Residential Services Coordinator - 3rd Shift | Hope

Hope; Springfield (IL); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Relocation Assistance

Sign-On Bonus

Health Insurance

Vision Insurance

Flexible Spending Account (Health and/

Health Savings Account

Life Insurance

401(k) Retirement Plan, Profit Share,

Paid Time Off and Holidays

Tuition Reimbursement Assistance

Competitive Pay

Job summary

Hope is a clinical, educational, and therapeutic provider in Illinois seeking an administrative support role. You will coordinate scheduling, overtime, medical appointments, payroll checks, and staff communications under the Director of Residential Services.

The role requires organization, attention to detail, and adherence to state regulations. The position offers full-time hours with a night schedule, a comprehensive benefits package, and opportunities for professional development within a

Qualifications

• 60 college credit hours or equivalent years of experience.
• Extension knowledge of Microsoft Office, Access and Excel.
• Ability to organize and prioritize activities.
• Ability to multi-task and work under pressure.
• Valid Illinois driver’s license and DCFS licensed driver.
• Successful background clearance, physical and drug/alcohol screening.

Responsibilities

• Set shifts and fill overtime vacancies according to guidelines.
• Post and award overtime and assign staff for medical appointments.
• Check payroll punches twice within each week and send training notices.
• Maintain work schedules and monitor tardiness/absenteeism.
• Input daily updates of employee status in ADP.
• Notify managers of tardiness and absenteeism per policies.

Skills

Organize and prioritize

Multi-task

Ability to work under stressful Circum

Education

60 college credit hours or equivalent

Tools

Microsoft Office

Access

Excel

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Reg Full Time Clerical Springfield, IL, US

Pay: Starting at $18.00 per hour

Schedule: 10:00pm - 6:30am, every other weekend

Hope is a clinical, educational, and therapeutic provider for individuals with intellectual and developmental disabilities, including Autism Spectrum Disorder. We exist to help children and their families reach their maximum potential by providing state-of-the-art applied behavioral analysis therapies and access to recreation, vocational training, and individualized education programming. Our mission is to provide the best services in the most inclusive environments to encourage persons to fulfill their individual potential through evidence-based treatment, advocacy, and community education. Since 1957, the Hope Learning Academy has led the development of new methods to educate, treat, and care for children with Autism Spectrum Disorders and other intellectual and developmental disabilities.

WHAT YOU WILL DO

Under supervision of the Director of Residential Services provides administrative supports in coordinating essential functions of residential. Responsibilities include but are not limited to setting shifts and filling overtime vacancies: Posting and awarding overtime according to guidelines established by management and AFSCME Local 2481; Assigning staff for medical appointments. Checking payroll punches twice within each week; Sending out training notices for recertification training; Maintaining work schedules; Monitoring tardiness and absenteeism and sending reports to home administrators.

• Ensures adequate staffing levels in accordance with established parameters, appropriately implements overtime and floating procedures notifying the appropriate administrative staff of any issues/concerns.
• Weekly postings and awarding of overtime. Processes weekly overtime and notifies employees of overtime awarded.
• Reviews medical calendar and assign staff to accompany youth on medical trips.
• Inputs daily updates of employee status in ADP.
• Contacts employees and sends out notices of scheduled re-certification training before expiration date.
• Verifies staff detailed schedule against actual working hours twice weekly, reviewing for missing punches.
• Notifies managers of tardiness and absenteeism of employees in accordance with policies and procedures.
• Maintains listing of employees’ phone numbers on the call list and input updates of employee phone numbers, as they become available.
• Assumes responsibility as a mandated reporter concerning incidents of purported abuse/neglect of students as outlined in the agency’s policies and procedures.
• Assumes responsibility for assuring compliance of youth rights and program delivery as defined in the Illinois Department of Mental Health Code and the Confidentiality Act, as well as the Childcare Act of the Illinois Department of Children and Family Services.
• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

WHAT YOU WILL BRING

• 60 college credit hours or equivalent years of experience
• Extension knowledge of Microsoft Office, Access and Excel
• Ability to organize and prioritize.
• Ability to multi-task
• Ability to respond sensitively to people under stressful circumstances.
• A valid Illinois Driver’s license and qualify as a DCFS licensed driver.
• Successful background clearance, physical and drug/alcohol screening

WHAT WE OFFER

• Competitive Pay
• Relocation Assistance
• Sign-On Bonus!
• Health Insuranc e
• Vision Insurance
• Flexible Spending Account (Health and Dependent)
• Health Savings Account
• Life Insurance
• 401(k) Retirement Plan, Profit Share, and Match
• Paid Time Off and Holidays
• Employee & Dependent Tuition Reimbursement Assistance