RFP & Proposals Coordinator

Socket.dev; San Mateo (CA); On-site; USD 34,000 - 45,000; Full time

Job summary

IXL Learning is seeking an Administrative Assistant in its San Mateo, CA headquarters to support the RFP and proposals strategy. You will partner with sales and marketing to develop winning bids that communicate IXL’s product value and foster district partnerships.

The ideal candidate is organized, detail-oriented, proactive, and passionate about IXL’s mission. Strong written and oral communication skills and the ability to work independently and with a team are essential.

Qualifications

• BA/BS or equivalent required with 1–3 years related experience.
• Excellent written and verbal communication skills.
• Ability to prioritize tasks and work efficiently.
• Exceptionally organized and detail-oriented.
• Quick learner with initiative.
• Energetic, mature, positive, independent and team-friendly.
• Experience with Google Applications, Microsoft Office, and Adobe.
• Experience with SchoolWatch and RFPs; K-12 education experience a plus.

Responsibilities

• Request and screen bidding opportunities daily.
• Order supplies and proposals materials.
• Print, copy, ship, and track proposals and book samples.
• Complete online bid portal registrations, questionnaires, and bid submissions.
• Complete vendor registration forms and paperwork for proposals; gather information from internal teams.
• Collaborate with sales, contracts, legal, marketing, HR, finance, IT, Security, and others to assemble responses.
• Track bid and proposals, follow up with district purchasing, request evaluations, and archive proposals.
• Maintain contract lists, track renewals, update pricing as needed.
• Support ad hoc bid projects as needed.

Skills

Written & verbal communication

Prioritization

Highly organized

Initiative

Team collaboration

Google Apps

Microsoft Office

Adobe

RFPs

K-12 experience

Education

BA/BS degree

Tools

Google Applications

Microsoft Office Suite

Adobe

Job description

IXL Learning is seeking an Administrative Assistant in its San Mateo, CA headquarters to support the RFP and proposals strategy. You will partner with sales and marketing to develop winning bids that communicate IXL’s product value and foster district partnerships.

The ideal candidate is organized, detail-oriented, proactive, and passionate about IXL’s mission. Strong written and oral communication skills and the ability to work independently and with a team are essential.