Fellowship Program Coordinator- EHN PHL

Albert Einstein Medical Center; Philadelphia (Philadelphia County); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Medical insurance

Dental and vision insurance

Life and AD&D insurance

Short- and long-term disability

Tuition assistance

Job summary

Albert Einstein Medical Center in Philadelphia seeks a Program Coordinator to join the Residency Program leadership. You will collaborate with the Program Director and Associate Directors to plan, implement, and govern residency and fellowship educational activities, ensuring compliance with ACGME requirements and managing residents, fellows, and medical students.

You will oversee budget development, implement accreditation software (ERAS, NRMP, New Innovations, IRIS), and coordinate events and

Qualifications

• Bachelor’s Degree preferably Health Administration, education or business.
• Proficient knowledge of Graduate Medical Education residency program coordination process.
• Proficient knowledge of ACGME Accreditation requirements.
• High level of understanding of all accreditation and residency software systems.
• Excellent organizational and administrative abilities.
• Excellent communication and interpersonal skills.
• Discretion and good judgment required due to sensitive material.

Responsibilities

• Interact with co-workers, visitors, and other staff per values of Jefferson.
• Work with Program Directors and Associate Program Directors on development, planning, and governance of educational programs.
• Manage compliance for residents, fellows, medical students, and rotators.
• Develop and manage program budget and oversee accreditation reporting.
• Coordinate didactic classes and conferences; manage evaluations and committees.
• Oversee recruitment processes and residency events.

Skills

ACGME knowledge

Budget management

Residency program coordination

Software systems proficiency

Leadership

Interpersonal skills

Discretion and judgment

Communication skills

Education

Bachelor’s degree preferably Health Administration, Education or Business

Tools

New Innovations

ERAS

NRMP

IRIS

GMETrack

WebAds

FREIDA

Thalamus

NRMP MATCHing system

Job description

Number of Positions In Requisition 1 Job Details

The program coordinator is a key member of the Residency Program Leadership Team and works collaboratively with Program Director and Associate Program Directors for all administrative, non-clinical functions pertaining to development, planning, and governance of residency/fellowship educational programs. Coordinators require in-depth knowledge of ACGME program requirements and interpret and apply these requirements to the program. They administratively manage all residents, fellows, medical students, and rotators for Program/ACGME/Institutional compliance. Develop and manage program budget. Provide implementation/oversight of specialized software systems for accreditation, ERAS and NRMP databases for residency recruitment, and New Innovations for ACGME requirements, and IRIS cost reports.

Job Description Summary

The program coordinator is a key member of the Residency Program Leadership Team and works collaboratively with Program Director and Associate Program Directors for all administrative, non-clinical functions pertaining to development, planning, and governance of residency/fellowship educational programs. Coordinators require in-depth knowledge of ACGME program requirements and interpret and apply these requirements to the program. They administratively manage all residents, fellows, medical students, and rotators for Program/ACGME/Institutional compliance. Develop and manage program budget. Provide implementation/oversight of specialized software systems for accreditation, ERAS and NRMP databases for residency recruitment, and New Innovations for ACGME requirements, and IRIS cost reports.

Job Duties

Interacts with co-workers, visitors, and other staff consistent with the values of Jefferson. Works with Program Directors and Associate Program Directors in the development, planning, and governance of educational programs and oversight of students and residents in program. Develop in-depth knowledge of ACGME and Program Requirements, Common Requirements as well as specialty specific requirements, including policies and procedures. Manage annual recruitment process for educational programs. Proctors and coordinates the In Training Exams. Responsible for all Residency/Fellowship Events: Orientation, Graduation, Wellness, Retreats, recruitment events, welcome events. Will develop resident handbooks, graduation commencement books, annual awards, and coordination of event venues. Coordinate didactic classes and conference attendance as indicated. Responsible for resident, faculty, and program evaluation processes. Manage and coordinate all activities related to Program Evaluation Committee, Clinical Competency Committee, and Annual Program Evaluations and other Residency Committees as needed. Liaison for program to Finance office for Medicare cost report. Responsible for understanding resident rotations as they relate to Medicare cost report. Responsible for compliance (HR, ACGME) of all outside resident/fellow rotators, including documentation for Medicare cost report. Manage the New Innovations Electronic Residency System which is an evaluatory and tracking system for all resident activity. Management/oversight of various software systems for programs: (WebAds), GMETrack; FREIDA, ERAS (Electronic Resident Application System) Recruitment system; Thalamus, NRMP MATCHing system.

