Resident Occupancy Specialist

The Community Builders, Inc.; Philadelphia (Philadelphia County); On-site; USD 28,000 - 29,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

12 Paid Holidays & tenure-based PTO

Employer contributions to Health SAV-

Company paid Life & Disability

403(b) retirement plan with company  

Tax-advantage accounts: commuter/park,

Hospital & Critical Illness Insurance

Confidential, 24/7 Employee Assistance

Job summary

The Community Builders, Inc. is seeking a Resident Specialist to provide exceptional customer service to residents, guests, and team members at the property site. You will show and lease apartments, assist in the moving process, and support in administrative tasks for the Community/Services Maintenance Manager.

Prior experience in Section 8 housing and LIHTC is preferred. This role requires five days per week in the office and a commitment to maintaining regulatory compliance and a positive

Qualifications

• High school diploma or GED equivalent.
• Customer service experience in Property/Hotel/Retail, Sales 1+ year.
• Proficiency with Microsoft Office (Word, Excel, Outlook).
• Experience with Yardi or similar property-management software is a plus.

Responsibilities

• Answer or return all calls promptly with high level of customer service.
• Schedule appointments and conduct in-person visits as needed.
• Listen to resident requests and concerns; refer as appropriate.
• Develop relationships with residents to understand needs and build trust.
• Initiate maintenance service requests and follow up for completion.
• Greet prospective tenants and show the property and features.
• Process applications for approval and follow up with applicants.
• Pre-qualify prospects per procedures and housing requirements.
• Conduct service inspections with the Service Management team for move-in readiness.
• Coordinate community engagement activities as directed by Community Manager.
• Prepare recertifications and lease renewals; enter data into tracking system.
• Contribute to cleanliness and curb appeal of the community.
• Conduct market surveys and shop competitive communities.
• Perform general clerical duties: photocopying, faxing, mailing, filing; sign for packages.
• Track and ensure timely delivery of resident notices.
• Coordinate and maintain records for staff office, phones, parking, and office keys.
• Code and process invoices; research discrepancies.

Skills

Customer service

Verbal communication

Written communication

Typing 35 wpm

Office systems proficiency

Education

High school diploma / GED

Tools

Microsoft Office (Word/Excel/MS Outlook)

Yardi

Job description

Join a growing organization that is strengthening neighborhoods across the nation! The Community Builders, Inc. (TCB) is one of America's leading nonprofit real estate developers and owners. Our mission is to build and sustain strong communities where people of all incomes can achieve their full potential.

Position Description:

The Resident Specialist will have responsibility for providing a superior level of customer service to the residents, guests and team members at the property site. This role is responsible for showing and leasing apartments, assisting in the moving process and providing administrative support to the Community and/or Services Maintenance Manager for a variety of property related tasks. She/he will adhere to the company's Mission Statement and ensure the site is in compliance with all regulatory requirements. Candidates with experience in Section 8 housing and LIHTC are preferred. This position has a requirement of five days a week in office.

Essential Functions:

Answer or return all calls promptly and with the highest level of customer service.

Schedule appointments and conduct in-person visits as needed.

Listen to resident requests, concerns and comments, refer them as appropriate.

Develop relationships with residents to understand their needs and aspirations and develop trust.

Initiate Maintenance Service Requests promptly and follow up with residents to ensure completion of service.

Greet prospective tenants and show the property and its features in accordance with established procedures.

Process applications for approval and follow up with applicants.

Pre-qualify prospects in accordance with the company procedures and housing requirements

Conduct service inspections with the Service Management team to ensure apts. are in move-in condition.

Facilitate and attend community engagement activities with residents, as directed by the Community Manager.

Prepare recertification and lease renewals, and enter data into tracking system.

Other Responsibilities:

Contribute to cleanliness and curb appeal of the community on continuing basis.

Conduct market surveys and shop competitive communities.

General clerical duties: photocopying, faxing, mailing and filing, sign for and distribute packages.

Track and ensure timely delivery of resident notices.

Coordinate and maintain records for staff office, phones, parking and office keys.

Code and process invoices and research discrepancies as needed.

Knowledge, Skills and Abilities:

Excellent Customer Service, verbal and written communication (English language) skills

Ability to type at least 35 wpm

Demonstrated ability to learn and operate office systems including telephone, copier and computer systems.

Proficiency with Microsoft Office including Word, Excel and MS Outlook

Education & Experience:

High school graduate or GED equivalent

Customer service experience in Property/Hotel/Retail, Sales 1+ year

Experience and proficiency of Microsoft Office

Industry software such as Yardi a plus

• Medical, dental, and vision insurance
• 12 Paid Holidays & tenure-based PTO accruals
• Employer contributions to Health Savings Accounts
• Company paid Life & Disability Insurance
• 403(b) retirement plan with company match
• Tax-advantage accounts: commuter/parking, medical & dependent care FSA
• Hospital & Critical Illness Insurance
• Confidential, 24/7 Employee Assistance Program
• Pay Range: $20-21/hr

The Community Builders is an equal opportunity employer.