Reservations Coordinator

Hyatt Regency; Columbus (OH); On-site; USD 38,000 - 48,000; Full time

Benefits offered by this job

12 free nights at Hyatt hotels yearly

Employee discounts on F&B

Affordable medical/dental/vision after

Vacation days

Uniform provided

Parking discounts

Family events

Job summary

Hyatt Regency Columbus, located downtown near Nationwide Arena, seeks a Group Reservations Coordinator to manage group block operations and collaborate with Sales, Events, and Front Office teams.

You will support group and leisure reservations, prepare for guest arrivals, process group rooming lists, assist with billing and audits, attend meetings, and help ensure exceptional guest experiences at our award-winning property.

Qualifications

• Strong attention to detail
• Time management
• Ability to multi-task while maintaining accuracy
• Problem solving and deductive reasoning
• Independent and efficient task execution
• Excellent courtesy over phone and email
• Proficiency with Excel and Outlook

Responsibilities

• Prepares for guest arrival by blocking room types and confirming preferences
• Processes group rooming lists, changes, and group billing per contract
• Maintains files and conducts weekly group audits and reports
• Attends pickup meetings with Sales and Event Planning
• Seeks approvals for room block adjustments as needed
• Supports Central Reservations and daily departmental tasks

Skills

Attention to detail

Time management

Multi-tasking

Problem solving

Independent worker

Customer service

Tools

Excel & Outlook

Opera PMS

Reserve

Extranets

Sertifi

Job description

Summary

Located within walking distance of Nationwide Arena and the trendy Arena District,

Organization- Hyatt Regency Columbus

Summary

Located within walking distance of Nationwide Arena and the trendy Arena District, Hyatt Regency Columbus redefines the modern hotel experience. We offer 633 renovated guest rooms and spacious suites and 70,000 square feet of flexible meeting space. We are connected to the Greater Columbus Convention Center and steps to the Short North Arts District, ours is the hotel in which to meet and play in downtown Columbus.

Are you ready?

Because we are looking for a Group Reservations Coordinator!

• Please note this is not a remote opportunity*

The Reservations Coordinator acts as the primary resource for the operational and administrative functions of Group Block Management, ensures that all Group Bookings are handled and processed efficiently and accurately through consistent interactions with the Sales, Events and Front Office Teams in addition to assisting the Reservations Manager in managing the department’s day-to-day activities when asked.

What does the ROLE entail?

• Prepares for guest arrival by blocking specialty room types, confirming guest preferences, and ensuring accurate billing is set up for future reservations
• Work with Event Planning Managers and Group Clients to process group rooming lists, reservation and room block changes, and set up appropriate group billing - according to contract and email history Understands the working relationship between the sales/events, reservations and operations departments to uphold customer satisfaction
• Create and maintain files on group bookings including weekly group audit, detailing group resumes and completing post-con reports in a timely manner
• Attend Pickup Meetings with Sales and Event Planning teams
• Seek approval for room block adjustments as needed
• Attend Pre-Cons for incoming groups and reports information provided back to the team
• Maintains a working knowledge of World of Hyatt loyalty program and the benefits provided to our elite members.
• Explores opportunities that drive profit, create value for guests and encourage innovation
• Serve as a liaison with the accounting department to ensure any billing adjustment requests are completed
• Support reservation agents by taking group and leisure/transient reservation phone calls and assisting with any daily tasks if asked
• Provides assistance to our Central Reservations team by taking calls for both transient and group reservations as needed
• Assists in completing the daily reservations departmental checklist

Your EXPERIENCE:

• Strong attention to detail
• Time Management
• Ability to Multi-Task while maintaining accuracy
• Problem Solving/ Deductive Reasoning
• Ability to execute tasks independently and efficiently
• Display tactful customer service skills over the phone and via email
• Preferred Microsoft Windows Office Suite Skills, mainly Excel and Outlook.

Systems Knowledge:

• Microsoft Excel and Outlook
• Opera (PMS and Configuration)
• Reserve (Reservations, Inventory and Group Maintenance Screen)
• Third Party Extranets (Expedia, Booking.com, Passkey, OnPeak, Event Connect, etc).
• Sertifi systems

What’s in it for YOU?

General Perks:

• An entry to the Hyatt Family, a place where we care for people so they can be their best
• 12 free nights at Hyatt hotels globally every year and 50% Discounts at our F&B outlets
• Take pride in working for a company that is in the "100 Best Companies to Work For" by FORTUNE
• Affordable Medical, Dental and Vision Coverage after 30 days of employment
• Vacation days
• Uniform provided and laundry is taken care of in house
• Connect with thousands of National and Local Partners for Various Discounts
• Discounted monthly parking passes for Downtown parking
• Family Events and Recognition Celebrations

Wellbeing:

"Our purpose is to care for people so they can be their best - and we believe wellbeing is the ultimate realization of our purpose"

• To support our colleagues mental wellbeing we provide access to "Headspace App" for all employees, free of charge, as well as hotel gym access
• Social & Community Activities; Team building outings, Sports/wellbeing activities
• Health, Dental, Vision Insurance eligibility after 30 days of employment

Development:

"Careers at Hyatt don't have to follow a traditional career ladder or path with one pace and following only one direction."

• With over 700 Hyatt Hotels and Resorts in the United States, opportunities for internal promotions are abundant
• Regular Check-In Conversations with Managers to discuss personal career goals
• A wide range of on-property and online training opportunities though-out the year.
• Education assistance of up to $1,000 per year toward personal growth and development

Qualifications

Your MINDSET:

• A team player with a good portion of personality
• Enthusiasm and a hands-on mentality
• A true representative of the company to customers, employees, and the public
• A team player with a hands-on mentality and a love for hospitality
• A true support for our customers

Are WE what YOU are looking for?

All qualified candidates will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.