Minimum Qualifications

Bachelor’s Degree preferably Health Administration, education or business 2 years experience as a residency program coordinator in a Graduate Medical Education facility, including high level of specialized software and program accreditation requirements. Proficient knowledge of Graduate Medical Education residency program coordination process. Proficient knowledge of ACGME Accreditation requirements. The coordinator must possess skills in leadership and personnel management appropriate to the complexity of the program. High level of understanding of all accreditation and residency software systems. Excellent organizational and administrative abilities. Excellent communication and interpersonal skills. Complete familiarity with computers and database management is required. Strong Problem-solving skills. Demonstrated ability to teach/mentor other coordinators. Discretion and good judgment required due to sensitive nature of confidential material.

Additional Qualifications

Must have a minimum of 10 education credits completed as defined by TAGME certification process.

Physical Demands

Lift and carry 25 lbs. frequent sitting/standing, frequent keyboard use, *patient care providers may be required to perform activities specific to their role including kneeling, bending, squatting and performing CPR.

Job Description Disclaimer

This position description provides the major duties/responsibilities, requirements and working conditions for the position. It is intended to be an accurate reflection of the current position, however management reserves the right to revise or change as necessary to meet organizational needs. Other responsibilities may be assigned when circumstances require.

Work Shift Workday Day

Worker Sub Type Regular Employee Entity Albert Einstein Medical Center Primary Location Address 5501 Old York Road, Philadelphia, Pennsylvania, United States of America Nationally ranked, Jefferson, which is principally located in the greater Philadelphia region, Lehigh Valley and Northeastern Pennsylvania and southern New Jersey, is reimagining health care and higher education to create unparalleled value. Jefferson is more than 65,000 people strong, dedicated to providing the highest-quality, compassionate clinical care for patients; making our communities healthier and stronger; preparing tomorrow's professional leaders for 21st-century careers; and creating new knowledge through basic/programmatic, clinical and applied research. Thomas Jefferson University, home of Sidney Kimmel Medical College, Jefferson College of Nursing, and the Kanbar College of Design, Engineering and Commerce, dates back to 1824 and today comprises 10 colleges and three schools offering 200+ undergraduate and graduate programs to more than 8,300 students. Jefferson Health, nationally ranked as one of the top 15 not-for-profit health care systems in the country and the largest provider in the Philadelphia and Lehigh Valley areas, serves patients through millions of encounters each year at 32 hospitals campuses and more than 700 outpatient and urgent care locations throughout the region. Jefferson Health Plans is a not-for-profit managed health care organization providing a broad range of health coverage options in Pennsylvania and New Jersey for more than 35 years.

Jefferson is committed to providing equal educational and employment opportunities for all persons without regard to age, race, color, religion, creed, sexual orientation, gender, gender identity, marital status, pregnancy, national origin, ancestry, citizenship, military status, veteran status, handicap or disability or any other protected group or status.

Benefits Jefferson offers a comprehensive package of benefits for full-time and part-time colleagues, including medical (including prescription), supplemental insurance, dental, vision, life and AD&D insurance, short- and long-term disability, flexible spending accounts, retirement plans, tuition assistance, as well as voluntary benefits, which provide colleagues with access to group rates on insurance and discounts. Colleagues have access to tuition discounts at Thomas Jefferson University after one year of full time service or two years of part time service. All colleagues, including those who work less than part-time (including per diem colleagues, adjunct faculty, and Jeff Temps), have access to medical (including prescription) insurance. For more benefits information, please click here In keeping with Jefferson's Mission, We Improve Lives, it is our goal to recruit, retain, develop and reward highly-qualified employees. If you are enthusiastic, caring and dedicated to service excellence, we invite you to consider joining Jefferson. Jefferson encourages its employees to expand their knowledge and develop their careers through growth opportunities and continuing education. With a long standing history, Jefferson has been advancing the medical field from the heart of Center City Philadelphia for nearly 200 years. Our Mission, We Improve Lives, expands to every corner of the organization. From our weekly farmer’s market, to our new Jefferson Accelerator Zone for innovation, our employees’ passion for the community is evident by the daily gestures towards our patients, students and each other.