Research Program Manager - Information Trust Institute

Experience Champaign Urbana; Urbana (IL); On-site; USD 90,000 - 120,000; Full time

Job summary

Experience Champaign Urbana is seeking a dedicated program/project manager to oversee multiple research projects, ensuring timely deliverables through strategic planning, milestone tracking, and effective coordination with research teams and leadership.

The role involves organizing meetings, developing project plans, tracking budgets and resources, publishing progress reports, and maintaining thorough documentation while liaising with sponsors and stakeholders to keep programs on track and

Job description

Duties Responsibilities

• Manage day-to-day operations for assigned research projects, including execution of short and long term goals that maximize timely deliverables. Monitor and respond to action items and stakeholder requests to ensure appropriate progress while coordinating with research teams and ITI leadership.
• Schedule, facilitate, attend meetings, including finalizing agendas, communicating and coordinating deliverables.
• Assist in development of project plans to monitor and track progress of varying projects.
• Participate in establishing goals, maintaining timelines, and directing resources efficiently toward achieving objectives.
• Draft and publish progress reports and project status reviews with stakeholders for assigned projects.
• Maintain and organize project documents, records, data, and archives.
• Utilize tracking, analysis, assessment tools, or other resources to evaluate effectiveness of processes, programs, and activities associated with assigned projects.
• Support program office and planning activities such as development of program plans, development of statements of work and basic ordering agreement task orders.
• Support assigned education and training programs for new and existing initiatives.
• Track and report on fund expenditures for projects being managed
• Track progress of program deliverables, tasks, and milestone achievement to meet program deadlines and to ensure efficiency and success, including budgets, resourcing and workflow.
• Serve as a liaison between project staff and other stakeholders, including those at other institutions, to facilitate the accomplishments of goals, objectives and milestones for projects.
• Communicate changes to the project scope, project schedule and project costs using appropriate verification techniques.
• Collaborate with and support other program managers and senior program managers as needed to meet the overall needs of ITI and CIRI.
• Report and escalation to management as needed to address program risk management.
• Perform other program and project management tasks as needed
• Support communication efforts and drive communication management via written or verbal communication of project goals, project status, issues, actions, and risks to internal and external stakeholders.
• Communicate with funding sponsors, industrial advisory board members, research faculty, students, and staff as need to support active research and program management.
• Assist with identifying, promoting, supporting industry collaboration and mutually beneficial strategic partnerships and opportunities.
• Respond to sponsor contacts as needed to meet program objectives.
• Assist with event management and coordination activities in support of sponsor programs.
• Assist with the creation and support of educational and business activities.
• Identify best practices or changes that facilitate improvement in meeting objectives and outcomes.
• Ensure educational programs operate in alignment with sponsor requirements.
• Proactively review federal sponsor opportunities and postings, identify and track appropriate fits and communicate and track progress toward response compliance.
• Assist with business office coordination in support of opportunity response activities
• Track ITI and CIRI engagement activities.
• Provide updates to leadership staff on pursued and active opportunities.
• Document ITI activities related to sponsor engagement efforts.
• Provide support for responses to grant opportunities and other funding source submissions.
• Other duties as assigned.