Resident Welcome Concierge & Access Coordinator

Associa; Boca Raton (FL); On-site; USD 30,000 - 38,000; Full time

Job summary

Associa in Boca Raton is seeking a Welcome Ambassador to greet visitors, manage access to units, and support residents with a high level of service. You will coordinate deliveries, monitor cameras, and help maintain a safe, professional environment.

Requirements include a high school diploma and strong English communication; hospitality experience is preferred. The role is full-time and located at the property, with a team-oriented atmosphere.

Qualifications

• Customer service experience and communication skills.
• Ability to maintain confidentiality and provide clear directions.
• Fluency in English and professional demeanor.

Responsibilities

• Greet visitors and verify guided access to units.
• Coordinate deliveries and monitor security cameras.
• Maintain a secure environment and monitor guest access to floors.
• Answer phones, speak clearly, and assist residents' needs.
• Collaborate with staff to ensure resident comfort and safety.
• Follow safety procedures and handle emergencies when needed.

Skills

Customer service

English fluency

Attention to detail

Education

High school diploma

Hospitality training

Job description

With more than 225 branch offices across North America, Associa is building the future of community for nearly five million residents worldwide. Our 11,000+ team members lead the industry with unrivaled education, expertise, and trailblazing innovation. For more than 43 years, Associa has brought positive impact and meaningful value to communities. To learn more, visit www.associaonline.com.

Job Description

The Welcome Ambassador Agent should be impeccably mannered & discreet. Greet visitors to property, verify and supply guided access to units, be the gatekeeper of the residences.

The Front Desk staff will have experience working in customer service with the ability to interact positively with individuals and take initiative in providing a high level of resident service and support. Welcome Ambassador Associate will also be responsible for revering the building premises and package handling for residents.

• Greeting vendors, residents and their guests.
• Coordinating all deliveries of packages, flowers, restaurant food.
• Duties include controlling and monitoring security cameras.
• Monitoring of building's exterior doors, and maintaining a secure environment for our residents.
• Monitoring and Controlling guest/vendor access to residential floors.
• Collaborating with other building staff personnel, and ensure residents, and their guests needs are met.
• Review daily front desk procedures and facilitate communication between unit owner, maintenance team and property management.
• Ensure all areas are maintained in a professional and clean manner during shift.
• Follow all safety and security policies, programs and procedures.
• Be able to handle crisis situations in the event of emergency and/or fire.
• Be able to answer the telephone and speak clearly and professionally.
• Other duties as assigned by management.
  
  
  

Requirements

Essential:

• High school graduate or equivalent vocational training certificate.
• Compute basic arithmetic.
• Fluency in English both verbally and non‑verbally.
• Provide legible communication and directions.
• Ability to:
• Perform job functions with attention to detail, speed and accuracy.
• Prioritize and organize.
• Be a clear thinker, remaining calm and resolving problems using good judgment.
• Follow directions thoroughly.
• Understand guest/member's service needs.
• Work cohesively with co‑workers as part of a team.
• Work with minimal supervision.
• Maintain confidentiality of guest/member information and pertinent resort data.
• Ability to input and access information in the property management system/computers/point of sales system.
  
  
  

Desirable:

• Some college or training in Hospitality Industry.
• Previous experience as Front Desk Agent.
  
  
  

Job Type: Full-time

Experience:

• Customer Service: 2 years (Preferred)
• Spa: 2 years (Preferred)
  
  
  

Education:

• High school (Required)
  
  
  

Language:

• English (Required)
• Spanish, Russian, Portuguese preferred
  
  
  

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.