Residency Coordinator - Gastroenterology & Hepatology - Center City

Jefferson Health; Philadelphia (Philadelphia County); Sur place; USD 55 000 - 90 000; Plein temps

Avantages offerts par ce poste

Medical benefits

Dental & vision insurance

Tuition assistance

Retirement plans

Résumé du poste

Jefferson Health is seeking a program coordinator to join the Residency Program Leadership Team in Philadelphia. The role collaborates with the Program Director and Associate Directors on administrative functions, governance, and budgeting for residency/fellowship education, ensuring compliance across programs.

The coordinator will manage residents, fellows, and rotators, coordinate exams, and oversee events and evaluations while driving optimization of accreditation processes and data systems

Qualifications

• Bachelor’s degree in health administration, education or business preferred.
• 2 years experience as a residency program coordinator in a Graduate Medical Education facility.
• Proficient knowledge of GME residency program coordination and ACGME requirements.
• Strong leadership and personnel management skills for a complex program.
• High level of understanding of accreditation and residency software systems.
• Excellent organizational and administrative abilities.
• Excellent communication and interpersonal skills.

Responsabilités

• Interacts with co-workers, visitors, and staff per Jefferson values.
• Collaborate with Program Directors on development and governance of educational programs.
• Develop knowledge of ACGME and program requirements.
• Manage annual recruitment process for educational programs.
• Proctors and coordinates In Training Exams.
• Responsible for Residency/Fellowship Events: Orientation, Graduation, Wellness, Retreats, and awards.
• Coordinate didactic classes and conference attendance.
• Oversee resident, faculty, and program evaluations.
• Manage activities related to Program Evaluation Committee and Clinical Competency Committee.
• Liaise with Finance on Medicare cost reports and rotations.
• Ensure compliance (HR, ACGME) of all outside residents/fellows.
• Manage New Innovations Electronic Residency System for evaluation and tracking.
• Oversee software systems for programs: WebAds, GMETrack, FREIDA, ERAS, NRMP.

Connaissances

Leadership

Communication

Organizational

Problem-solving

Mentoring

Formation

Bachelor’s degree (Health Admin / Education / Business)

2 years residency program coordinator experience

TAGME education credits (10)

Outils

New Innovations

GMETrack

ERAS

NRMP

IRIS cost reports

WebAds

FREIDA

Thalamus

Description du poste

Job Details

The program coordinator is a key member of the Residency Program Leadership Team and works collaboratively with Program Director and Associate Program Directors for all administrative, non-clinical functions pertaining to development, planning, and governance of residency/fellowship educational programs. Coordinators require in-depth knowledge of ACGME program requirements and interpret and apply these requirements to the program. They administratively manage all residents, fellows, medical students, and rotators for Program/ACGME/Institutional compliance. Develop and manage program budget. Provide implementation/oversight of specialized software systems for accreditation, ERAS and NRMP databases for residency recruitment, and New Innovations for ACGME requirements, and IRIS cost reports.

Number of Positions In Requisition

1

Job Details

The program coordinator is a key member of the Residency Program Leadership Team and works collaboratively with Program Director and Associate Program Directors for all administrative, non-clinical functions pertaining to development, planning, and governance of residency/fellowship educational programs. Coordinators require in-depth knowledge of ACGME program requirements and interpret and apply these requirements to the program. They administratively manage all residents, fellows, medical students, and rotators for Program/ACGME/Institutional compliance. Develop and manage program budget. Provide implementation/oversight of specialized software systems for accreditation, ERAS and NRMP databases for residency recruitment, and New Innovations for ACGME requirements, and IRIS cost reports.

Job Description

The program coordinator is a key member of the Residency Program Leadership Team and works collaboratively with Program Director and Associate Program Directors for all administrative, non-clinical functions pertaining to development, planning, and governance of residency/fellowship educational programs. Coordinators require in-depth knowledge of ACGME program requirements and interpret and apply these requirements to the program. They administratively manage all residents, fellows, medical students, and rotators for Program/ACGME/Institutional compliance. Develop and manage program budget. Provide implementation/oversight of specialized software systems for accreditation, ERAS and NRMP databases for residency recruitment, and New Innovations for ACGME requirements, and IRIS cost reports.

