Administrative Coordinator III - Hospital Medicine - Jefferson Einstein Philly Campus

Albert Einstein Medical Center; Pennsylvania; On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Medical insurance

Tuition assistance

Retirement plans

Job summary

The Administrative Coordinator provides essential administrative support to the Division of Hospital Medicine and Department of Medicine Administration at Jefferson Einstein Medical Center. The role maintains calendars, supports the Division Chair and hospitalists, and handles meeting minutes, data, and onboarding tasks.

Responsibilities include scheduling, data preparation, reimbursements, budget tracking, and back-up coverage.

Qualifications

• High School diploma or GED required.
• 3+ years related experience required.
• Associated degree or some college preferred.
• Familiarity with clinical department operations.
• Computer literate; MS Word, MS Excel, MS PowerPoint and medical terminology.
• Knowledge of EPIC helpful.
• Independence with minimal supervision; detail oriented.
• Some direct patient communication is required.

Responsibilities

• Enter and track all moonlighting requests; review for accuracy.
• Maintain provider schedules via SharePoint, AMION, Qgenda or similar applications.
• Facilitate meetings, maintain documents and minutes.
• Prepare data and slides for meetings.
• Enter all check requests and reimbursements.
• Maintain tracking spreadsheets to adhere to budget.
• Assist with new provider onboarding and maintain current files.
• Daily charge reconciliation.
• Run administrative and financial reports as directed.
• Order supplies and equipment as needed.
• Provide backup coverage for other coordinators.
• Work on ambulatory access projects under the department admin team.

Skills

MS Word

MS Excel

MS PowerPoint

Medical terminology

EPIC knowledge

Independent work

Education

High School diploma or GED

Associated degree or some college preferred

Tools

EPIC

Job description

Number of Positions In Requisition 1 Job Details The Administrative Coordinator provides overall administrative support to the Division of Hospital Medicine and Department of Medicine Administration. The Administrative Coordinator assists in maintaining the division calendar, and provides overall support for the Division Chair, hospitalists and APCS. Maintains all files related to division meetings and other hospital committee meetings. This position will also serve as a backup to other Department Coordinators during time off and will be assigned to various projects in the Department related to improving patient access. This individual will interact with other physicians, administrators, patients, and external organizations within the Division of Hospitalist Medicine at Jefferson Einstein Hospital and within the Enterprise. The Administrative Coordinator has responsibility for special projects as assigned.

Essential Functions:

• Enter and track all moonlighting requests. Reviewing for accuracy.
• Maintain all provider schedules via SharePoint, AMION, Qgenda or other applicable applications.
• Facilitate meetings, maintain documents, and minutes as required.
• Prepare data and slides for meetings as needed.
• Enter all check requests and reimbursements.
• Maintain tracking spreadsheets to adhere to budget.
• Assist with new provider onboarding and maintain current files.
• Daily charge reconciliation.
• Run various administrative and financial reports as directed.
• Orders supplies and equipment as needed.
• Provide backup coverage for other coordinators as deemed necessary.
• Work on various ambulatory access projects for the Department under the direction of the Department administrative team.

Education and Experience Requirements:

• High School diploma or GED required.
• 3 + years related experience required.
• Associated degree or some college preferred.
• Familiarity with clinical department operations.
• Computer literate, and knowledgeable in MS Word, MS Excel, MS PowerPoint and medical terminology.
• Knowledge of EPIC helpful.
• Individual must be able to work independently and with minimal supervision, demonstrate initiative, establish work priorities, and must be detail oriented.
• Must be discrete and able to handle information of confidential nature.
• Some direct patient communication is required of this role.

Physical Demands

Lift and carry 25 lbs. frequent sitting/standing, frequent keyboard use, *patient care providers may be required to perform activities specific to their role including kneeling, bending, squatting and performing CPR.

Work Shift

Workday Day (United States of America) Worker Sub Type Regular Employee Entity Albert Einstein Medical Center Primary Location Address 5501 Old York Road, Philadelphia, Pennsylvania, United States of America Nationally ranked, Jefferson, which is principally located in the greater Philadelphia region, Lehigh Valley and Northeastern Pennsylvania and southern New Jersey, is reimagining health care and higher education to create unparalleled value. Jefferson is more than 65,000 people strong, dedicated to providing the highest-quality, compassionate clinical care for patients; making our communities healthier and stronger; preparing tomorrow's professional leaders for 21st-century careers; and creating new knowledge through basic/programmatic, clinical and applied research. Thomas Jefferson University, home of Sidney Kimmel Medical College, Jefferson College of Nursing, and the Kanbar College of Design, Engineering and Commerce, dates back to 1824 and today comprises 10 colleges and three schools offering 200+ undergraduate and graduate programs to more than 8,300 students. Jefferson Health, nationally ranked as one of the top 15 not-for-profit health care systems in the country and the largest provider in the Philadelphia and Lehigh Valley areas, serves patients through millions of encounters each year at 32 hospitals campuses and more than 700 outpatient and urgent care locations throughout the region. Jefferson Health Plans is a not-for-profit managed health care organization providing a broad range of health coverage options in Pennsylvania and New Jersey for more than 35 years.

Equal Opportunity

Jefferson is committed to providing equal educational and employment opportunities for all persons without regard to age, race, color, religion, creed, sexual orientation, gender, gender identity, marital status, pregnancy, national origin, ancestry, citizenship, military status, veteran status, handicap or disability or any other protected group or status.

Benefits

• Jefferson offers a comprehensive package of benefits for full-time and part-time colleagues, including medical (including prescription), supplemental insurance, dental, vision, life and AD&D insurance, short- and long-term disability, flexible spending accounts, retirement plans, tuition assistance, as well as voluntary benefits, which provide colleagues with access to group rates on insurance and discounts.
• Colleagues have access to tuition discounts at Thomas Jefferson University after one year of full time service or two years of part time service.
• All colleagues, including those who work less than part-time (including per diem colleagues, adjunct faculty, and Jeff Temps), have access to medical (including prescription) insurance.

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In keeping with Jefferson's Mission, We Improve Lives, it is our goal to recruit, retain, develop and reward highly-qualified employees. If you are enthusiastic, caring and dedicated to service excellence, we invite you to consider joining Jefferson. Jefferson encourages its employees to expand their knowledge and develop their careers through growth opportunities and continuing education. With a long standing history, Jefferson has been advancing the medical field from the heart of Center City Philadelphia for nearly 200 years. Our Mission, We Improve Lives, expands to every corner of the organization. From our weekly farmer’s market, to our new Jefferson Accelerator Zone for innovation, our employees’ passion for the community is evident by the daily gestures towards our patients, students and each other.