Residency Coordinator - Anesthesiology

100 Albany Med Health System; City of Albany (NY); On-site; USD 52,000 - 68,000; Full time

Job summary

Albany Medical Center seeks a Residency Program Coordinator to support the program director and assistant director by ensuring accreditation standards are met and educational activities align with the curriculum.

The role involves managing office operations, scheduling, resident evaluations, preparing forms, and coordinating conferences. It requires 3–5 years' experience, an associate degree, and proficiency with Word and Excel.

Qualifications

• Associate’s degree required; Bachelor’s degree preferred.
• 3–5 years’ experience with progressive responsibility.
• Strong organizational skills; detail oriented; able to maintain confidentiality.
• Proficiency in Microsoft Word and Excel.

Responsibilities

• Manage residency office operations and monitor expenses.
• Prepare schedules, reports, and correspondence in a timely manner.
• Maintain residency coverage schedule and rotation planning.
• Coordinate conferences, evaluations, and faculty meetings.

Skills

Organizational skills

Detail orientation

Coordinating complex schedules

Microsoft Word

Microsoft Excel

Education

Associate's degree

Bachelor's degree

Tools

New Innovations

Job description

Assists the program director and assistant program director in the management of the residency programs by ensuring accreditation standards are met, educational activities which support the curriculum are established, departmental policies are enforced, and recruitment strategies are implemented so that a highly successful residency program is maintained. Exercises initiative and independent judgment in communications with faculty and residents, as well as discretion in the management and communication of confidential information.

Essential Duties and Responsibilities

• Responsible for the overall management of the residency office, including estimating and monitoring residency program expenses, creating and maintaining departmental files, and preparing institutional forms and requests (registerations, travel reimbursements, educational books and materials, etc.).
• Ensures that departmental schedules, reports, and correspondence are prepared and delivered in a timely manner.
• Maintains the Albany Medical Center institutional schedule for residency coverage in Radiology.
• Plans and manages day‑to‑day activities of residency rotation, including preparation of the weekly resident rotation schedule, development of the monthly conference schedule, monitoring resident evaluation process, and scheduling faculty meetings as they relate to the residency program, student education, and other activities as requested.
• Ensures that confidential files and records of current and former residents are maintained indefinitely and maintains the files of interview applicants for a period of ten years.
• Assists in the preparation of appropriate letters of recommendation, verification and reference requests for current and former residents and medical students.
• Assists the program director, assistant program director, and chief residents in planning the monthly conference schedule, ACR In‑Training Examination, AFIP attendance, and mock oral boards.
• Assists the program director in meeting the current standards established by the Radiology Review Committee of the Accreditation Council on Graduate Medical Education (ACGME), the American Board of Radiology (ABR), and updates program and resident information to the ACGME, AMA GME Track, and American College of Radiology (ACR) databases annually.
• Assists residents in becoming acclimated to the program via planning of orientation sessions, preparation of orientation materials for incoming residents, and acts as liaison between the Graduate Medical Education office and residents at every level.
• Prepares and updates appropriate schedules, evaluations, and monitors procedure logs through New Innovations. Prepares Program Information Forms for ACGME site visits and ensures appropriate data, files and other required information is available at the time of the site visit.
• Plans and coordinates the Resident/Fellow Awards Banquet.
• Develops, updates, and maintains all aspects of the residency program including evaluations, schedules, conferences, portfolios and curriculum in New Innovations, the residency software management suite.

Qualifications

• Associate’s degree (graduate of an approved business college) – required.
• Bachelor’s degree – preferred.
• 3‑5 years’ experience with demonstrated progressive responsibility – required.
• Must have organizational skills with attention to detail, experience in coordinating complex schedules, maintain confidentiality and exercise independent judgment.
• Proficiency in Microsoft Word and Excel – required.

Physical Demands

• Standing
• Constantly walking
• Constantly sitting
• Rarely lifting
• Frequently carrying
• Frequently pushing
• Occasionally pulling
• Occasionally climbing
• Occasionally balancing
• Occasionally stooping
• Frequently kneeling
• Frequently crouching
• Frequently crawling
• Occasionally reaching
• Frequently handling
• Frequently grasping
• Frequently feeling
• Constantly talking
• Constantly hearing
• Constantly repetitive motions
• Constantly eye/hand/foot coordination

Equal Employment Opportunity

Albany Medical Center is an equal opportunity employer.