RFP Specialist

BOMA New York; New York (NY); On-site; USD 70,000 - 90,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

401(k) Program with Company Match

Paid holidays and PTO

Professional development opportunities

Educational and professional dues/re-

Job summary

CodeGreen in New York City is seeking an RFP Specialist to join our Business Development team. You will translate complex compliance, environmental, and engineering services into client-ready content, supporting strategic opportunities and shaping winning proposals.

You will work with sales, account management, and subject matter experts to draft, edit, and coordinate responses, ensuring compelling messaging and timely submissions for RFPs, RFQs, and RFIs. Local NYC presence is required.

Qualifications

• Bachelor’s degree required in a related field.
• 2+ years of experience developing and coordinating responses to formal RFPs, RFQs, and RFIs within a consulting, engineering, environmental, AEC, or professional services organization.
• Experience responding to formal RFP, RFQ, and RFI.
• Strong writing, editing, and proofreading skills with high attention to detail.
• Comfort working with multiple stakeholders and managing evolving requirements.
• Must be local to NYC and able to work on-site in our Midtown Manhattan office.
• Proficiency in Microsoft Word, Excel, and PowerPoint.
• Interest in professional services, consulting, or technical/regulatory environments strongly preferred.
• Strong preference for experience with Deltek Vantagepoint and InDesign

Responsibilities

• Draft and assemble client-specific sales proposals, scopes of work, and capability statements based on direction from sales and account management teams.
• Collaborate with environmental, compliance, and engineering subject matter experts to translate technical input into persuasive, client-ready content.
• Customize proposal messaging to reflect client needs, business challenges, and the specific services being offered.
• Edit and format proposals for clarity, consistency, and professionalism across all deliverables.
• Support proposal timelines and internal review processes, incorporating feedback from sales leaders, senior staff, and technical reviewers.
• Maintain and update a library of proposal templates, service descriptions, staff resumes, project summaries, and boilerplate content for reuse.
• Lead and coordinate responses to client RFPs, RFQs, and RFIs, including compliance reviews, content development, SME coordination, and final submission preparation.
• Help document differentiators, case studies, and capabilities to strengthen future proposals.
• Build working knowledge of CodeGreen's service lines, target industries, and relevant regulatory and technical terminology

Skills

Strong writing & editing

Attention to detail

Stakeholder management

On-site NYC

Education

Bachelor’s degree in English, Communications, Marketing, Environmental Science, Engineering, or related field

Tools

Deltek Vantagepoint

InDesign

Microsoft Word

Excel

PowerPoint

Job description

RFP Specialist

CodeGreen - New York, NY

Full-time

Salary: $70,000.00 - $90,000.00 Annually

Salary Range: $70,000-$90,000

Application Deadline: Sep 11, 2026

Construction/Utilities/Contracting

Do you have a desire to learn and advance your career in a dynamic, collaborative work environment?

CodeGreen is a national building solutions firm that partners with our clients to make buildings safe, healthy, resilient, and sustainable. Our multidisciplinary team brings extensive expertise in sustainability, decarbonization, building code, fire safety, resiliency, indoor environmental quality, and inspections. With our uncompromising focus on high performing buildings, CodeGreen provides the integrative solutions needed for today’s landscape. We support building owners, investors, and tenants through every phase of a building’s lifecycle from construction and acquisition through upgrades and renovation to disposition.

CodeGreen is seeking an RFP Specialist to join our Business Development team. As an RFP Specialist, you will work alongside our sales and technical teams to bring client-focused proposals to life, translating complex compliance, environmental, and engineering services into clear, compelling content. You’ll support some of our most strategic sales opportunities and play a hands-on role in CodeGreen’s continued growth.

A Day in the life of RFP Specialist

• Draft and assemble client-specific sales proposals, scopes of work, and capability statements based on direction from sales and account management teams
• Collaborate with environmental, compliance, and engineering subject matter experts to translate technical input into persuasive, client-ready content
• Customize proposal messaging to reflect client needs, business challenges, and the specific services being offered
• Edit and format proposals for clarity, consistency, and professionalism across all deliverables
• Support proposal timelines and internal review processes, incorporating feedback from sales leaders, senior staff, and technical reviewers
• Maintain and update a lib6rary of proposal templates, service descriptions, staff resumes, project summaries, and boilerplate content for reuse
• Lead and coordinate responses to client RFPs, RFQs, and RFIs, including compliance reviews, content development, SME coordination, and final submission preparation.
• Help document differentiators, case studies, and capabilities to strengthen future proposals
• Build working knowledge of CodeGreen's service lines, target industries, and relevant regulatory and technical terminology

What You Bring To The CodeGreen Team

• Bachelor’s degree in English, Communications, Marketing, Environmental Science, Engineering, or a related field
• 2+ years of experience developing and coordinating responses to formal RFPs, RFQs, and RFIs within a consulting, engineering, environmental, AEC, or professional services organization.
• Experience responding to formal RFP, RFQ, and RFI
• Strong writing, editing, and proofreading skills with high attention to detail
• Comfort working with multiple stakeholders and managing evolving requirements
• Must be local to NYC and able to work on-site in our Midtown Manhattan office.
• Proficiency in Microsoft Word, Excel, and PowerPoint
• Interest in professional services, consulting, or technical/regulatory environments strongly preferred
• Strong preference for experience with Deltek Vantagepoint and InDesign

What CodeGreen Offers You

• A challenging, rewarding position with the opportunity to grow your career
• Competitive compensation, benefits, and Insurance (health dental, etc.) with employer contributions.
• Ten paid holidays, competitive PTO program, and paid Parental Leave!
• Employee Assistance Program.
• 401(k) Program with Company Match
• Professional development and training opportunities.
• Educational and professional membership dues reimbursement
• Employee Referral Bonus Program

Why CodeGreen ?

At CodeGreen, our employees are the heart of our business. If you’re ready to build your skills and develop your career, we have the resources and subject matter experts to support your journey. We provide a dynamic and forward-thinking culture that is based on honesty, integrity, and a passion for learning.

CodeGreen provides equal opportunities to all employees and applicants for current and future employment and prohibits discrimination on the basis of race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

We thank all applicants for their interest in a career at CodeGreen, however, only those selected to continue will be contacted.

No Agency phone calls please**

If you require accommodation during any stage of the recruitment process, please inform us.

Working Together, Making Things Better