Retirement Plan Operations Specialist

Smart IMS Inc.; United States; Remote; USD 42,000 - 64,000; Full time

Job summary

Smart IMS Inc. is seeking an experienced Retirement Services Processor for a full-time remote assignment, focusing on complex corrections within employer-sponsored retirement plans.

The role requires accuracy, initiative, and the ability to manage high volumes in a home-based environment. You will review, research, and process routine retirement transactions—enrollments, contributions, distributions, and corrections—while ensuring timely processing in compliance with regulatory standards.

Qualifications

• 2–3 years of retirement services experience within the last 12 months.
• Experience with employer-funded plans (401(k), 403(b), 457).
• Proficient in Excel and SSNC/Smartdesk Track.
• Ability to handle confidential information with discretion.

Responsibilities

• Review, research, and process routine retirement plan transactions.
• Process enrollments, contributions, distributions, and corrections accurately.
• Monitor work queues to ensure timely completion.
• Maintain confidentiality of participant and plan sponsor data.
• Provide routine technical retirement plan information to stakeholders.
• Escalate issues to senior team members as appropriate.
• Support process improvements and enterprise initiatives.
• Ensure compliance with regulations and company policies.

Skills

Attention to detail

Confidential information handling

Time management

Communication skills

Education

High School Diploma or GED

Tools

Excel (incl. macros)

SSNC/Smartdesk Track

Job description

We are currently seeking experienced professionals for a Retirement Services Processor role focused on complex corrections within employer-sponsored retirement plans. This is a full-time, 40-hour-per-week remote assignment supporting high-volume retirement plan administration functions.

Role Overview

This position is responsible for performing and delivering highly routine retirement plan administration work in accordance with established procedures and guidelines. The selected candidate will review, research, and process retirement transactions while ensuring accuracy, timeliness, and compliance with regulatory standards.

Experience Requirements

• Minimum 2–3 years of recent retirement services experience (within the last 12 months; ideally 2–4 years total experience).
• Direct experience with employer-funded plans such as 401(k), 403(b), and 457 plans is required.
• Strong background in processing transactions including enrollments, contributions, distributions, and money movement (in/out).
• Experience handling corrections and complex transaction processing is highly valued.
• Prior experience with major retirement service providers such as Voya, AIG, Empower, TIAA-CREF, or Fidelity is strongly preferred.
• Annuities experience is a plus; however, employer-funded plan processing is the primary focus.
• Experience with Excel (including spreadsheets and macros) and systems such as SSNC/Smartdesk Track is beneficial.

Work Environment & Equipment Requirements

• Dedicated, private home workspace suitable for handling sensitive financial information.
• Must have company-approved equipment setup (laptop, two monitors, keyboard, and mouse).
• Camera must remain on during all meetings.
• Privacy and confidentiality are critical; candidates without an appropriate workspace will not be considered.

Training & Attendance Expectations

• Attendance during the mandatory four-week training period is required; no planned time off is permitted during training except for emergencies.
• The first 60–90 days are critical for success. Planned time off during this period should be avoided.
• Absenteeism during training will not be tolerated.
• Unauthorized software installations or use of non-company equipment is strictly prohibited.

Core Responsibilities

• Review, research, and process routine retirement plan transactions in alignment with established procedures.
• Process enrollments, contributions, distributions, and corrections accurately and within departmental production standards.
• Monitor and manage incoming work queues to ensure timely completion.
• Maintain strict confidentiality of participant and plan sponsor data.
• Provide routine technical retirement plan information to internal and external stakeholders.
• Escalate issues to senior team members or management as appropriate.
• Support departmental and enterprise initiatives and contribute to continuous process improvement.
• Ensure compliance with all state and federal regulations and company policies.

Qualifications

• High School Diploma or GED required (minimum).
• Strong attention to detail and ability to perform repetitive tasks with speed and accuracy.
• Ability to thrive in a fast-paced, high-volume environment.
• Strong organizational, interpersonal, and relationship management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Demonstrated ability to exercise sound judgment when handling confidential information.

All your information will be kept confidential according to EEO guidelines.