Reunion Class Manager Alumni Relations

Harvard Business School; Boston (MA); Hybrid; USD 80,000 - 120,000; Full time

Benefits offered by this job

Generous benefits package

Tuition assistance and reimbursement

Commuter benefits

Job summary

Harvard Business School in Boston is seeking a Reunion Class Manager to oversee planning and execution of high-level reunion classes within the Alumni Relations Reunions team. You will lead coordination with alumni volunteers, oversee class-related receptions and events, and collaborate with Development to support fundraising initiatives.

A strong background in event planning and volunteer management is essential.

Qualifications

• 5+ years of directly related and specific experience in event planning and volunteer management is required.
• Education beyond high school may count toward experience.
• Microsoft Office (Word, Excel, PowerPoint, and Outlook) experience is a must.

Responsibilities

• Independently manage and execute an individual portfolio of high level, complex Reunion classes.
• Engage with reunion volunteer leaders and committee members to plan and create a meaningful and holistic reunion experience.
• Provide expertise in coordinating and executing events through the planning, oversight and execution of class related receptions, dinners and events during on-campus reunions.
• Recruit and maintain close relations with alumni volunteers to coordinate reunion activities, alumni engagement programs and other related events.
• Collaborate closely with Reunion & Leadership Giving Officers in Development to support fundraising efforts.
• Manage and implement a portfolio of special projects and strategic initiatives as assigned.
• Establish strong working relationship with alumni, volunteers, colleagues, vendors, leaders, and other constituents; act as liaison between reunion classes and HBS.
• Engage in operational duties associated with class management including class related budgeting and fee setting.
• On-site reunion management, as needed (estimated 80-100 hours/week 2-3 times a year).
• Build trust and collaboration by being present on-site and engaging directly with colleagues and various constituents.
• Other duties as assigned

Skills

Event planning

Volunteer management

Budgeting

Microsoft Office

Education

High School Diploma

Tools

Event management software

Database reporting tools

Job description

Job Description

Job Summary

Reporting to the Associate Director of Reunions, the Reunion Class Manager will be part of the Alumni Relations (AR) Reunions team responsible for ensuring the exceptional execution of Reunions for Harvard Business School. Through a commitment to lifelong learning and engagement, the AR team is at the hub of cultivating and stewarding the alumni community in their affinity and connection to HBS. HBS Reunions are fundamental to this effort. Each year, over 6,200 alumni and their guests come back to campus for 3-4 days to re-engage with section mates, classmates, faculty and the School.

Job-Specific Responsibilities

• Independently manage and execute an individual portfolio of high level, complex Reunion classes
• Engage with reunion volunteer leaders and committee members to plan and create a meaningful and holistic reunion experience that includes class and section programs and activities
• Provide expertise in coordinating and executing events through the planning, oversight and execution of class related receptions, dinners and events during on-campus reunions
• Recruit and maintain close relations with alumni volunteers to coordinate reunion activities, alumni engagement programs and other related events
• Collaborate closely with Reunion & Leadership Giving Officers in Development to support fundraising efforts
• Manage and implement a portfolio of special projects and strategic initiatives as assigned
• Establish strong working relationship with alumni, volunteers, colleagues, vendors, leaders, and other constituents; act as liaison between reunion classes and HBS
• Engage in operational duties associated with class management including class related budgeting and fee setting
• On-site reunion management, as needed (estimated 80-100 hours/week 2-3 times a year)
• Build trust and collaboration by being present on-site and engaging directly with colleagues and various constituents
• Other duties as assigned

Qualifications

Basic Qualifications

• High School Diploma, GED, or equivalent is required.
• 5+ years of directly related and specific experience in event planning and volunteer management is required.
• Education beyond high school may count toward experience.
• Microsoft Office (Word, Excel, PowerPoint, and Outlook) experience is a must

Additional Qualifications and Skills

• Advanced organizational skills and the ability to meet deadlines and adhere to strict schedules on multiple projects for individual assignments as well as those of the team.
• Able to relate to high-powered alumni constituency with poise and self-confidence. Strong professional, interpersonal, team and leadership skills; tactfulness and flexibility in working with diverse population groups.
• Sound judgment based on the ability to analyze problems and develop practical and effective solutions to a variety of problems.
• Detail-oriented and efficient. Must be motivated to learn and flexible to change. Demonstrated creative and strategic-thinking qualities a plus.
• Ability to work independently, get projects done by enlisting the cooperation of others, and manage details. Proven ability to supervise and motivate others and to work effectively with a team.
• Experience in event management applications and database reporting tools.
• Must be able and willing to work long hours, and available for evening and weekend work, related to the execution of events.
• Experience in an academic or non-profit environment preferred.

Additional Information

• Standard Hours/Schedule: 40 hours per week, overtime eligible position.
• Visa Sponsorship Information: Harvard University is unable to provide visa sponsorship for this position
• Pre-Employment Screening: Identity
• Other Information: * This is a hybrid position which we consider to be a combination of remote and onsite work at our Boston, MA based campus. HBS expects all staff to be onsite a minimum of 3 days per week and departments provide onsite coverage Monday - Friday. Specific hours and days onsite will be determined by business needs and are subject to change with appropriate advanced notice. * We may conduct candidate interviews virtually (phone and/or via Zoom) and/or in-person for this role. * A cover letter is required to be considered for this opportunity.

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Work Format Details

This position has been determined by school or unit leaders that some of the duties and responsibilities can be effectively performed at a non-Harvard location. The work schedule and location will be set by the department at its discretion and based upon operational needs. When not working at a Harvard or Harvard-designated location, employees in hybrid positions must work in a Harvard registered state in compliance with the University’s Policy on Employment Outside of Massachusetts. Additional details will be discussed during the interview process. Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.

Salary Grade and Ranges

This position is salary grade level 056. Please visit Harvard's Salary Ranges to view the corresponding salary range and related information.

Benefits

Harvard offers a comprehensive benefits package that is designed to support a healthy work-life balance and your physical, mental and financial wellbeing. Because here, you are what matters. Our benefits include, but are not limited to:

• Generous paid time off including parental leave
• Medical, dental, and vision health insurance coverage starting on day one
• Retirement plans with university contributions
• Wellbeing and mental health resources
• Support for families and caregivers
• Professional development opportunities including tuition assistance and reimbursement
• Commuter benefits, discounts and campus perks

Learn more about these and additional benefits on our Benefits & Wellbeing Page.

EEO/Non-Discrimination Commitment Statement

Harvard University is committed to equal opportunity and non-discrimination. We seek talent from all parts of society and the world, and we strive to ensure everyone at Harvard thrives. Our differences help our community advance Harvard's academic purposes.

Harvard has an equal employment opportunity policy that outlines our commitment to prohibiting discrimination on the basis of race, ethnicity, color, national origin, sex, sexual orientation, gender identity, veteran status, religion, disability, or any other characteristic protected by law or identified in the university's non-discrimination policy. Harvard's equal employment opportunity policy and non-discrimination policy help all community members participate fully in work and campus life free from harassment and discrimination.