Retail Tenant Improvement Project Coordinator — Upland, CA

The Lewis Group of Companies; Upland (CA); On-site; USD 44,000 - 52,000; Full time

Benefits offered by this job

Cellphone allowance

401k with company match

Annual bonus

Health benefits

Paid vacation

Holidays

Job summary

The Lewis Group of Companies in Upland, CA seeks a Project Coordinator to support retail tenant improvement projects across its commercial real estate portfolio. Based at the Upland corporate office, you will collaborate with Project Managers, Leasing Managers, and tenants to move projects from leasing and design through permitting, construction, turnover and closeout.

Ideal candidates bring 2–4+ years of administrative experience, strong organizational skills, and the ability to read

Qualifications

• 2–4+ years of administrative experience preferred in retail or commercial property management.
• Strong organizational skills to manage multiple projects and deadlines.
• Ability to read construction drawings (architectural, civil, mechanical, electrical, plumbing).
• Proficiency in Microsoft Outlook, Word, Excel, and PowerPoint.
• Familiarity with company systems and software applications.

Responsibilities

• Support tenant improvement projects through leasing, design, permitting, construction, turnover, and closeout.
• Assist onboarding activities and project requirements for new tenants.
• Coordinate tenant documents, reports, lease exhibits, space layouts, and LODs.
• Help tenants with plan prep and city permitting processes.
• Review tenant and landlord scopes of work in drawings.
• Track construction activity and respond to RFIs.
• Coordinate with City Building and Planning, utilities, contractors, and partners.
• Assist with tenant/contractor liability insurance documentation.
• Support turnover of tenant premises and reimbursements/payments.
• Provide admin and operational support to Commercial Property Management and Leasing leadership.
• Coordinate retail signage from submittal to final approval and vendor coordination.

Skills

Administrative experience

Multitasking

Reading construction documents

Microsoft Office

Communication

Tools

Outlook

Word

Excel

PowerPoint

Bottomline

JDE

MRI

Job description

The Lewis Group of Companies in Upland, CA seeks a Project Coordinator to support retail tenant improvement projects across its commercial real estate portfolio. Based at the Upland corporate office, you will collaborate with Project Managers, Leasing Managers, and tenants to move projects from leasing and design through permitting, construction, turnover and closeout.

Ideal candidates bring 2–4+ years of administrative experience, strong organizational skills, and the ability to read