Residency Coordinator Maggie Allesee National Center for Choreography (MANCC) (Full-time, OPS)

Florida State University; Tallahassee (FL); On-site; USD 36,000 - 54,000; Full time

Job summary

The Maggie Allesee National Center for Choreography (MANCC) at Florida State University in Tallahassee, FL seeks a Residency Coordinator for a full-time OPS position. The role ensures seamless administration of artist residencies, day-to-day office management, and light production support on site.

The coordinator will work with MANCC staff to book lodging, coordinate travel, plan events, track contracts, and maintain accurate records while supporting artists and faculty across the School of

Qualifications

• Bachelor's degree or a high school diploma or equivalent with 4 years of related experience.
• Ability to work up to 40 hours per week (Mon–Fri, 8:30 AM–5:30 PM) with occasional evenings/weekends.
• Demonstrated desire to support contemporary artists and their processes.
• Valid Florida or Georgia driver’s license or ability to obtain before hire; access to reliable transport (mileage reimbursed).
• Strong written and verbal communication; professional interaction with staff, faculty, students, and visiting artists.
• Excellent organizational skills; experience managing schedules, meetings, and minutes.
• Proficient basic computer skills and willingness to learn new platforms.

Responsibilities

• Logistics & hospitality for resident artists: lodging, transport, orientations.
• Provide on-site support and act as main contact during residencies.
• Plan, staff, and coordinate Entrypoint events and residency activities.
• Manage contracts and documentation; track residency-related records.
• Schedule planning and wrap-up meetings; distribute and track post-residency evaluations.

Skills

Logistics coordination

Event planning

Documentation

Office administration

Communication

Education

Bachelor's degree

High school diploma + 4 years experience

Tools

Microsoft Office

SharePoint

Adobe Creative Suite

InDesign

SmugMug

iContact

Job description

Job Title: Residency Coordinator Maggie Allesee National Center for Choreography (MANCC) (Full-time, OPS)

Location: Tallahassee, FL

Regular/Temporary: Temporary

Full/Part Time: Full-Time

Job ID: 62866

Department

The Maggie Allesee National Center for Choreography (MANCC)

Responsibilities

Residency Administration & Artist Support

• Logistics & Hospitality: Book artist lodging and transportation; greet artists upon arrival (including airport pick-ups) and provide campus/facility/MANCC orientations.
• On-Site Support: Serve as a responsive point of contact for artists during their residencies.
• Event Planning: Plan, staff, and coordinate Entrypoint events and residency activities.
• Contracts & Documentation: Shepherd contracts through the signature process; track all residency-associated documents and maintain accurate records.
• Meetings & Evaluation: Schedule and document planning meetings, residency orientation and wrap-up meetings, and distribute/track post-residency evaluations.

Office Management & Fiscal Administration

• Financial Tracking: Work closely with University Business Administration staff to process, track, and record fiscal expenditures.
• Administrative Support: Take comprehensive notes for external meetings with artists; coordinate travel arrangements for MANCC staff.
• Operations: Order equipment and supplies.

Communications & Production Support

• Promotional Materials: Coordinate the production and printing of promotional materials, including artist fact sheets, posters, and building signage.
• Technical Liaison: Coordinate basic production and technical support through the FSU School of Dance as needed.
• Production Support. Provide light production support as needed.

Qualifications

• Bachelor's degree; or a high school diploma or equivalent and experience equal to four years. (Note: post high-school education and/or experience may substitute at a comparable rate.)
• Ability to work up to 40 hours per week (typically Monday–Friday, 8:30 AM – 5:30 PM) with flexibility for occasional evening and weekend hours based on residency needs.
• Shares a genuine desire to support a range of contemporary artists and their creative processes.
• A valid State of Florida or Georgia Driver’s License or the ability to obtain prior to hire and access to a reliable personal vehicle for local errands and airport runs (mileage will be reimbursed).
• Solid written and verbal communication skills; ability to interface professionally with MANCC staff, faculty, students, School of Dance administration, community members, and visiting artists.
• Exceptional organizational skills with experience managing schedules, setting meetings, and taking detailed meeting minutes.
• Proficiency in basic computer skills (email, word processing, calendar software) and data entry, with the ability and willingness to learn new platforms.

Preferred Qualifications

• Experience coordinating travel arrangements and tracking expenses.
• Familiarity with the Mac platform and software such as Microsoft Office (including Calendar and SharePoint), Adobe Creative Suite, iContact, and SmugMug.
• Basic experience with Adobe InDesign.
• A basic background in technical production and a general understanding of audio, video, and computer-related hardware/software.
• Strong interpersonal skills: mature, responsible, collaborative, possesses a sense of humor.

Other Information

The Maggie Allesee National Center for Choreography (MANCC) is one of only two national residency centers for choreography in the United States located within a major research institution. Embedded within Florida State University’s School of Dance, MANCC operates from one of the country’s premier dance facilities. We offer unparalleled opportunities for contemporary choreographers and their collaborators to research, develop, and write about new work within a supportive creative community.

The Residency Coordinator works collaboratively with the MANCC staff—including the Director, Assistant Director, and Media Specialist—to support choreographic residencies and provide basic administrative support. This role is responsible for the seamless administration of artist residencies, day-to-day office management, and light production support.

Helpful

This position offers a fantastic opportunity to be part of a nationally recognized Center and a dedicated team. The Residency Coordinator will connect with a wide range of contemporary artists, deepen their understanding of the national dance field, and engage closely with the School of Dance, FSU, and the greater Tallahassee community.

University Information

One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research and encourages creativity. At FSU, there’s the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow’s news!

Learn more about Florida State University and our campuses

Considerations

This is an OPS/temporary job.

Based on the duties, this position may require completion of a criminal history background check.

This position is being advertised as open until filled.

This position requires flexibility for occasional evening and weekend hours based on residency needs.

Equal Employment Opportunity

FSU is an Equal Employment Opportunity Employer.