Research Specialist

Red Gate Group; Arlington (VA); On-site; USD 90,000 - 120,000; Full time

Benefits offered by this job

Flexible time off

11 paid holidays

401(k) with match

Life insurance

Job summary

The Red Gate Group seeks a Research Specialist to support the Office of the Under Secretary of War, Acquisition and Sustainment (OUSW(A&S)), at the Pentagon in Arlington, VA. The role focuses on CATMS/Correspondence management, FOIA processes, and records management to support senior government officials.

Responsibilities include editing executive correspondence, maintaining DoD standards, and serving as FOIA analyst lead and EI&E Records Manager.

Qualifications

• Active Secret clearance required.
• 5+ years of experience supporting DoD or federal agencies.
• Bachelor’s degree required.
• Excellent written, oral, and interpersonal communication skills.
• Experience supporting senior DoD leadership preferred.

Responsibilities

• Manage CATMS for the ASW, EI&E office and coordinate with stakeholders to ensure complete correspondence packages.
• Edit and process executive correspondence for senior leader signature, including letters and reports.
• Ensure DoD standards are met for written materials.
• Utilize CATMS to respond to incoming taskers and route packages for signature.
• Coordinate with subordinate offices to assign, review, and route CATMS packages.

Skills

Secret clearance

DoD experience

Analytical communication

Organizational skills

Interpersonal skills

Education

Bachelor's degree

Tools

SharePoint

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Job description

Brief Description

The Red Gate Group is seeking a Research Specialist (CATMS/Correspondence Manager, Records Manager, FOIA specialist) to support our team within the Office of the Under Secretary of War, Acquisition and Sustainment (OUSW(A&S)), ASW(Energy, Installations, and Environment). The position will be located at the Pentagon in Arlington, Virginia.

Responsibilities

• Manage CATMS for the ASW, Energy, Installations, and Environment (EI&E) office. Coordinate with all stakeholders to ensure completeness of correspondence packages from beginning to end.
• Edit and process executive correspondence packages for senior leader signature, including congressional letters and reports, decision memoranda, DoD policies and directives, and responses to incoming mail.
• Ensure written correspondence products meet Department of Defense standards, guidelines, and updated business rules for written material.
• Utilize the Correspondence and Task Management System (CATMS) to respond to incoming taskers then task packages forward for signature.
• Coordinate with subordinate offices to assign, review, and route CATMS packages to the appropriate points of contact for action.
• Check CATMS packages for formatting, proofread, and edit as necessary; prepare documents for signature and ensure proper routing through the staff via hard copy and CATMS.
• Brief senior government officials on status of organizational CATMS packages.
• Serve as FOIA analyst lead, conduct initial reviews of FOIA requests to determine organizational equity and assign requests to the appropriate sub-component office for response.
• Serve as the EI&E Records Manager, review active and historical records, working files, and organizational information to determine appropriate retention and disposition requirements.
• Utilize the official NARA-based records depository system in SharePoint to create and maintain file plans for front office records, ensuring records are appropriately categorized and managed throughout their lifecycle.
• Attend and participate in meetings, take meeting notes, record taskers and actions, and update the staff when necessary.
• Task and coordinate responses for FOIA, DoDIG, GAO, and other requests for government information.
• Manage multiple assignments from multiple people in busy work environment.

Minimum Qualifications

• Secret clearance is required.
• 5 or more years of experience supporting DoD or other Federal agencies.
• Bachelor’s degree is required.
• Excellent written, oral, and interpersonal communication skills.
• Prior experience providing administrative support to senior DoD leadership.
• Excellent organizational skills, ability to establish and maintain working relationships with internal and external staff members, and the ability to work independently and take a proactive role.
• Flexibility and ability to prioritize tasks according to senior staff requirements.
• Proficiency in Microsoft Word, Excel, Outlook, PowerPoint, and SharePoint.
• A true team player who maintains a positive attitude in a dynamic environment.
• High energy, enthusiasm, tact, ability to interact effectively with senior executives from Government and industry as well as Pentagon staff members.
• Ability to create and foster a cooperative work environment.
• Self-directed, detail oriented in completing assigned tasks, able to adapt to changing work efforts and manage impact of shifting priorities.

Company Description

The Red Gate Group, founded in 2006, is a Service-Disabled Veteran-Owned Company based in Chantilly, VA. As an SDVOSB, the Red Gate Group has established a reputation for delivering quality multi-tiered services in intelligence analysis, strategic planning, program management, policy development, operational design, and technology integration. RGG delivers high-quality, customer-centric solutions around the world—from the foxhole to the highest levels of Government. Our motto, "Making a Difference for Country and Client," reflects our deep commitment to national security and service excellence. As an employer of choice, we offer comprehensive benefits including flexible time off, 11 paid holidays, immediate 401(k) eligibility with a generous match, and full medical, dental, and vision coverage. Our employees enjoy 100% company-paid life insurance and disability benefits, along with professional development assistance for degrees and certifications. We foster a culture of growth and work-life balance, backed by our commitment to supporting both our clients' missions and our employees' success. Join our team and be part of an organization that values both service excellence and employee wellbeing.

• flexible time off, 11 paid holidays, immediate 401(k) eligibility with a generous match, and full medical, dental, and vision coverage
• 100% company-paid life insurance and disability benefits, along with professional development assistance for degrees and certifications

Summary

Additional Information

The Red Gate Group, Ltd. is an Equal Opportunity/Affirmative Action Employer. The Red Gate Group, Ltd. considers applicants without regard to race, color, religion, age, national origin, ancestry, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, veteran status, disability, genetic information, citizenship status, or membership in any other group protected by federal, state, or local law. Know Your Rights