RFP Proposal Analyst, AMER

United States Digital Space LLC; United States; On-site; USD 65,000 - 90,000; Full time

Job summary

United States Digital Space LLC is seeking a Proposal Analyst to join the Global Proposal Management Team. The role focuses on project setup, intake organization, and initial content development, serving as the primary contact for sales screening and triage on RFx requests to ensure project readiness.

You will streamline intake workflows, coordinate with subject matter experts, and support proposal drafting to enable Proposal Managers and senior leadership to scale high-stakes RFx responses

Qualifications

• 2+ years of experience in project operations, enablement, or sales support managing high-volume intake workflows and tight deadlines.
• Ability to analyze process friction, diagnose administrative bottlenecks, and optimize cycle times across complex projects.
• Strong interpersonal and coaching skills to collaborate across cross-functional teams and enable sales professionals on process standards.
• High systems fluency with tools like Salesforce, Seismic, and Google Workspace.
• Understanding of RFx processes and the ability to work with cross-functional teams.

Responsibilities

• Conduct thorough compliance assessments of incoming RFx requests to ensure all proposals meet necessary standards.
• Collaborate with subject matter experts to improve the quality of proposals and ensure accuracy and professionalism.
• Partner with channel teams to scale New Logo capture through partner organizations.
• Coach and guide sales representatives on process adherence, intake requirements, and compliance standards.
• Curate and maintain a central repository of completed deliverables to speed future responses.

Skills

Sales support

Workflow management

Cross-functional collaboration

CRM proficiency

RFx understanding

Tools

Salesforce

Seismic

Google Workspace

Job description

the company, the Search AI Company, enables everyone to find the answers they need in real time, using all their data, at scale — unleashing the potential of businesses and people. The the company Search AI Platform, used by more than 50% of the Fortune 500, brings together the precision of search and the intelligence of AI to enable everyone to accelerate the results that matter. By taking advantage of all structured and unstructured data — securing and protecting private information more effectively — the company’s complete, cloud-based solutions for search, security, and observability help organizations deliver on the promise of AI.

What is The Role

In this role as a Proposal Analyst, you will serve as a foundational pillar within the Global Proposal Management Team (PMT), taking ownership of project setup, intake organization, and initial content development. You will act as the primary point of contact for sales screening and triage by evaluating incoming RFx requests, assessing vendor requirements, and aligning initial strategy to ensure project readiness. Streamlining intake workflows and supporting proposal drafting allows you to establish the framework necessary for Proposal Managers and senior leadership to execute high-stakes RFx responses smoothly. Centralizing product qualification and channel alignment directly supports scaling our sales operations to meet growing business demands.

What You Will Be Doing

• Conduct thorough compliance assessments of incoming RFx requests to ensure all proposals meet necessary standards. Evaluate each request diligently to identify any compliance gaps and provide insights to align with overall project requirements.
• Collaborate with subject matter experts to improve the quality of proposals. Gather insights and feedback that enhance content clarity and persuasiveness. Ensure all proposals meet high standards for accuracy and professionalism.
• Partner with the the company channel teams to scale New Logo capture through partner organizations.
• Proactively coach, enable, and guide sales representatives on process adherence, intake requirements, and compliance standards to improve submission quality and cycle times.
• Curate and keep a central repository of completed deliverables. Collect the best responses to enhance our knowledge management. This will help quicken future response times.

What You Bring

• 2+ years of experience in project operations, enablement, or sales support managing high-volume intake workflows and tight deadlines (tech or SaaS background preferred).
• Demonstrated ability toanalyze process friction, diagnose administrative bottlenecks, and optimize cycle times across complex projects.
• Strong interpersonal and coaching skills to collaborate across cross-functional teams, align external partners, and enable sales professionals on process standards.
• High systems fluency with the ability to quickly master tools like Salesforce, Seismic, and Google Workspace.
• Understanding of RFx processes and the ability to work with cross-functional teams.