Residency Program Coord 1

Augusta University; Augusta (GA); On-site; USD 27,552 - 34,440; Full time

Benefits offered by this job

Health insurance

Dental insurance

Life insurance

Tuition Assistance Program

Job summary

Augusta University is looking for an administrative professional to support the Integrated Vascular Surgery Residency Program. The role involves streamlining procedures for residents, maintaining program databases, and coordinating travel and reimbursements.

The ideal candidate will possess strong organizational skills and a Bachelor’s degree, alongside experience in educational programs. Responsibilities also include providing support for the Surgical Simulation and Education program and ensuring compliance in various aspects of the residency.

Qualifications

• Bachelor’s degree and one year of educational program experience.
• Associate's degree and four years of professional experience.
• High School Diploma and seven years of progressively responsible experience.

Responsibilities

• Coordinate all aspects of the Integrated Vascular Surgery Residency Program.
• Manage program personnel through administrative support.
• Maintain databases and monitor compliance with requirements.

Skills

Organizational and communication skills

Knowledgeable in MS Office

Excellent customer service

Time management skills

Strong interpersonal skills

Education

Bachelor’s degree from an accredited college or university

High School Diploma or GED with seven years of experience

Job description

About Us Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 12,000 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities and the health sciences. Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today. Our mission and values https://www.augusta.edu/about/mission.php make Augusta University an institution like no other.

Location Augusta University
Our Health Sciences Campus: 1120 15th Street, Augusta, GA 30912
Our Summerville Campus: 2500 Walton Way, Augusta, GA 30904

College/Department Information The Medical College of Georgia (MCG) is one of the nation's largest medical schools by class size, with 304 students per class. The MCG educational experience is anchored by the main campus in Augusta, with regional clinical campuses for third- and fourth-year students across the state, and two four-year campuses located in Athens (in partnership with the University of Georgia) and in Savannah (in partnership with Georgia Southern University). MCG’s expanding partnerships with physicians and hospitals across Georgia currently provide more than 350 sites where students can experience the full spectrum of medicine, from complex care hospitals to small-town solo practices. MCG and its teaching hospitals also provide postgraduate education to approximately 575 residents and fellows in 50 different Accreditation Council for Graduate Medical Education‑approved programs. Our researchers and clinicians focus on what most impacts the health of Georgia's and America's children and adults, including cardiovascular biology and disease, cancer, neurosciences and behavioral sciences, public and preventive health, regenerative and reparative medicine, personalized medicine and genomics. Our physician faculty also share their expertise with physicians and patients at about 100 clinics and hospitals statewide.

Job Summary To provide direct assistance to the Program Director in coordinating all aspects of the Integrated Vascular Surgery Residency Program as needed, including facilitating and streamlining procedures for the residents. Must exercise judgment in decisions regarding priorities and establishing efficient work practices. Manage and support program personnel through administrative support and maintain program databases, records, files and compilation of reports. Also manages residency program meal coordination, supply orders, travel, and reimbursements. Provide administrative support for the Surgical Simulation and Education program. Coordinate department CME events, enter on‑call schedule, assist with residency interviews and graduation, coordinate rural health initiative for general surgery, and provide cross coverage within the Division of Vascular Surgery.

Responsibilities

Residency Training Program Support

Maintaining databases and monitoring compliance with requirements. Coordination of all aspects of the Vascular Surgery Residency: Oversee resident evaluation process (New Innovations, CCC, PEC); Tracking faculty and resident attendance at didactics and meetings, maintaining resident personnel files, entering on‑call schedule, coordinating travel approvals and reimbursements, ordering supplies, and preparation of events (interviews, graduation, wellness) for the residency program.

Assistant to the Program Director and Division Chief

Maintain calendars, coordinate meetings, answer/triage phone calls, coordinate travel arrangements and reimbursements, prepare check requests, maintain time‑keeping records, assist with credentialing paperwork, serve as backup administrative support for the Division of Vascular Surgery.

Surgical Simulation and Education Support

Assist surgical simulation director and faculty with simulation didactics schedule and execution of didactic lectures and labs; Assist with simulation and skills lab inventory, organization, and functionality; Track and coordinate resident skills testing (FLS, FES, STEP 3, COMLEX 3, ERRA, SRRA, etc.); Maintain resident privileges in ePRIV.

Required Qualifications

• Bachelor’s degree from an accredited college or university and one year educational program or similar experience.
• Associate’s degree from an accredited college or university and four years professional or administrative experience to include minimum of two years educational program experience or similar experience.
• High School Diploma or GED from a recognized State or Federal accrediting organization and seven years of progressively responsible experience in administrative support positions to include a minimum of four years of educational program experience or similar experience.

Preferred Qualifications

Bachelor’s degree from an accredited college or university preferred.

Preferred Experience

Experience with UME/GME programs.

Knowledge, Skills, & Abilities

• Organizational and communication skills
• Knowledgeable in MS Office and good telephone etiquette
• Ability to learn PeopleSoft, multi‑task and work independently
• Excellent customer service and time management skills
• Ability to maintain confidentiality
• Knowledge of the ACGME, program goals, standards, policies and procedures which include some familiarity of other departments within the college.
• Strong interpersonal skills. Sensitive to the interrelationships of both people and functions within the department.

Shift/Salary/Benefits

• Shift: Days/M‑F
• Pay Band: B7
• Salary Range: $20.29 hourly – $25.00 hourly
• Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum‑midpoint) of the position.
• Recruitment Period: 6/25/26 – Until Filled
• Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays.
• Full‑time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program.

Conditions of Employment

All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University. If applicable for the specific position based on the duties: the candidate will also need to have a credit check complete for Positions of Trust and or approved departmental Purchase Card usage. Motor vehicle reports are required for positions that are required to drive an Augusta University vehicle. For Faculty Hires: Final candidates will be required to provide proof of completed academic degree(s) as well as post‑secondary coursework in the form of original transcript(s). Those candidates trained by a foreign institution will also be required to provide an educational/credential evaluation. All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive (patient, student, employee, financial, business, etc.) information by exercising sound judgement and adhering to cybersecurity and privacy policies during their employment and beyond.

Equal Employment Opportunity

Augusta University is proud to be an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.