Residency Program Coordinator - Family Medicine

Atrium Health; Winston-Salem (NC); On-site; USD 65,000 - 95,000; Full time

Job summary

Atrium Health is seeking an experienced residency program administrative leader to oversee physician resident operations and scheduling in a medical center environment.

Under general direction, you will ensure training needs and accreditation requirements are met, coordinating with program leadership and faculty to support residents throughout their training and related activities.

Qualifications

• Bachelor's degree with one year of experience in the field or related area.

Responsibilities

• Oversees daily operations of a residency program and acts as liaison for trainees and activities.
• Provides administrative support to program leadership and residents, including policies and procedures.
• Ensures compliance with ACGME requirements and assists with site reviews and program accreditation.
• Coordinates Form submissions, records, and documentation for accreditation processes.
• Manages recruitment, orientation, and graduation processes including ERAS, NRMP, and matching processes.
• May conduct resident orientations and coordinate rotation schedules.
• Maintains resident and alumni educational records and coordinates training evaluations.
• Coordinates HR-related activities such as promotions, verifications, leave, and contract processing.
• Schedules and participates in educational conferences and committee meetings.
• Monitors residency program budget and serves as contact for planning committees.

Skills

Communication

Organization

Prioritization

Problem solving

Decision making

Medical terminology

Education

Bachelor's degree with 1 year experience

Job description

Under general direction, oversees the administration and scheduling of physician residents in a medical environment. Ensures that the activities of the physician residents meet the needs for training and accreditation in accordance with the Accreditation Council for Graduate Medical Education (ACGME). Relies on experience and judgment to plan and accomplish goals. May lead and direct the work of others.

EDUCATION/EXPERIENCE: Bachelor's degree with one year experience in the field or related area; or, an equivalent combination of education and experience required.

Essential Functions

• Manages daily operations of a Medical Center residency program. Assists program director by serving as a liaison for the program trainees and ongoing program activities.
• Provides administrative support to program director and residents including program policies and procedures. Represents program director in meetings and other administrative affairs as needed.
• Understands the Accreditation Council for Graduate Medical Education (ACGME) requirements for program requirements. Analyzes and suggests specific changes and modifications.
• Coordinates completion of Program Information Form (PIF) for ACGME site review and Internal Graduate Medical Education (GME) Program Review. Prepares and maintains program records for program accreditation.
• Coordinates the recruitment, orientation, and graduation processes in the residency/fellowship training program. This includes the interview process, ranking, and post-match administration. Utilizes the Electronic Resident Application Service (ERAS) process and submits rank list to National Resident Matching Program (NRMP) and/or San Francisco Match.
• May be required to conduct resident orientations, provide Medical Center process training, and oversee or coordinate resident rotation schedules.
• Develops and maintains current resident and alumni educational records.
• Conducts annual compliance training for all residents and maintains records. Administers educational and residency performance evaluations as required by ACGME.
• Coordinates various human resources activities, including resident promotions, training verifications, vacation, sick leave, and leave of absence documentation. Initiates contracts and necessary documentation to Medical Staff office for incoming and outgoing residents.
• Schedules, coordinates, and participates in educational conferences and committee meetings.
• Monitors and reconciles residency program budget.
• Serves as contact for various planning committees.

Skills/Qualifications

• Solid oral and written communication skills
• Superior organizational skills Ability to prioritize work independently and meet important deadlines
• Problem-solving and decision-making skills
• Goal-setting and long-range planning
• Knowledge of medical terminology
• Familiar with a variety of programs concepts, practices, and procedures