Residency Program Coordinator

Upson Regional Medical Center; Thomaston (GA); On-site; USD 55,000 - 85,000; Full time

Job summary

Upson Regional Medical Center Thomaston, GA seeks a Residency Program Coordinator to support the Family Medicine Residency Program. The role focuses on operational management, coordination, and oversight, serving as a liaison among residents, faculty, hospital leaders, and accrediting bodies.

The Coordinator will handle rotations, recruitment activities, credentialing reviews, and program events, while ensuring compliance with accrediting standards and graduate medical education requirements.

Qualifications

• Bachelor’s degree or higher in a related field with relevant program experience preferred.

Responsibilities

• Manages the development, planning and coordination of Residency rotations.
• Organizes the ERAS applicant interview process; coordinates recruitment activities, may involve extensive travel.
• Administers policy implementation for rules and regulations governing educational programs; reviews credentialing/licensure needs.
• Supports accreditation efforts with ACGME, RRC, GMEC, and HIPAA compliance.
• Develops and plans annual educational events: welcome ceremonies, orientation, graduation, and activities.
• Maintains a database for reporting and curriculum inventory; trains on New Innovations software.
• Oversees program budgets and expenditures with GME; reconciles accounts.
• Manages evaluation systems, files, and participant counseling as needed.
• Oversees administration of educational exams when required.
• Supervises GME office staff; interviews and evaluates personnel.
• Monitors duty hours, records, leave, and personnel policies for participants.
• Performs other duties as assigned.

Skills

Residency coordination

ERAS coordination

Budget management

Staff supervision

Regulatory compliance

Communication

Education

Bachelor’s degree in related field

Associate’s degree

High school diploma with 10 years experience

Tools

New Innovations

ERAS

Job description

Residency Program Coordinator

Upson Regional Medical Center Thomaston, Georgia, United States

About this position

At Upson Regional Medical Center (URMC), we are committed to providing Excellent Care Rooted in Compassion for All. The Residency Program Coordinator plays a vital role in supporting this mission by ensuring the success and continued growth of the Family Medicine Residency Program.

Under the direction of the Program Director, the Residency Program Coordinator is responsible for the operational management, coordination, and administrative oversight of the Family Medicine Residency Program. This position serves as a key liaison among residents, faculty, hospital leaders, accrediting organizations, medical schools, and community partners.

The Coordinator must demonstrate exceptional organizational, communication, and problem-solving skills while fostering a supportive learning environment that reflects URMC's commitment to compassionate care, excellence, integrity, teamwork, and community engagement. The role requires initiative, independent judgment, and a comprehensive understanding of accreditation standards, graduate medical education requirements, and program-specific policies.

This position supports the recruitment, development, and retention of future family medicine physicians while contributing to URMC's vision of strengthening healthcare access and improving the health of the communities we serve.

Why URMC?

• the opportunity to help build a strong physician residency program, serving to grow the medical professionals of the future.
• a mission-driven culture committed to excellent care rooted in compassion for all.
• the ability to work in a collaborative environment.
• competitive compensation and benefits.
• a supportive team dedicated to quality, patient experience, innovation, and community impact.

Position Responsibilities:

• Manages the development, planning and coordination of Residency rotations.
• Organizes the ERAS applicant interview process; corresponds with eligible participants. Develops and directs recruitment activities, which may include extensive and overnight travel for recruitment fairs.
• Administer and manage the policy implementation of all rules, regulations and prescripts regulating educational programs; reviews participants requirements such as, credentialing, licensure, as appropriate.
• Assists in achieving and maintaining program accreditation with regard to compliance with the criteria of corresponding organizations such as the Accreditation Council for Graduate Medical Education (ACGME), Residency Review Committee (RRC), Graduate Medical Education Committee (GMEC), and HIPPA.
• Develop, coordinate and plan annual educational program events, welcome ceremony, orientation, graduation and extracurricular activities.
• Maintain informational database system for various reporting purposes and curriculum inventory. Ensures compliance with resident case experience (requires training with New Innovations program software).
• Manage coordination and authorization of educational program budgets and expenditures to include recruitment, coordination with Graduate Medical Education (GME); reconcile all accounts and expenditures.
• Manages evaluation system to include participant evaluation, grade reporting; coordinates participant file maintenance; monitor and counsel program participants when needed.
• Oversees administration of educational exams when needed.
• Manages educational support staff; interview, select and evaluate GME office personnel.
• Provides direct and indirect supervision of program participants to include duty hours, personnel records, leave of absences, personnel policy issues.
• Performs other duties as assigned.

Requirements: Bachelor’s degree from an accredited college or university in a related field with a minimum of 2 years work experience in that field. Or, an Associate’s degree and a minimum of four years of directly relevant educational program experience. Or, a high school diploma or GED with ten years of directly applicable experience. Prefer experience working with residency programs, working with medical education programs, or similar setting.