor’s degree in English, Communications, Marketing, or related field.
• 2+ years crafting responses to RFPs, RFQs, RFIs in consulting or professional services.
• Strong writing, editing, and proofreading with high attention to detail.
• Ability to coordinate with multiple stakeholders.
• Must be local to NYC and on-site in Midtown Manhattan.
• MS Word, Excel, and PowerPoint proficiency.

Responsibilities

• Draft and assemble client-specific proposals, scopes of work, and capability statements.
• Collaborate with SMEs to translate technical input into client-ready content.
• Customize messaging to reflect client needs and services.
• Edit and format proposals for clarity and professionalism.
• Support proposal timelines and internal reviews.
• Maintain a library of templates, resumes, and boilerplate content.
• Lead responses to RFPs, RFQs, RFIs, including compliance reviews and final submission.
• Help document differentiators and case studies to strengthen proposals.
• Build knowledge of CodeGreen's service lines and terminology.

Skills

Proposal writing

Editing

Stakeholder management

Attention to detail

Strong writing

Education

Bachelor's degree in English

Tools

Deltek Vantagepoint

InDesign

Microsoft Word

PowerPoint

Job description

Salary Range: $70,000-$90,000

Location: New York City, NY

Do you have a desire to learn and advance your career in a dynamic, collaborative work environment?

CodeGreen is a national building solutions firm that partners with our clients to make buildings safe, healthy, resilient, and sustainable. Our multidisciplinary team brings extensive expertise in sustainability, decarbonization, building code, fire safety, resiliency, indoor environmental quality, and inspections. With our uncompromising focus on high performing buildings, CodeGreen provides the integrative solutions needed for today’s landscape. We support building owners, investors, and tenants through every phase of a building’s lifecycle from construction and acquisition through upgrades and renovation to disposition.

A Day in the Life of RFP Specialist

• Draft and assemble client-specific sales proposals, scopes of work, and capability statements based on direction from sales and account management teams
• Collaborate with environmental, compliance, and engineering subject matter experts to translate technical input into persuasive, client-ready content
• Customize proposal messaging to reflect client needs, business challenges, and the specific services being offered
• Edit and format proposals for clarity, consistency, and professionalism across all deliverables
• Support proposal timelines and internal review processes, incorporating feedback from sales leaders, senior staff, and technical reviewers
• Maintain and update a library of proposal templates, service descriptions, staff resumes, project summaries, and boilerplate content for reuse
• Lead and coordinate responses to client RFPs, RFQs, and RFIs, including compliance reviews, content development, SME coordination, and final submission preparation
• Help document differentiators, case studies, and capabilities to strengthen future proposals
• Build working knowledge of CodeGreen's service lines, target industries, and relevant regulatory and technical terminology

What You Bring To The CodeGreen Team

• Bachelor’s degree in English, Communications, Marketing, Environmental Science, Engineering, or a related field
• 2+ years of experience developing and coordinating responses to formal RFPs, RFQs, and RFIs within a consulting, engineering, environmental, AEC, or professional services organization
• Strong writing, editing, and proofreading skills with high attention to detail
• Comfort working with multiple stakeholders and managing evolving requirements
• Must be local to NYC and able to work on-site in our Midtown Manhattan office
• Proficiency in Microsoft Word, Excel, and PowerPoint
• Interest in professional services, consulting, or technical/regulatory environments strongly preferred
• Strong preference for experience with Deltek Vantagepoint and InDesign

What CodeGreen Offers You

• A challenging, rewarding position with the opportunity to grow your career
• Competitive compensation, benefits, and insurance (health, dental, etc.) with employer contributions
• Ten paid holidays, competitive PTO program, and paid parental leave
• Employee Assistance Program
• 401(k) program with company match
• Professional development and training opportunities
• Educational and professional membership dues reimbursement
• Employee referral bonus program

Why CodeGreen?

At CodeGreen, our employees are the heart of our business. If you’re ready to build your skills and develop your career, we have the resources and subject matter experts to support your journey. We provide a dynamic and forward-thinking culture that is based on honesty, integrity, and a passion for learning.

CodeGreen provides equal opportunities to all employees and applicants for current and future employment and prohibits discrimination on the basis of race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

Working Together, Making Things Better