Reservations Manager, Group & Airline

Extell; New York (NY); On-site; USD 70,000 - 75,000; Full time

Benefits offered by this job

Health insurance

401(k) matching

Dental and vision coverage

Job summary

Extell Hospitality Services in New York City is seeking a Group & Airline Reservations Manager for Kimpton Era Midtown. You will oversee daily execution of group and airline room blocks, inventory, and manifests, reporting to the Area Director of Revenue Strategy, ensuring accurate billing and seamless cross-department coordination.

The role requires 3+ years in hotel reservations or revenue management, experience with PMS/CRS and Opera, strong numerical and communication skills, and flexibility

Qualifications

• 3+ years in hotel reservations or revenue management in a luxury or boutique environment.
• Experience with PMS/CRS and Opera is required.
• Strong numerical reasoning and daily reconciliations.
• Excellent written and verbal communication, cross-department collaboration.

Responsibilities

• Block & Inventory Management: set up room blocks and track availability.
• Allocation Adjustments: adjust room allocations as blocks expand.
• Rate & Operational Coordination: align rates with allocations and coordinate with Housekeeping.
• Manifest Administration & Communication: manage manifests and respond to group inquiries.
• Documentation & Compliance: audit sign-in sheets and maintain records.
• Accounting, Billing & Reconciliation: daily reconciliation of group activity and fees.
• Cross-Departmental Collaboration: resolve billing disputes with Front Office and Sales.
• Guest Service & Support: process folios and billing corrections for guests.
• Leadership & Supervision: mentor Group & Airline Supervisors as the team grows.

Skills

Cross-department collaboration

Time management

Adaptability

Customer service orientation

Education

High school diploma or equivalent

Bachelor’s degree in Hospitality Management

Tools

Opera/Opera Cloud

Microsoft Office / Google Workspace

Job description

Extell Hospitality Services

Extell Hospitality Services is a dynamic extension of Extell Development Company, blending expertise in asset management, hotel and food & beverage operations with fiscal precision and innovative marketing. Headquartered in New York City and Deer Valley, Utah, Extell Hospitality Services is committed to elevating the art of hospitality with strategic, results-driven excellence.

Extell Hospitality Services is a dynamic extension of Extell Development Company, blending expertise in asset management, hotel and food & beverage operations with fiscal precision and innovative marketing. Headquartered in New York City and Deer Valley, Utah, Extell Hospitality Services is committed to elevating the art of hospitality with strategic, results-driven excellence.

Location

Perfectly positioned at Rockefeller Center’s doorstep with a bird’s eye view of the bustling plaza below, the 33-story design-forward hotel, developed by Extell, offers expansive, coveted views of the city skyline. The third New York City addition to the Kimpton portfolio, the striking tower features 529 guest rooms and inspired social spaces, including two full-service restaurants, a lobby lounge and a rooftop bar. Additional amenities include a fitness center and two spaces to host unique meetings and social gatherings.

Overview

The Group & Airline Reservations Manager is responsible for overseeing the daily execution, accuracy, and strategic allocation of all group and airline room blocks, inventory, and manifests at Kimpton Era Midtown. Reporting directly to the Area Director of Revenue Strategy, this role ensures seamless operational alignment across departments, maintains accurate billing and daily reconciliations, and preserves high service standards for all group accounts and crew stays. As the department grows, this position will also take on leadership responsibilities to supervise and guide the Group & Airline Supervisors.

Key Responsibilities

• Block & Inventory Management:

• Block Creation & Tracking: Set up room blocks, match active block counts against dynamic pick-up patterns, and maintain up-to-date inventory availability.
• Allocation Adjustments: Proactively adjust and expand room allocations whenever group blocks exceed 60 rooms.
• Rate & Operational Coordination: Adjust rates accordingly when expanding room allocations and coordinate directly with the Housekeeping team to ensure room turnover and readiness match group arrival schedules.
• Manifest Administration & Communication:
• Manifest Management: Direct the daily administration of incoming and active group/airline rooming lists and manifests.
• Inbox Oversight: Monitor and manage the primary group reservations inbox to ensure rapid response times for updates, rooming list changes, cancellations, and special requests.
• Documentation & Compliance: Audit and scan completed, signed sign-in sheets to email for proper record-keeping and audit trail compliance.
• Accounting, Billing & Reconciliation:
• Daily Reconciliation: Reconcile prior-day group and airline posting activity, room nights, and billing structures.
• Fee Administration: Oversee the proper addition and processing of porterage, baggage, and other ancillary group fees.
• Cross-Departmental Collaboration: Partner closely with the Front Office and Sales teams to resolve billing disputes, manage deposit schedules, and ensure smooth check-in/check-out experiences.
• Guest Service & Support:
• Performing customer services as it relates to filing and preparing documents, statements and letters, processing guest requests for folios, and billing corrections.
• Daily log updates for no-show charges.
• Reconciliation of third-party charges.
• Leadership & Supervision:
• Team Supervision: Eventually oversee, mentor, and schedule the Group & Airline Supervisors, providing guidance on daily workflows, standard operating procedures, and service standards.

Qualifications

Minimum 3+ years of experience in hotel reservations, revenue management, or front office operations, preferably within a luxury or boutique hospitality environment. Proven experience in a high-volume, fast-paced environment. High school diploma or equivalent required; Bachelor’s degree in Hospitality Management, Business Administration, or related field preferred. Strong knowledge of Property Management Systems (PMS), Central Reservation Systems (CRS), and Microsoft Office/Google Workspace tools. Ability to perform each duty proficiently with or without reasonable accommodation.

Skills

• Hands-on familiarity with Opera/Opera Cloud (block setup, inventory controls, routing rules, and manifest tracking) as well as Microsoft Office / Google Workspace applications.
• Strong numerical reasoning with precision in room night auditing, fee processing, and daily financial reconciliations.
• Exceptional written and verbal communication skills with a focus on cross-departmental collaboration (Sales, Housekeeping, Front Office).
• Outstanding time-management capabilities to multi-task high-volume group inbox inquiries, manifest logs, and rate adjustments under tight deadlines.
• Ability to work a flexible schedule including weekends, holidays, morning and evening shifts.
• This is primarily a stationary desk position that requires remaining in a seated position for long periods of time while working on a computer and managing telephone/email inquiries.
• Daily, continuous operation of computers, monitors, phones, and document scanners.

Why Join Extell Hospitality Services?

EHS is dedicated to delivering exceptional hospitality through operational excellence and innovative strategies. This role provides an opportunity to lead a high-profile property and contribute to the success of a flagship operation in one of the world’s most dynamic environments.

Compensation And Benefits

• Base Salary: $70K - $75K per year
• Benefits: Comprehensive health, dental, vision, 401(k) matching, and other standard perks.