Resources & Office Mgr (Job)

School To Success Life Purpose Academy, Inc.; Los Angeles, Northern (CA, KY); Hybride; USD 60 000 - 85 000; Plein temps

Avantages offerts par ce poste

Flexible schedule

Remote work options

Professional development opportunities

Meaningful mission-driven work

Collaborative team

Résumé du poste

School To Success Life Purpose Academy, Inc. seeks a detail-oriented Resources and Office Manager to organize materials, records, and office operations, ensuring resources are accurate and readily accessible so the team can focus on students and families.

You will coordinate scheduling, onboarding of staff and volunteers, maintain partner records, support reporting and compliance, and handle communications with students, parents, and partners in a timely, professional manner.

Qualifications

• High school diploma or equivalent; associate/bachelor's in business/admin preferred.
• 2+ years in office management, administration, or resource coordination.
• Strong organization and ability to manage multiple priorities and deadlines.
• Proficiency with Google Workspace, Microsoft Office, and CRM or database systems.
• Excellent written and verbal communication; attention to detail in records.

Responsabilités

• Resource Management: Organize, maintain, and distribute program resources and materials.
• Scheduling & Office Coordination: Coordinate calendars, meetings, onboarding, and partner liaison.
• Reporting & Compliance: Prepare reports on resource usage and program activity; support HIPAA/compliance.
• Communications & Correspondence: Draft and respond to emails and announcements to students, parents, and partners.

Connaissances

Resource coordination

Organizational skills

Communication

Independent worker

Formation

High school diploma or equivalent

Associate or bachelor's degree in business/administration (preferred)

Outils

Google Workspace

Microsoft Office

CRM systems

Description du poste

Join our mission to help students and families discover their life purpose and plan for success after high school and later in life. We meet students where they are!

Position Summary

The Resources and Office Manager oversees the organization, distribution, and administration of program resources and office operations for School To Success. This role ensures that training materials, student and partner records, forms, and documents are accurately maintained and readily available. The Manager coordinates scheduling, supports staff and volunteers, liaises with partners and vendors, and helps keep day-to-day operations running smoothly so the team can focus on serving students and families.

Key Responsibilities

Resource Management

Organize, maintain, and distribute program resources including training materials, guides, eBooks, and toolkits for students, families, and partners.

Oversee the collection and completion of intake forms, agreements, MOUs, and outcome documents. Track submission status and follow up on missing items.

Scheduling & Office Coordination

Coordinate calendars, meetings, workshops, and appointments. Manage office communications and ensure day-to-day administrative operations run smoothly.

Support onboarding of staff, contractors, and volunteers. Help coordinate assignments, track hours, and maintain contact directories.

Liaise with nonprofit organizations, churches, schools, and vendors. Maintain partnership records and support collaboration agreements.

Reporting & Compliance

Prepare regular reports on resource usage, program outcomes, and office activity. Support compliance with HIPAA, 42 CFR Part 2, and organizational policies.

Communications & Correspondence

Draft and send emails, newsletters, and announcements. Respond to inquiries from students, parents, and partners in a timely, professional manner.

Qualifications

• High school diploma or equivalent required; associate or bachelor's degree in business administration, office management, or related field preferred.
• 2+ years of experience in office management, administration, or resource coordination.
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Proficiency with Google Workspace, Microsoft Office, and CRM or database systems.
• Excellent written and verbal communication skills.
• Attention to detail and accuracy in record-keeping and document management.
• Ability to work independently and collaboratively in a mission-driven environment.
• Familiarity with nonprofit or education organizations is a plus.
• Bilingual (English/Spanish) is a plus but not required.

What We Offer

• Meaningful mission-driven work helping students and families plan their future.
• Flexible schedule with remote work options.
• Training on the School To Success Life Purpose Career Guidance system.
• Professional development and growth opportunities.
• Supportive, collaborative team environment.
• Opportunity to make a real impact in underserved communities.