RFP | General Contractor/Project Manager - Roadside Fire Fuel Reduction Program

Ferry County Community Svc; Indiana; On-site; USD 90,000 - 120,000; Full time

Job summary

The General Contractor / Project Manager will provide overall management, coordination, and oversight of roadside fuel reduction projects on county roads funded through the Community Wildfire Defense Grant (CWDG). The contract is one year with the possibility of renewal for the grant duration.

The role focuses on program administration, oversight, and compliance under county specifications and grant rules. Responsibilities include coordinating with county departments, managing subcontractors,

Qualifications

• Experience managing vegetation management, wildfire mitigation, forestry, or similar projects.
• Demonstrated experience with federal or state grant-funded projects.
• Experience managing subcontractors and ensuring licensing, insurance, and regulatory compliance.

Responsibilities

• Manage annual roadside fire fuel reduction activities on designated county road corridors.
• Develop yearly work plans, schedules, and deliverables aligned with CWDG objectives and CWPP priorities.
• Coordinate activities with Ferry County Emergency Management, Public Works, and other stakeholders.
• Identify, procure, and oversee qualified subcontractors or agencies performing fuel reduction work.
• Ensure subcontractors maintain: licenses and certifications, insurance, SAM.gov registration and UEI for federal reimbursement.
• Monitor subcontractor performance and compliance throughout the contract year.
• Ensure compliance with 2 CFR Part 200 (Uniform Guidance) and all CWDG grant conditions.
• Maintain documentation required for federal reimbursement, including invoices, work verification, and progress reporting.
• Prepare materials necessary for annual performance review and contract renewal consideration.
• Conduct field oversight and inspections to verify work meets specifications and safety standards.
• Provide regular written progress reports to Ferry County.
• Maintain records sufficient for audit, monitoring, and grant closeout.
• Serve as the primary point of contact between Ferry County, subcontractors, and grant administrators.
• Participate in meetings, site visits, and coordination efforts related to wildfire mitigation activities.

Skills

Project management

Grants management

Subcontractor management

Regulatory compliance

Wildfire mitigation

Job description

Position Requirements

Position Title

General Contractor / Project Manager - Roadside Fire Fuel Reduction (CWDG)

Contract Type

Professional Services Contract (Grant-Funded)

One (1) Year Term, Renewable Annually (Up to Four Years Total)

Renewal subject to performance, funding availability, and County approval

Program

USDA Forest Service - Community Wildfire Defense Grant (CWDG)

Position Summary

The General Contractor / Project Manager will provide overall management, coordination, and oversight of roadside fire fuel reduction projects on county-owned roads funded through the Community Wildfire Defense Grant (CWDG). Services will be provided under a one-year contract, with the option for annual renewal for the duration of the grant period.

The contractor will ensure all work is completed in accordance with county specifications, grant requirements, and applicable federal, state, and local regulations, and will manage subcontracted agencies performing the physical fuel reduction work.

This position is intended as a professional services role focused on project administration, oversight, and compliance. Physical fuel reduction work is not required unless separately authorized by the County.

Key Responsibilities

Project Management and Oversight

• Manage annual roadside fire fuel reduction activities on designated county road corridors.
• Develop yearly work plans, schedules, and deliverables aligned with CWDG objectives and CWPP priorities.
• Coordinate activities with Ferry County Emergency Management, Public Works, and other stakeholders.

Subcontractor Procurement and Management

• Identify, procure, and oversee qualified subcontractors or agencies performing fuel reduction work.
• Ensure subcontractors maintain:
• Appropriate licenses and certifications
• Required insurance coverage
• Active SAM.gov registration and UEI for federal reimbursement
• Monitor subcontractor performance and compliance throughout the contract year.

Grant and Regulatory Compliance

• Ensure compliance with 2 CFR Part 200 (Uniform Guidance) and all CWDG grant conditions.
• Maintain documentation required for federal reimbursement, including invoices, work verification, and progress reporting.
• Prepare materials necessary for annual performance review and contract renewal consideration.

Quality Control and Reporting

• Conduct field oversight and inspections to verify work meets specifications and safety standards.
• Provide regular written progress reports to Ferry County.
• Maintain records sufficient for audit, monitoring, and grant closeout.

Coordination and Communication

• Serve as the primary point of contact between Ferry County, subcontractors, and grant administrators.
• Participate in meetings, site visits, and coordination efforts related to wildfire mitigation activities.

Required Qualifications

• Experience managing vegetation management, wildfire mitigation, forestry, or similar projects.
• Demonstrated experience with federal or state grant-funded projects.
• Experience managing subcontractors and ensuring licensing, insurance, and regulatory compliance.
• Knowledge of wildfire risk reduction practices and roadside vegetation management.

Preferred Qualifications

• Prior experience with USDA Forest Service, FEMA, or other federally funded grant programs.
• Familiarity with Washington State public works and prevailing wage requirements.
• Experience working with rural counties or local government agencies.

Compensation

Compensation will be negotiated on a one-year basis and must comply with federal grant requirements under 2 CFR Part 200. Compensation may be structured as an hourly rate, fixed annual fee, or not-to-exceed amount.

Compliance Statement

All work performed under this contract must comply with applicable federal, state, and local laws, regulations, and grant requirements. Washington State prevailing wage requirements apply to applicable field work performed by subcontractors. Davis-Bacon Act requirements apply only if specifically required by the federal funding agency.