Job Duties

• Interacts with co-workers, visitors, and other staff consistent with the values of Jefferson.
• Works with Program Directors and Associate Program Directors in the development, planning, and governance of educational programs and oversight of students and residents in program.
• Develop in-depth knowledge of ACGME and Program Requirements, Common Requirements as well as specialty specific requirements, including policies and procedures.
• Manage annual recruitment process for educational programs.
• Proctors and coordinates the In Training Exams.
• Responsible for all Residency/Fellowship Events: Orientation, Graduation, Wellness, Retreats, recruitment events, welcome events. Will develop resident handbooks, graduation commencement books, annual awards, and coordination of event venues.
• Coordinate didactic classes and conference attendance as indicated.
• Responsible for resident, faculty, and program evaluation processes.
• Manage and coordinate all activities related to Program Evaluation Committee, Clinical Competency Committee, and Annual Program Evaluations and other Residency Committees as needed.
• Liaison for program to Finance office for Medicare cost report. Responsible for understanding resident rotations as they relate to Medicare cost report.
• Responsible for compliance (HR, ACGME) of all outside resident/fellow rotators, including documentation for Medicare cost report.
• Manage the New Innovations Electronic Residency System which is an evaluatory and tracking system for all resident activity.
• Management/oversight of various software systems for programs: (WebAds), GMETrack; FREIDA, ERAS (Electronic Resident Application System) Recruitment system; Thalamus, NRMP MATCHing system.

Minimum Qualifications

• Bachelor’s Degree preferably Health Administration, education or business
• 2 years experience as a residency program coordinator in a Graduate Medical Education facility, including high level of specialized software and program accreditation requirements.
• Proficient knowledge of Graduate Medical Education residency program coordination process.
• Proficient knowledge of ACGME Accreditation requirements.
• The coordinator must possess skills in leadership and personnel management appropriate to the complexity of the program.
• High level of understanding of all accreditation and residency software systems.
• Excellent organizational and administrative abilities.
• Excellent communication and interpersonal skills.
• Complete familiarity with computers and database management is required.
• Strong Problem-solving skills.
• Demonstrated ability to teach/mentor other coordinators.
• Discretion and good judgment required due to sensitive nature of confidential material

Additional Qualifications

• Must have a minimum of 10 education credits completed as defined by TAGME certification process.

Physical Demands

Lift and carry 25 lbs. frequent sitting/standing, frequent keyboard use, *patient care providers may be required to perform activities specific to their role including kneeling, bending, squatting and performing CPR.

Work Shift

Workday Day (United States of America)

Worker Sub Type

Regular

Employee Entity

Thomas Jefferson University

Primary Location Address

132 S 10th Street, Philadelphia, Pennsylvania, United States of America

Nationally ranked, Jefferson, which is principally located in the greater Philadelphia region, Lehigh Valley and Northeastern Pennsylvania and southern New Jersey, is reimagining health care and higher education to create unparalleled value. Jefferson is more than 65,000 people strong, dedicated to providing the highest-quality, compassionate clinical care for patients; making our communities healthier and stronger; preparing tomorrow's professional leaders for 21st-century careers; and creating new knowledge through basic/programmatic, clinical and applied research. Thomas Jefferson University, home of Sidney Kimmel Medical College, Jefferson College of Nursing, and the Kanbar College of Design, Engineering and Commerce, dates back to 1824 and today comprises 10 colleges and three schools offering 200+ undergraduate and graduate programs to more than 8,300 students. Jefferson Health, nationally ranked as one of the top 15 not-for-profit health care systems in the country and the largest provider in the Philadelphia and Lehigh Valley areas, serves patients through millions of encounters each year at 32 hospitals campuses and more than 700 outpatient and urgent care locations throughout the region. Jefferson Health Plans is a not-for-profit managed health care organization providing a broad range of health coverage options in Pennsylvania and New Jersey for more than 35 years.

Jefferson is committed to providing equal educational and employment opportunities for all persons without regard to age, race, color, religion, creed, sexual orientation, gender, gender identity, marital status, pregnancy, national origin, ancestry, citizenship, military status, veteran status, handicap or disability or any other protected group or status.

Benefits

Jefferson offers a comprehensive package of benefits for full-time and part-time colleagues, including medical (including prescription), supplemental insurance, dental, vision, life and AD&DD insurance, short- and long-term disability, flexible spending accounts, retirement plans, tuition assistance, as well as voluntary benefits, which provide colleagues with access to group rates on insurance and discounts. Colleagues have access to tuition discounts at Thomas Jefferson University after one year of full time service or two years of part time service. All colleagues, including those who work less than part-time (including per diem colleagues, adjunct faculty, and Jeff Temps), have access to medical (including prescription) insurance. For more benefits information,