Revenue Operations Coordinator, Full Time

Rio Hotel & Casino Las Vegas; Las Vegas (NV); On-site; USD 42,000 - 62,000; Full time

Job summary

Rio Las Vegas is seeking a dedicated Reservations Coordinator to support the Revenue Operations and Sales teams. You will manage hotel, casino, leisure and group reservations, verify availability, and drive upsells for rooms, restaurants and shows.

Strong communication, time management and customer service skills are required, along with experience with PMS/CRM systems. This on-site role demands a flexible schedule and a commitment to hospitality excellence.

Qualifications

• Proficient in Outlook, Word, Excel and PowerPoint.
• Excellent written and verbal communication and presentation skills.
• Effective time management and multi-tasking in a fast-paced environment.
• Experience with property management systems (Opera/LMS) and CRM tools.
• Ability to travel domestically and internationally as required.

Responsibilities

• Book, change, cancel and reconfirm reservations; verify room availability.
• Promote upsells for rooms, suites, restaurants and shows.
• Handle guest correspondence and transfer to departments as needed.
• Answer multi-line phone system and manage reservations queue.
• Process group/wholesale rooming lists for future groups.
• Collaborate with Revenue Operations and Sales teams to optimize blocks.
• Provide superior guest service and uphold hospitality standards.

Skills

Communication skills

Time management

Multitasking

Customer service

Interpersonal skills

Education

Bachelor’s degree in Hotel or Business Administration, Marketing, or related field

Tools

Outlook

MS Word

Excel

PowerPoint

Job description

ROLE EXPECTATIONS

• Report directly to Revenue Operations Supervisors
• Support the Casino Marketing, Revenue Management, and Hotel Operations teams in all aspects with regards to all Reservations
• Book, change, cancel, and reconfirm existing reservations for hotel, casino, leisure and group, verify room availability
• Promote and market upsells of rooms and suite types, restaurants, and shows
• Forward and deliver guest correspondence when requested; transfer to other departments when needed
• Answer all incoming calls in a timely manner
• Verify availability, confirm reservations, and perform daily tasks that assist with data and reservatio
• Collaborate with Property Management to troubleshoot and resolve issues that arise both internally and externally.
• Cultivate return business by communicating the company’s philosophy of hospitality in all customers
• Eagerly demonstrate a complete working knowledge of all Rio property room types, room amenities, restaurants, shows, and general knowledge of the hotel/casino.
• Track and follow established room block and restrictions when notified by management
• Welcoming guests and providing superior guest service using the property guest service standards
• Performing quick, efficient, accurate, and friendly service to calls coming into and through the main telephone system numbers
• Receive and deliver all messages (voice, text, etc.) for property executives and guests
• Control calls, staff, and guests during an emergency
• Ensure department business is carried out in an efficient and professional manner
• Provide the highest level of customer service to all guests
• Answer multi-line phone system to manage the reservations queue, assist calls and transfer callers to other departments, as necessary
• Process and input Group/Wholesale rooming lists sent from meeting planners and wholesale companies for future groups when needed
• Run daily traces: to see what blocks need to be checked for rooming list, money, cutoffs/extensions, any special requests and traces from the front desk regarding issues with the reservations
• Communicate effectively with Group and Leisure Sales regarding room blocks and pick up and manage cutoff
• Understand and comply with all company rules and regulations
• Cultivate return business by communicating the company’s philosophy of hospitality in all customer interactions
• Maintain confidentiality in all department affairs
• Perform all duties deemed necessary for the success of the department

Responsibilities Include, But Are Not Limited, To The Following

• Report directly to Revenue Operations Supervisors
• Support the Casino Marketing, Revenue Management, and Hotel Operations teams in all aspects with regards to all Reservations
• Book, change, cancel, and reconfirm existing reservations for hotel, casino, leisure and group, verify room availability
• Promote and market upsells of rooms and suite types, restaurants, and shows
• Forward and deliver guest correspondence when requested; transfer to other departments when needed
• Answer all incoming calls in a timely manner
• Verify availability, confirm reservations, and perform daily tasks that assist with data and reservatio
• Collaborate with Property Management to troubleshoot and resolve issues that arise both internally and externally.
• Cultivate return business by communicating the company’s philosophy of hospitality in all customers
• Eagerly demonstrate a complete working knowledge of all Rio property room types, room amenities, restaurants, shows, and general knowledge of the hotel/casino.
• Track and follow established room block and restrictions when notified by management
• Welcoming guests and providing superior guest service using the property guest service standards
• Performing quick, efficient, accurate, and friendly service to calls coming into and through the main telephone system numbers
• Receive and deliver all messages (voice, text, etc.) for property executives and guests
• Control calls, staff, and guests during an emergency
• Ensure department business is carried out in an efficient and professional manner
• Provide the highest level of customer service to all guests
• Answer multi-line phone system to manage the reservations queue, assist calls and transfer callers to other departments, as necessary
• Process and input Group/Wholesale rooming lists sent from meeting planners and wholesale companies for future groups when needed
• Run daily traces: to see what blocks need to be checked for rooming list, money, cutoffs/extensions, any special requests and traces from the front desk regarding issues with the reservations
• Communicate effective with Group and Leisure Sales regarding room blocks and pick up and manage cutoff
• Understand and comply with all company rules and regulations
• Cultivate return business by communicating the company’s philosophy of hospitality in all customer interactions
• Maintain confidentiality in all department affairs
• Perform all duties deemed necessary for the success of the department

Supervisory Responsibilities

• The Revenue Operations coordinator does not have any direct reports

Requirements

• Proficiency in software including Outlook, MS Word, Excel, and PowerPoint as well as office equipment. (i.e. telephone, copier, projector, etc.)
• Excellent oral, written, communication and presentation skills
• Effective time management skills and ability to multi-task in a fast-paced environment
• Experience with property management systems (e.g., Opera, LMS), CRM tools
• Excellent customer service and interpersonal skills
• Ability to travel both domestically and internationally, as required
• Extraordinary attention to detail, while working under tight deadlines
• Ability to resolve problems to the satisfaction of both the guest and the company
• Ability to uphold and demonstrate the highest level of integrity in all situations and recognize. standards required by a regulated business.
• Cross-cultural experience preferred.
• Must be willing and able to work a flexible schedule to include nights and weekends.
• Work in a fast-paced, busy, and somewhat stressful environment.
• Bachelor’s degree in Hotel or Business Administration, Marketing, or a related field and/or equivalent combination of education and experience preferred.
• 1-2 years of experience in Hotel Sales, Contact Center, or Third-Party Distribution.

CERTIFICATIONS, LICENSES, REGISTRATIONS

• Must be able to qualify for licenses and permits required by federal, state and local regulations.

Physical Requirements

• Must be able to work under time constraints and within established deadlines.
• Must regularly lift and/move up to 10 pounds, and must have the ability to push, pull, reach, bend, twist, kneel and balance when performing job duties in varying work areas such as confined spaces.

WORKING CONDITIONS

• Work is performed indoors in a climate-controlled environment and exposed to various environmental factors such as but not limited to noise, dust and smoke.

Rio Las Vegas is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, and local laws. This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. Rio Las Vegas makes hiring decisions based solely on qualifications, merit, and business needs at the time.