Residential Leasing Administrator

HUBB NYC; New York (NY); On-site; USD 75,000 - 85,000; Full time

Job summary

HUBBNYC is seeking a Residential Leasing Administrator to manage the full unit cycle for a portfolio of residential properties in New York City. You will coordinate applications, leases, renewals, and documentation with Rental Partners, Property Management, and Accounting to ensure timely lease execution and occupancy.

The role requires 5+ years in residential lease administration, strong Yardi experience, and proficiency with Microsoft Office.

Qualifications

• 5+ years of residential lease administration or leasing experience.
• Experience with Yardi required; familiarity with Yardi CRM preferred.
• Familiarity with Rent Stabilization, Affordable Housing, and tax benefit programs preferred.
• Proficiency in Microsoft Office, particularly Excel, Word, and Outlook, with strong data-entry and document-management skills.

Responsibilities

• Manage the portfolio’s re-rental process: sharing availability with rental partners, tracking leasing activity and performance, monitoring pricing and concessions, and maintaining current notices, availability, approved pricing, and leasing information in internal systems.
• Review applications, prepare new leases, facilitate execution, and schedule resident move-ins.
• Administer renewals from preparation through execution and delivery, tracking follow-up, lease expirations, and required notice deadlines.
• Negotiate renewals, lease breaks, early terminations, roommate changes, and other lease events consistent with company procedures and property objectives.
• Verify that leases, renewals, riders, and supporting documents are complete, reflect approved terms, and include required signatures; file them in Yardi.
• Coordinate lease-related checks and payment documentation with Accounting.
• Respond to routine lease and renewal inquiries.
• Maintain reports on leasing activity, occupancy, expirations, renewal status, and outstanding documents; flag discrepancies and upcoming deadlines.
• Prepare lease amendments and renewal revisions using approved templates and management-authorized terms; obtain required approvals before issuance.
• Track renters’ insurance documents and follow up on missing or expired coverage under lease requirements and company procedures.
• Coordinate move-in and move-out inspections with Property Management, communicate scheduling and documentation requirements, and update resident and unit records.
• Responsibilities may expand in the future to include showing and directly leasing select residential units within the portfolio as part of in-house leasing operations.

Skills

Attention to detail

Organizational skills

Communication

Data entry

Team collaboration

Tools

Yardi CRM

Excel

Outlook

Job description

HUBBNYC is a fully integrated owner/operator of retail, multi-family, and mixed-use buildings in Manhattan. We blend institutional experience with entrepreneurial spirit. The team includes highly skilled real estate professionals across acquisitions, asset management, property management, operations, and construction. Since our founding in 2011, HUBBNYC has acquired more than 80 properties in NYC. We continue to grow aggressively. We are looking for a professional who shares our values and can contribute to our continued growth.

Position Summary

As a member of HUBBNYC’s Leasing Team, the Residential Leasing Administrator oversees the full unit cycle for a portfolio of residential units, including renewals and re-rentals. This detail-oriented role coordinates applications, leases, and resident documentation; maintains accurate leasing records in Yardi; and tracks daily outcomes against market benchmarks and property goals. The Administrator works with Rental Partners, Property Management, and Accounting to support timely lease execution, resident service, and move-ins and move-outs.

Duties & Responsibilities

• Manage the portfolio’s re-rental process: sharing availability with rental partners, tracking leasing activity and performance, monitoring pricing and concessions, and maintaining current notices, availability, approved pricing, and leasing information in internal systems.
• Review applications, prepare new leases, facilitate execution, and schedule resident move-ins.
• Administer renewals from preparation through execution and delivery, tracking follow-up, lease expirations, and required notice deadlines.
• Negotiate renewals, lease breaks, early terminations, roommate changes, and other lease events consistent with company procedures and property objectives.
• Verify that leases, renewals, riders, and supporting documents are complete, reflect approved terms, and include required signatures; file them in Yardi.
• Coordinate lease-related checks and payment documentation with Accounting.
• Respond to routine lease and renewal inquiries.
• Maintain reports on leasing activity, occupancy, expirations, renewal status, and outstanding documents; flag discrepancies and upcoming deadlines.
• Prepare lease amendments and renewal revisions using approved templates and management-authorized terms; obtain required approvals before issuance.
• Track renters’ insurance documents and follow up on missing or expired coverage under lease requirements and company procedures.
• Coordinate move-in and move-out inspections with Property Management, communicate scheduling and documentation requirements, and update resident and unit records. Work with rental partners and Property Management to identify readiness issues and track outstanding work to completion before occupancy.
• Responsibilities may expand in the future to include showing and directly leasing select residential units within the portfolio as part of in-house leasing operations.

Qualifications

• 5+ years of residential lease administration or leasing experience
• Experience with Yardi required; familiarity with Yardi CRM preferred.
• Familiarity with Rent Stabilization, Affordable Housing, and tax benefit programs preferred.
• Proficiency in Microsoft Office, particularly Excel, Word, and Outlook, with strong data-entry and document-management skills.
• Strong attention to detail and organizational skills, with the ability to track multiple leases, manage competing deadlines, and maintain accurate records.
• Clear written and verbal communication, a resident-service mindset, and a strong aptitude for collaborating with multiple stakeholders, including our Rental Partners, Property Management, Asset Management, and Accounting, while handling confidential information discreetly.
• Familiarity with residential lease documents, renewal procedures, applicable fair housing requirements, and New York City leasing practices; ability to follow approved procedures and elevate compliance questions.

Compensation

Recommended annual base salary range: $75,000 - $85,000, depending on relevant experience and qualifications.