Resource Manager

Weber Shandwick; New York (NY); Hybrid; USD 88,000 - 118,000; Full time

Job summary

Weber Shandwick is seeking a freelance Resource Manager to support our US team. You will work with project managers, finance, account teams and the RM group to gather staffing projections, enter data into a centralized RM tool, and analyze forward-looking and historical data.

The role requires 4–5 years in resource or project management, strong Excel skills, and superb organization. Location flexibility includes Boston, NY, DC, Chicago; in-office attendance may be required.

Qualifications

• 4–5 years of resource management or related field experience.
• Experience managing a project end-to-end.
• Excellent organizational skills and attention to detail.

Responsibilities

• Assist with talent requests and discuss solutions to optimize utilization.
• Build relationships with talent, account teams, and project managers.
• Match talent with needs considering requests and staff plans.
• Enter allocation data into the Resource Management Tool and analyze data.
• Prepare for weekly resourcing meetings and produce action-oriented recaps.
• Collaborate with offices to identify opportunities and balance business needs.
• Support hiring and recruitment needs with senior team members.

Skills

Resource management

Project management

Organization

Communication

Tools

Microsoft Office

Excel

Job description

New York, New York, United States of America

We are seeking a freelance Resource Manager to support our Weber Shandwick US team. They will report in through the RM capability and partner with our NA Agency Operations team to utilize the established RM tools and processes to effectively and efficiently identify resourcing solutions and needs across various business units.

You will work closely with project managers, finance, account teams and office/practice leads, as well as other members of the RM team, to gather forward-looking staffing projections for the office, enter the data (or work with PMs to ensure that it is entered) into a centralized tool, and analyze forward-looking and backward-looking data.

Ideally, you’re a juggler, a problem solver, and a quick thinker with a level head and excellent people skills. This important role keeps you on your toes with varying day-to-day work that is both fun and challenging.

What you’ll be doing

• Assist with talent requests, recommending possible solutions and helping to facilitate conversations that will lead to strong utilization and the offset of unnecessary hires
• Proactively build positive relationships with all levels of talent, account teams & project managers – act as a widely-known, helpful resource and problem solver
• Strategically help match talent with needs, taking into account: requests/staff plans provided by account teams and project managers
• Support the ongoing collection of forward-looking data requiring talent allocations at a project/account and individual level and enter the data into Resource Management Tool
• Demonstrate an ability to provide intel and answer questions about what people are working on and where/why they have time, ensure that the perceived workload of the group aligns with the data being reported
• Identify and flag discrepancies, demonstrate an understanding of how to efficiently address them and remove hurdles
• Prepare for and meaningfully contribute to weekly resourcing meetings/discussions, identifying resourcing issues, and sending action-oriented recaps that keep people on task
• Facilitate discussions as a result of staffing decisions as needed to keep things moving to resolution
• Partner with colleagues across other offices to ensure we’re identifying great opportunities for our talent and identifying solutions that service and balance the needs of both the business and the individual
• Support senior team members and cross-function partners around hiring and recruitment needs

Basic Qualifications

• 4-5 years of experience in resource management, project management, or related field (preferably in an agency setting)
• Proficient in Microsoft Office, especially Excel
• Ability to manage a project from beginning to end
• Highly organized and able to manage multiple projects and adapt to shifting priorities with a strong attention to detail
• Utilize company tools to enter allocation data, track staffing trends and summarize results
• A proven upbeat, enthusiastic and self-starter attitude with the ability to inspire and motivate a variety of team members
• Possess strong sense of curiosity, solution-oriented mentality, and critical thinking skills as they will be central to general approach to day-to-day needs
• Location: open to Boston, NY, DC, Chicago

$75

Omnicom’s policy requires employees to work in the office for a minimum of three days a week, unless additional in-office days are directed by their agency or manager. Our objective is to increase this requirement over time, and many of our agencies as well as Omnicom’s corporate group already require five days of in-office attendance.

Omnicom is committed to hiring and developing exceptional talent. We agree that talent is uniquely distributed, and we’re focused on developing inclusive teams that can bring the best solutions to everything we do. We strongly believe that celebrating what makes us different makes us better together. Join us—we look forward to getting to know you. We will process your personal data in accordance with our Recruitment Privacy Notice.

It is the policy of Omnicom and any of its affiliates to provide equal employment opportunities to all employees and applicants for employment without regard to race, religion, color, ethnic origin, gender, gender identity, age, marital status, veteran status, sexual orientation, disability, or any other basis prohibited by applicable federal, state, or local law. EOE/AA/M/D/V/F.